Owners/Administrators

Owner's guide

Quick reference guide

    Creating a List

    1. Go to http://lists.oregonstate.edu/.
    2. Click on “Create New List”.
    3. Click on the image to view full size

    4. Login with ONID credentials.
    5. Read the mailing list policy.
    6. Under the “Owner Information” section, type your full name and your e-mail address.
    7. Under the “List Identity” section, type the name of your list, a short description of the list, and a password for the list.
    8. For subscription policy under list configuration, there are several options:
      1. The “Confirm” option sends a confirmation e-mail to all users who subscribe to your list.
      2. The “Require Approval” option requires all users to be approved by the list manager.
      3. The “Both” option uses the first two options together in your list.
    9. Click on the image to view full size

    10. For the Default Moderation for New Members section:
      1. The "No" option means new members can post without administrator approval.
      2. The "Yes" option means new members messages are moderated by the list manager.
    11. For the List Archiving Options:
      1. The “Private Archives” option means that only list members can view the past list messages.
      2. The “Public Archives” option means that everyone can see past list messages.
    12. Finally, you can choose if you want the list publically viewable or not, that is to be able to be seen by people who have not been added by an administrator or owner.
    13. When you are finished with the settings, click the “Create My List” button at the bottom.
    14. Click on the image to view full size

    15. If the list is created successfully, you will be shown a green screen like the one below.
    16. Click on the image to view full size

    Logging Into the List Admin Settings

    1. Go to http://lists.oregonstate.edu.
    2. Enter your list name in the box and click the “Manage List” button.
    3. Click on the image to view full size

    4. Type in your List Administrator Password (click ‘here’ if you do not remember your password).
    5. Click the “Let me in…” button.
    6. Click on the image to view full size

    7. The following page is the list administrator settings.

    Adding/Removing Members For Your List

    To Add a Member:

    1. Log in to your list settings (click here for instructions on logging in)
    2. Click the “Membership Management” option
    3. Click on the image to view full size

    4. Click the “Mass Subscription” option
    5. Click on the image to view full size

    6. Scroll down to the box that says “Enter one address per line”
    7. Enter all the e-mails of people you would like to subscribe to the list
    8. Click on the image to view full size

    9. Click the “Submit Your Changes” button when you are done

    To Remove a Member:

    1. Log in to your list settings (click here for instructions logging in)
    2. Click the “Membership Management” option
    3. Click on the image to view full size

    4. Click the “Mass Removal” option
    5. Click on the image to view full size

    6. Scroll down to the box that says “Enter one address per line”
    7. Enter all the e-mail addresses of the users you would like to remove
    8. Click the “Submit Your Changes” button when you are done

    Adding/Removing Moderators For Your List

    1. Log in to your list settings (click here for instructions on logging in)
    2. Click the “General Options” option
    3. Click on the image to view full size

    4. Scroll to the section that says “The list moderator email addresses”
    5. Add or remove any emails to or from the box
    6. Click on the image to view full size

    7. Scroll to the bottom and click the “Submit Your Changes” button when you are done
    8. Make sure you send your new moderators the list name and moderator password

    Adding/Removing Administrators For Your List

    1. Log in to your list settings (click here for instructions on logging in)
    2. Click the “General Options” option
    3. Click on the image to view full size

    4. Scroll to the section that says “The list administrator email addresses”
    5. Add or remove any emails to or from the box
    6. Click on the image to view full size

    7. Scroll to the bottom and click the “Submit Your Changes” button when you are done
    8. Make sure you send your new administrators the list name and admin password

    Updating the List Information

    1. Log in to your list settings (click here for instructions on logging in)
    2. Click the “General Options” option
    3. Click on the image to view full size

    4. Scroll to the section that says “An introductory description”
    5. Enter whatever information you want to display about your list in the box
    6. Click on the image to view full size

    7. Scroll to the bottom and click the “Submit Your Changes” button when you are done

    Changing List Passwords

    1. Log in to your list settings (click here for instructions on logging in)
    2. Click the “Passwords” option
    3. Click on the image to view full size

    4. Enter a new administrator or Moderator (or both) password in the appropriate box
    5. Repeat the password in the box below it
    6. Click on the image to view full size

    7. Click the “Submit Your Changes” button when you are done

    Resetting a Forgotten Admin Password

    1. Contact the OSU Computer Helpdesk to have the password reset
    2. After the Helpdesk sends you the temporary password, go to http://lists.oregonstate.edu
    3. Enter the name of your list and click the "Manage List" button
    4. Click on the image to view full size

    5. When you get to the password page, enter the temporary password given to you by the Helpdesk
    6. Click on the image to view full size

    7. After logging in, click the “Passwords” link
    8. Set up a new administrator password once you are in (click here for more help setting up a new password)

    Setting List Post Moderation

    1. Log in to your list settings (click here for instructions on logging in)
    2. In the upper left portion of the screen, click "Membership Management..."
    3. Click on the image to view full size

    4. Scroll down to the list of members at the bottom
    5. Put a check next to the members you would like to moderate and click the “Submit Changes” button
    6. If you would like to moderate all members, scroll to the very bottom under “Additional Member Tasks” and select the “On” option for the “Set everyone's moderation bit” option, and click the “Set” button
    7. Click on the image to view full size

    Deleting a List

    Note: Deleting a list is permanent and cannot be undone.

    1. Log in to your list settings (click here for instructions on logging in)
    2. Under the “Other Administrative Activities” section, click “Delete this mailing list
    3. Click on the image to view full size

    4. On the next page, enter the list password, select “Yes” for the “Delete Archive” option and click “Delete this list
    5. Click on the image to view full size

    Tending to Moderator Requests

    1. Log in to your list settings (click here for instructions on logging in)
    2. Under the “Other Administrative Activities” section, click “Tend to pending moderator requests
    3. Click on the image to view full size

    4. This will bring you to any pending moderator requests that your list has

    View List History/Archives

    1. Log in to your list settings (click here for instructions on logging in)
    2. Under the “Other Administrative Activities” section, click “Go to list archives
    3. Click on the image to view full size

    4. You can select how you want to view the archives (by thread, subject, author, or date), or you can download the archives.

    Banning Non OSU/OUS Adresses From Subscribing

    1. Go to lists.oregonstate.edu

    2. Log into the list you would like to manage

    3. Click on privacy options

    4 Scroll down to the section "List of addresses which are banned from membership in this mailing list."

    5. In the text box copy and paste the line of text below, this line only allows OSU/OUS addresses to subscribe to this list. This is typically used to prevent list subscription spam.

    ^(?!(.*@.*oregonstate\.edu|.*@.*orst\.edu|.*@osucascades\.edu|.*@ous\.edu|.*@osuosl\.org))

    If you'd like non OSU emails to subscribe to this list, remove that line from the Ban List.

     

    6. Click on Submit Your Changes

     

    If you're concerned about unwanted subscription spam, you can use the Subscribe Policy setting on the same page (http://lists.oregonstate.edu/mailman/admin/iamslic-exec/privacy).  A brief explanation of the options for Subscribe Policy follows:

     

    confirm - subscriber confirms via clicking on URL sent to them in email

    require approval - list admin approves the request; no email confirmation sent to subscriber

    confirm and approve - subscriber confirms via email AND list admins approves the request

     

    Confirm and approve is best bet again subscription spam if you remove the address restriction in the Ban List.