Apple Computers

Outlook 2011 (Mac)

Configuring Outlook 2011 for Mac

Warning: 

If you have not changed your password since April of 2013, you will need to change your password for the Google Apps for OSU mail configuration to work.

To set up Outlook 2011 for use with your ONID e-mail account, please take the following steps:

  1. Set up Outlook 2011 to check your ONID Gmail
  2. Set up Outlook 2011 to check your ONID e-mail
  3. Configure Outlook to use the OSU Online Directory
  4. Removing an account from Outlook 2011

 



Setting up Outlook 2011 to check your ONID Gmail.

Please note that you must have IMAP enabled before attempting to connect your ONID Gmail to your Outlook application. For more information, please visit the Google FAQ on where to find the IMAP settings.

  1. Open Outlook 2011
  2. Once open, click the "Outlook" menu, then click "Preferences"
  3. Under the "Personal Settings" area, click on "Accounts"
  4. Click the "+" symbol in the lower left-hand corner, and select the "E-mail..." option 
  5. Fill in your ONIDusername@onid.oregonstate.edu in the "User name:" section. The box should then widen out and allow you to fill out additional information, such as your password.Please enter your corresponding ONID password in the password field.
  6. Select "IMAP" from the Type dropdown menu
  7. In the Incoming Server section, type "imap.gmail.com".
  8. Check the box next to Use SSL to Connect
  9. In the Outgoing Server section, type "smtp.gmail.com".
  10. Check the box next to to Use SSL to Connect and set the port to "465" or "587"
  11. Under More Options, change the authentication to use incoming mail settings. 
  12. Click "Add Account" and it will start downloading your mail. If you recieve a login error message asking if you would like to re-enter your password, click Yes and type in your ONID password again.

Note: Retrieving your e-mail, calendar appointments and tasks can take some time. The amount of time is dependent on the size of your mailbox and the connection you are using. E.g. - If you have a slower off campus connection, the time to load your mailbox will take longer.


Setting up Outlook 2011 to check your ONID e-mail 

    1. Open Outlook 2011.
    2. Once open, click the "Outlook" menu, then click "Preferences"
    3.  Under the "Personal Settings" area, click on "Accounts"
    4. Click the "+" symbol in the lower left-hand corner, and select the "E-mail..." option
    5.  Fill in your ONID email address and password. the box should then widen out and allow you to fill out additional information
    6. Fill in your ONID Username in the "User name:" section
    7. Select "IMAP" from the Type dropdown menu
    8.  In the Incoming Server section, type "imap.onid.oregonstate.edu"
    9.  Check the box next to Use SSL to Connect
    10. In the Outgoing Server section, type "mail.oregonstate.edu"
    11.  Check the box next to to Use SSL to Connect and set the port to 587Auto Account Setup Menu
    12. Click "Add Account" and it will start downloading your mail. If you recieve a login error message asking if you would like to re-enter your password, click Yes and type in your ONID password again

Note: Retrieving your e-mail, calendar appointments and tasks can take some time. The amount of time is dependent on the size of your mailbox and the connection you are using. E.g. - If you have a slower off campus connection, the time to load your mailbox will take longer.


Configure Outlook 2011 to use the OSU Online Directory

  1.  
    1. Open Outlook 2011.
    2. Click th Outlook menu, then click "Preferences..."
    3. Under the "Personal Settings" area, click on "Accounts"
    4. Click the "+" symbol in the lower left-hand corner, and select the "Directory Service..." option
    5. Type directory.oregonstate.edu in the LDAP Server: field.
    6. Click the "Add Account" button
    7. Once the directory service is added, highlight it in the list on the left, then click the Advanced button
    8. In the Search Base section, type o=orst.edu in the field.
    9. Click OK.
    10. Restart Outlook 2011.

 

To search for people, click on the Contacts Search icon at the top of your Outlook window, or click on the To... button while composing a message. Choose directory.oregonstate.edu from the drop-down list. Type the name of the person you would like to look up in the Search field.

 


Removing an account from Outlook 2011

  1.  Click on Outlook
  2.  Click on Preferences then Accounts
  3.  Select the account you want to remove
  4.  Click the “-“ symbol in the lower left-hand corner to remove the account

Entourage 2008

Configuring Entourage 2008

Warning: 

If you have not changed your password since April of 2013, you will need to change your password for the Google Apps for OSU mail configuration to work.

To set up Entourage 2008 for use with your ONID e-mail account, please take the following steps:

  1. Setup Entourage to check your ONID Gmail
  2. Set up Entourage to check your ONID webmail
  3. Configure Entourage to use the OSU Online Directory
  4. Removing an account from Entourage 2008


Set up Entourage to check your ONID Gmail

Please note that you must have IMAP enabled before attempting to connect your ONID Gmail to your Outlook application. For more information, please visit the Google FAQ on where to find the IMAP settings.

