ONID

What is an ONID Account?

OSU Network Identification (ONID) is a universal computer account. ONID users receive a free email address with their ONID account, but ONID is much more than just email. With an ONID username and password, you also get access to University technology services, the wireless network, CanvasResNet, IS computer labs, the Interlibrary Loan, and much more. There is no comprehensive list to what you gai naccess to with an ONID account, because we are constantly adding additional tools and services, but most of those resources can be found as helpdocs under "applications".

Who can get an ONID account?

Note: Spouses of OSU employees are Affiliates, not Associates. Affiliates are not eligible for ONID accounts.

How can I sign up for ONID?

Instructions are available on Getting Started with ONID.

How long can I keep my ONID account?

Graduating students: one year after graduation.

Non-graduating students: accounts are deactivated one term after the student's final eligible registration, and deleted one term after that.

Employees: accounts are deactivated two months after the employee's termination, and deleted one term after that. 

Where can I find more information?

We have a variety of help documents availible, specifically about ONID account, below:

(ONID) Sign-Up Instructions

How Do I Set Up My Account?


Written Instructions

  1. To activate your ONID account, you need to go to:  OR
    To verify your identity by entering your:
    • OSU ID Number
    • Students - Your OSU ID number was emailed to you by the OSU Admissions Office after your OSU application was submitted. It was also mailed to you in your acceptance packet from OSU or was given to you in your hiring paperwork.
    • Employees - Your OSU ID number is provided a number of ways. The number is located on your ID card, delivered by your supervisor or through a new hire e-mail.
    • Birth date
    • First Name
    • Last Name
  2. Then click Submit. ONID Sign Up Step 1
  3. Read OSU's Acceptable Use of Computing Resources Policy, and click "I Agree"
  4. Set A Password:
    • Read the instructions and create a password that meets the restrictions.
    • Enter your password a second time.
    • Click Set Password.
    ONID Sign Up Step 3
  5. Enter Alternate Contact Information:
    • Enter your cell phone number.
    • Enter an alternate email address.
    • Click Submit.
      • This information will be used to contact your in the event that you forget your ONID password.
      • You are NOT required to enter in information if you do not want to, but it may cause resetting a forgotten password much more difficult.
      • You ARE allowed to fill out only one field.
      • These CAN be changed later.
  6. Your ONID account should have been successfully created.
  7. ONID Sign Up Step 6

If you're still having issues, feel free to call the OSU Computer Helpdesk at 541-737-3474.

(ONID) Home Directory

What is a Home Directory?

The home directory is server storage space provided by ONID for anyone with an ONID account. Here you will find 2GB of space, to be used for anything from hosting a website to saving a paper so you can print it from the Library.

In the public_html folder, any files listed will be viewable publicly at people.oregonstate.edu/~<username> (where <username> is your ONID username). This is where you can place and maintain a website, or a more powerful application.

The other folder available, <username>, is a storage folder that can't be viewed by others, and is a good storage location for anything you want to be able to access from anywhere, but don't necessarily want others to be able to access/view.

Anyone with an ONID account, here at Oregon State University, can access their home directory.

How do I access it?

First, select the option below which best describes where you are located:

(Home Directory) Mac OS X (Off Campus/Alternative)

Mac OS X (Off Campus/Alternative)

If your Mac computer is not on the OSU network, or the On Campus instructions do not work for you, you can use any SSH?-based secure file copy program. We recommend Cyberduck to securely transfer files between your computer and your ONID account.

Using Cyberduck to transfer files

Cyberduck is available at http://cyberduck.ch/

Connect to your account using Secure File Transfer Protocol (SFTP):

  1. Start Cyberduck
  2. Click on Open Connection
  3. Choose "SFTP (SSH File Transfer Protocol)" from the Protocol: drop-down list
  4. Server: should be set to "shell.onid.oregonstate.edu"
  5. Username: should be your ONID username
  6. Password: should be your ONID password
  7. Click the Connect button
  8. If you get a pop-up window saying "Unknown host key for shell.onid.oregonstate.edu", click the Always button

You will see a listing of files and directories from your ONID home directory. To transfer a file or directory, simply drag-and-drop the item to or from your Mac.

To close your connection, click the Disconnect button.

(Home Directory) Mac OS X (On Campus/VPN)

Mac OS X (On Campus/VPN?)

If your Mac OS X computer is on the OSU network (either plugged into a network port at a building on campus, using the OSU wireless network, or using VPN from off-campus), you can mount file Servers to your Mac OS X computer. Follow these steps:

1. From the Finder, click on the Go menu and choose Connect To Server.
 

2. In the Address field, enter "smb://onid-fs.onid.oregonstate.edu" and click the Connect button. You can also add it to a list of Favorites by pressing the plus button. 
Note: CN customers can access two other File Servers - 
"cifs://cn-home.tss.oregonstate.edu"
"cifs://cn-share.tss.oregonstate.edu"

3. Enter your ONID username and password. Click Connect.
 

4. Choose your Volume from the list of shares and click OK.

5. Your file server will now be a drive on your desktop!

(Home Directory) Windows (Off Campus/Alternative)

Windows (Off Campus/Alternative)

If your Windows computer is not on the OSU network, or the On Campus instructions do not work for you, you can use any SSH?-based secure file copy program. We recommend WinSCP to securely transfer files between your computer and your ONID account.

