ONID/Exchange Class E-mail Groups

What are ONID Class Email Groups?

With only one exception (see below), every course at OSU now has its own Exchange? e-mail address. These class addresses are actually e-mail ‘groups’ and contain the ONID e-mail address of every student in the course.  An instructor can quickly and easily contact everyone currently enrolled in the class by sending an e-mail to the course address.  Through a web based interface instructors can add new members to the group as well as senders of the course e-mail.

On the first day of each term the e-mail groups are automatically created from course lists in Banner. Instructors are automatically given permission to send and receive group e-mail. By default they are only allowed to do so from their ONID address. Instructors must add their non-ONID preferred campus email address as a sender and member manually (more on this later).  

Note: The only exceptions to this new service are courses in the College of Business.  COB has pre-existing services that already allow instructors to mail class groups.  To avoid confusion and redundancy, Network Engineering has decided to exclude COB courses in this new service.

How to e-mail a course

The group address is the course number and section separated by underscores.  For example, course BIO 101 section 2 would have an address of BIO_101_002@oregonstate.edu.   

To view what courses you can send e-mail to:

  1. Visit the following web address:  http://oregonstate.edu/net/services/classgroups. 
  2.  Click on the link labeled, Manage my ONID Class Groups.
  3.  Login with your ONID account.
  4.  All classes you are teaching should be listed here.

To e-mail a course group send a regular e-mail to the course address.  Remember that by default instructors are only able to send e-mail to the group through their ONID accounts.

How to add an e-mail sender

A sender is able to send e-mail to the course group.  This does not mean that they will be able to receive e-mail – members (receivers) are added separately.  Instructor(s) listed in Banner are given automatic rights to send to the course group with their ONID account.  New senders are added by their e-mail address or last name through the web interface.

Note:  In order for instructors to send e-mail to the group from their non-ONID preferred campus email address the address must be added as a sender to the group.  Please allow 20-30 minutes for this change to take place before sending to the group. This process must be repeated at the beginning of each term as all class groups are reset to accept only ONID addresses. 

 

To add a sender to the course group:

  1. Click on the link labeled, Manage my ONID Class Groups.
  2. Login with your ONID account.
  3. Click on the class you wish to add a sender to.
  4. In the box labeled Add a Sender type in the e-mail address or last name of the person that will be sending messages to the group. 
  5. Click on the Add button.
  6. Select the sender to add from the list.

How to add a member (e.g. a student)

A member will receive all e-mail sent to the course group.  All students registered for a course have their ONID addresses automatically listed as members of the group.  Conversely, any student(s) that withdraw from a class are removed from the e-mail group.  Instructors also have their ONID accounts automatically added at the beginning of the term. 

  

 Teaching Assistants, additional faculty members, observers, and anyone else who wishes to receive course e-mail need to be manually added as members through the web interface.  If instructors wish to receive group e-mail in their Exchange account they must add it here. 

 

To add a member to the course group:

 

  1. Click on the link labeled, Manage my ONID Class Groups.
  2. Login with your ONID account.
  3. Click on the class you wish to add a member to.
  4. In the box labeled Add a Member type in the e-mail address or last name of the person to receive messages.
  5. Click on the Add button.
  6. Select the sender to add from the list.

Other Services

These course e-mail groups can also be used as a discussion board. By clicking a single button every member in the group becomes a sender; thus creating a discussion group atmosphere where each person can receive and send e-mail to everyone else in the class.

To create a discussion list environment for the group click the appropriate button in the web interface. To disable the discussion list option click the button again.

Individual e-mail groups can also be given special rights to certain departmental computer services (printing, network shares, etc). Instructors should speak with their Departmental Computer Administrator (DCA?) for more information.