  1. Open Entourage. If this is the first time opening the program, a Entourage Setup Assistant box may open. Please close this box.
  2. Open the Tools menu and choose Accounts.
  3. Click on New.
  4. If the Account Setup Assistant window appears, click the Configure Account Manually button.
  5. Select IMAP from the Account type drop-down list and click OK.
  6. Enter an Account Name which you will use to identify the account, such as "onid.oregonstate.edu" or "ONID email" (this can be anything you want)
  7. Enter your Name the way you want other people to see when they receive your e-mail.
  8. Enter your E-mail Address in the form username(at)onid.oregonstate.edu
  9. Enter your ONID username in the Account ID field.
  10. The IMAP server name is "imap.gmail.com".
  11. Click the Click here for advanced receiving options button.
  12. Check the This IMAP service requires a secure connection (SSL) box and close the window.
  13. The SMTP server is "smtp.gmail.com".
  14. Click the Click here for advanced sending options button.
  15. Check the SMTP service requires secure connection (SSL) button.
  16. Check the Override default port button and type "465" or "587".
  17. Check the SMTP server requires authentication box.
  18. Check the Use same settings as receiving mail server box and close the window.
  19. Click OK.
  20. Enter your ONID password when prompted.
  21. Close the Accounts window.

Entourage is now configured to check your ONID Gmail!


Set up Entourage to check your ONID webmail

The following instructions are only for the legacy (old) ONID webmail client.

  1. Open Entourage. If this is the first time opening the program, a Entourage Setup Assistant box may open. Please close this box.
  2. Open the Tools menu and choose Accounts.
  3. Click on New.
  4. If the Account Setup Assistant window appears, click the Configure Account Manually button.
  5. Select IMAP from the Account type drop-down list and click OK.
  6. Enter an Account Name which you will use to identify the account, such as "onid.oregonstate.edu" or "ONID email" (this can be anything you want)
  7. Enter your Name the way you want other people to see when they receive your e-mail.
  8. Enter your E-mail Address in the form username(at)onid.oregonstate.edu
  9. Enter your ONID username in the Account ID field.
  10. The IMAP server name is imap.onid.oregonstate.edu
  11. Click the Click here for advanced receiving options button.
  12. Check the This IMAP service requires a secure connection (SSL) box and close the window.
  13. The SMTP server is mail.oregonstate.edu
  14. Click the Click here for advanced sending options button.
  15. Check the SMTP service requires secure connection (SSL) button.
  16. Check the Override default port button and type 587.
  17. Check the SMTP server requires authentication box.
  18. Check the Use same settings as receiving mail server box and close the window.
  19. Click OK.
  20. Enter your ONID password when prompted.
  21. Close the Accounts window.

Entourage is now configured to check your ONID webmail!


Configure Entourage to use the OSU Online Directory

  1. Open Entourage.
  2. Click on the Tools menu and choose Accounts.
  3. Click on Directory Service and then click on the New button.
  4. If the Account Setup Assistant window appears, click the Configure Account Manually button.
  5. Type OSU Online Directory in the Account name field.
  6. Type gc.nws.oregonstate.edu in the LDAP Server field.
  7. Check the box that says this server requires logon.
  8. Click the OK button.
  9. Close the Accounts window.

To search for an email address, click on the Address Book icon. Select Directory Services from the left menu, then select OSU Online Directory. In the top right search box, enter a name or email address and press enter. Entourage will also search the directory automatically when you type a name in the To: address when you are composing a new message.

Searches work best when you use only a person's last name, or use the format "lastname, firstname".


Removing an account from Entourage 2008

  1.  Click on Tools, then Accounts
  2. Select the account you want to remove
  3. Click Delete

Mac OS X Mail

Configuring Mac OS X Mail

Warning: 

If you have not changed your password since April of 2013, you will need to change your password for the Google Apps for OSU mail configuration to work.

Alert: There is a known issue with OS X 10.9 (Mavericks) Mac Mail and Google Docs (CLICK TO FIND OUT MORE)

To set up mac OSX Mail for use with your ONID e-mail account, please take the following steps:

  1. Set up Mac Mail to check your ONID Gmail
  2. Set up Mac Mail to check your ONID webmail
  3. Configure Mac Mail to use the OSU Online Directory
  4. Removing an account from Mac Mail


Set up Mac Mail to check your ONID Gmail

Please note that you must have IMAP enabled before attempting to connect your ONID Gmail to your Outlook application. For more information, please visit the Google FAQ on where to find the IMAP settings.