WinSCP is available at http://winscp.net/download/winscp556setup.exe

Download and Install WinSCP.  

Follow these steps to connect to your ONID account using WinSCP:

  1. Start WinSCP
  2. Go to the Session page
  3. "Host name" should be set to shell.onid.oregonstate.edu
  4. "Username" should be your ONID username
  5. "Password" should be your ONID password
  6. Click Login to connect.  You may be asked for your password again
  7. If you are asked "Continue connecting and add host key to the cache?", click Yes

On the left side, you will see the files and directories on your computer. On the right side are the files and directories on your ONID account.

To transfer a file or directory from your ONID account to your computer, simply drag-and-drop the item from the right side to the left side. To transfer a file from your computer to your ONID account, drag-and-drop the item from the left side to the right side.

To close your connection and exit WinSCP, click on the Commands menu and choose Quit.

(Home Directory) Windows (On Campus/VPN)

Windows (On Campus/VPN?)

If your Windows computer is on the OSU network (either plugged into a network port at a building on campus, using the OSU wireless network, or using VPN from off-campus), you can mount your ONID home directory to your Windows computer. Follow these steps:

Note: These steps only work on Windows Vista or later

Windows Vista, 7:

Click on the Start menu and type in the search field, Run.

Windows 8/8.1:

Hold the Windows Key + R.

 

  1. In the Open: field, enter "\\onid-fs\username", where "username" is your ONID username (for example, smithj).

    NOTE: If you are off campus and using a VPN, you will need to use "\\onid-fs.onid.oregonstate.edu\username"

  2. Click OK.
  3. If Windows asks for a username to use, enter "ONID\username", where "username" is your ONID username. Enter your ONID password.
  4. You should now see a window with your ONID files appear.

(ONID) Leaving OSU

What happens to my ONID account after I leave?

Your ONID account hangs around for a little while after you leave the university.

  • Current students: your account is deactivated one term after you were last able to register, provided that you don't register for more classes.
  • Graduating students: your account is deactivated one year after graduation.

All ONID accounts are deleted one term after deactivation.

Until your ONID account is deactivated, you will have access to all services that require ONID credentials. This includes Google Apps, Office 365, RemoteApps, Citrix Receiver, OSU VPN? etc.

What’s the difference between deactivated and deleted accounts?

Deactivated accounts retain all account data, including all e-mails. However, you will not be able to log in to the account to access that information. If your account is deactivated, and you need temporary access to your e-mails or files, you can contact the OSU Computer Helpdesk to reactivate your account for a short period of time.

Deleted accounts are permanently deleted off of our servers. Any data that was deleted with these accounts cannot be recovered, so make sure to transfer any contacts or important data to another account.

How can I keep all my data from Google Apps?

Please refer to our Take Google with You (Leaving OSU) helpdoc for detailed steps on retaining your information from Google.

How can I keep all my data from Office 365 (OneDrive)?

If you have files stored up in your OneDrive, you’re going to need to download them locally to your computer. To do this, we will need OneDrive for Business.

For Windows users: OneDrive for Business comes with your Office 365 download.
For Mac users: You will need to download the OneDrive for Business Mac Sync client.

To sync your files:

  1. Log in to Office 365 at office.cloud.oregonstate.edu
  2. Click on the OneDrive icon (if you don’t see it, you may have to click on the blue menu button in the upper left)
  3. Navigate to the folder you'd like to sync to your computer
  4. Click Sync at the top of the page, and launch the OneDrive for Business application if prompted

Your files will now begin syncing with your OneDrive for Business folder.

For Windows users: This folder can usually be found in C:\Users\(yourPCname).
For Mac: You can find your OneDrive folder by clicking on the cloud icon in the upper right hand corner and selecting “Open OneDrive for Business folder.”

This sync may take a while, depending on your internet connection and how many files you had stored up in the cloud. Once your files have all completed downloading, you can copy them to a different folder anywhere on your local or external drive.

(ONID) Name Changes

ONID Username Changes

ONID usernames are formed by using up to seven characters of the last name, one or more characters of their first name, and a number, if needed, to form a unique username . No other format is available.

ONID Usernames may be requested to be changed for the following reasons:

  • Legal Name change due to marriage, divorce, etc.  Legal name change must be processed by HR or the Registrar prior to the change in ONID.  
  • Well explained extenuating circumstances that are reviewed on a case-by-case basis.  This includes cases of objectionable usernames.

You are not required to change your username when your legal name changes and it will not automatically change.  You must request this change.  If you would just like to change the name displayed in your Google mail, follow the instructions in this document.  If you would like to change your exchange? email address (usually your first.last@oregonstate.edu), contact your local help desk.  These two changes do not require a username change.