  1. Open Mac OS X Mail.
  2. The first time you run Mac OS X Mail, it will ask you to set up your mail account. Otherwise, follow these steps:
  3. Open the Mail menu and choose Preferences...
  4. Click on Accounts on the top menu.
  5. Click the + (plus) button at the bottom left to add a new account.
  6. Enter your name - this is what other people will see when they receive your e-mail.
  7. Enter your E-mail Address in the form ONIDusername@onid.oregonstate.edu
  8. Click the Continue button.
  9. Select "IMAP" from the Account Type drop-down list.
  10. Type "ONID Gmail" in the Description field.
  11. The Incoming Mail Server name is "imap.gmail.com"
  12. Enter your full ONID address, (ONIDusername@onid.oregonstate.edu), in the User Name field.
  13. Enter your ONID password in the Password field.
  14. Click the Continue button.
  15. Mac OS X Mail will verify the settings. The Outgoing Mail Server window will appear next.
  16. Type "OSU" in the Description field.
  17. The Outgoing Mail Server name is "smtp.gmail.com"
  18. Check the Use Authentication box. Enter your full ONID email (ONIDusername@onid.oregonstate.edu) and password if they are not already there.
  19. Click the Continue button.
  20. Mac OS X Mail will verify the settings. The Account Summary window will appear next.
  21. Click the Create button.
  22. The settings box will close, and you should be taken back out to the account settings page. Once you are there, click on the Outgoing Mail Server dropdown list, and click Edit SMTP Server List.
  23. Click on the Advanced tab at the bottom half of this settings page
  24. Select the Use Custom Port option and type "465" or "587"
  25. Click OK 
  26. Navigate back to the main accounts page and select Advanced, and verify that the port number is "993".
  27. Close all open settings boxes

OS X Mail Client is now configured to check your ONID Gmail!

If Mac OS X Mail is prompting you for a password everytime you wish to check your mail after configuring it, make sure your username is set correctly. To verify that it is listed correctly, please do the following:

  • In the Mac task bar, click Mail, and under Mail - click Prefrences.
  • You should be brought to a new window. In the new window, please press Accounts.
  • Once in the Accounts page, look for the username field. In the username field, make sure it is your full ONID username followed by @onid.oregonstate.edu. For example, Benny Beaver should be beaverb@onid.oregonstate.edu.

Set up Mac Mail to check your ONID webmail

These instructions are only for the legacy (old) webmail client. Most people should use the above ONID Gmail instructions.

  1.  
    1. Open Mac OS X Mail.
    2. The first time you run Mac OS X Mail, it will ask you to set up your mail account. Otherwise, follow these steps:
    3. Open the Mail menu and choose Preferences...
    4. Click on Accounts on the top menu.
    5. Click the + (plus) button at the bottom left to add a new account.
    6. Enter your name - this is what other people will see when they receive your e-mail.
    7. Enter your E-mail Address in the form username(at)onid.orst.edu
    8. Click the Continue button.
    9. Select IMAP from the "Account Type" drop-down list.
    10. Type "ONID email" in the Description field.
    11. The Incoming Mail Server name is imap.onid.oregonstate.edu 
    12. Enter your ONID username in the User Name field. 
    13. Enter your ONID password in the Password field.
    14. Click the Continue button.

Mac Mail Incoming

  1.  
    1. Mac OS X Mail will verify the settings. The Outgoing Mail Server window will appear next.
    2. Type "OSU" in the Description field.
    3. The Outgoing Mail Server name is mail.oregonstate.edu.
    4. Check the Use Authentication box. Enter your ONID username and password if they are not already there.
    5. Click the Continue button.

Mac mail Outgoing

  1.  
    1. Mac OS X Mail will verify the settings. The Account Summary window will appear next.
    2. Click the Create button.
    3. The settings box will close, and you should be taken back out to the account settings page. Once you are there, click on the Outgoing Mail Server dropdown list, and click Edit SMTP Server List.

ONID SMTP Settings

  1.  
    1. Click on the Advanced tab at the bottom half of this settings page
    2. Select the Use Custom Port option and type 587
    3. Click OK

ONID SMTP Settings

  1. Close all open settings boxes

OS X Mail Client is now configured to check your webmail!


Configure Mac Mail to use the OSU Online Directory *For Macs running 10.8 and older*

  1. Open Mac OS X Mail.
  2. Click on the Mail menu and choose Preferences.
  3. Click on Composing on the top menu.
  4. Check the Automatically complete addresses box.
  5. Click the Configure LDAP... button.
  6. Click the + (plus) button.
  7. Type OSU Online Directory in the Name field.
  8. Type directory.oregonstate.edu in the Server field.
  9. Type o=orst.edu in the Search Base field.
  10. Click the Save button.
  11. Click the Done button.
  12. Close the Preferences windows.

To search for an email address while composing a new message, type the name of the person you are searching for in the To: field. It will auto complete the address and give you other matches for that name.

Searches work best when you use only a person's last name, or use the format "lastname, firstname".

Configure Mac Mail to use the OSU Online Directory for Macs running 10.9

Unlike previous verisons, this latest Mac operating system does not have the configuration within the Mail app, but instead moved to system preferences.

1. Click the Apple icon in the upper left hand corner of the desktop and choose "System Preferences".

2. Within System Preferences click "Internet Accounts"

3. A new window will open, scroll down and choose "Add Other Account"

4. You will then be prompted to choose an account type. Click "Add an LDAP account" and then choose "Create"

5. Within the new window you'll need to fill in several fields.

  • Description: Directory Search
  • Search base: o=orst.edu
  • Server: directory.oregonstate.edu

6. Click "Create" and you should now have OSU online directory enabled.


Removing an account from Mac Mail

  1.  Click the Mail menu, then click Preferences
  2. Click on the Accounts tab
  3. Select the account you want to remove
  4. Click the “-“ symbol in the lower left-hand corner to remove an account