Warning - Possible consequences of ONID username changes

Consider the following issues prior to changing your ONID username:

  1. Your ONID email address will change.  Email sent to your old ONID email address will be still be delivered to your mailbox, but you should provide your contacts with your new email address. When you send ONID email, your new email address will appear in the FROM field.
  2. ONID services (ONID File Services, Personal Web Pages, ONID Web Database) can be changed while preserving your access. However, your Personal Web Page URL (http://people.oregonstate.edu/~username) will change, and shell scripts that contain your username or homedirectory path will need to be updated.
  3. Access to some services will be temporarily disrupted while waiting for the username to be updated across all systems. These services include, but are not limited to, Canvas, EmpCenter, and Office365.  Most of these services will update to include your new username during the overnight hours.
  4. Documents you have shared via links from Office365 may be broken because they contain your username in the sharing URL.  You will need to re-share those documents.
  5. Transaction/activity-tracking histories tied to your former username in applications may not transfer to your new username.
  6. Mobile devices and computers may need to be reconfigured to access email, Google Drive sync, OneDrive sync, local installs of Office ProPlus products, and other services.
  7. Access to other applications may not transfer automatically, and you will need to request access for your new username from the application support organization.  This includes Drupal access.
  8. If you have used your ONID Google account to login to non-OSU web sites, you may lose access to those web sites (your access may be based on your email address).  OSU cannot assist in resolving access issues for services not directly affiliated with OSU.
  9. Previous ONID username ILL accounts are no longer accessible after a username change.  You will need to create a new InterLibrary Loan (ILL) account.  After your username change, contact the Library to merge your old and new ILL accounts.
  10. Unforeseen or less common consequences may occur.

 

If you still want to change your ONID username, please contact the IS Service Desk.


Employees

Employees that would like to use a preferred name change or legal name change may make their request by completing the Name Change form on the OSCAR website.

  1. Check the Requested Action
  2. Fill out the first line, Your new name as it should appear in the OSU directory, and your OSU ID? number
  3. Print and sign the form
  4. Send it your HR representative(s) in your business center.  If you do not know who to contact in your business center, use the Find My Business Center page to find the correct contact information 

Note: for information on changing other directory details such as phone number or preferred email, please review the Online Directory Changes page or the HR Campus Directory Profile page.

Students

The Office of the Registrar allows students to use a preferred first name other than a legal name by filing a biographical changes form, found here: Biographical Changes Form.

(ONID) Password Issues

Password Issues

Sometimes, we forget our passwords. Sometimes, we forget to change them in time. No matter what your issue is with your ONID password, the Service Desk is here to help.

However, in case you find yourself in need of password assistance and are unable to get into contact with the Service Desk - we have left a few sets of instructions in case you find yourself in these situations!

Please select your situation:

Nice! Check out some other helpdocs while you are here!

  1. Go to http://onid.oregonstate.edu/
  2. Click "Login To ONID" in the left hand column
  3. Login with your ONID username and use the expired password
  4. If the password was correct, the next step will just be to change your password.
  5. If this does not work, proceed with the steps under "If you don't know your current password"
  1. Go to http://onid.oregonstate.edu/
  2. Click "Login To ONID" in the left hand column
  3. Login with your current ONID credentials
  4. Click "Change Password" in the left hand column
  5. Follow the steps to changing your password
  1.  Go to http://onid.oregonstate.edu/
  2. Click on the "Change Password" in the top left corner
  3. Click the second link that says click 'here'
  4. Follow the set of instructions to change your password

(ONID) Personal Website Information

Personal Website Information

Note: ONID provides personal website space for all ONID users. If you need a professional website for your student organization or department, go to oregonstate.edu/is/services/cws to request a Drupal site.

Setting up your personal website on the ONID server can be broken down into 6 main steps:

In order to access your ONID directory, you must be able to connect to it from a remote location.

Read the Connecting to your Home Directory instructions.

Once you have connected to your home directory, use the drop down menu above to get to step 2.

Your home directory should already have a directory named public_html. If it doesn't already have one, you will have to create one using shell access.

Commands for creating your public_html directory, if you don't already have one:


cd
mkdir public_html
chmod 755 public_html

You must write your HTML pages using an HTML/text editor.

There are a number of HTML editors out there. Some are WYSIWYG (What You See Is What You Get), some are code-based, and some are a hybrid of both. For all practical purposes, if you are trying to make a webpage it would be a good idea to make sure you understand HTML. Unfortunately, we do not have the resources to teach you how to use HTML. There are, however, a lot of resources on the web that you could take advantage of. Here are a few links you should check out if you are not familiar with HTML:

You may contact the OSU Computer Helpdesk for more HTML help, but use that resource only for specific questions. Don't send us an email saying, "How do I write html?" until you have taken a look at the resource links provided above. You can ask us questions like, "What tag do you use to insert a carriage return?" for example.

The files you create must be placed in your public_html directory.

Moving your .html files to your public_html directory can be done from any machine with an internet connection. Please read the Connecting to your Home Directory instructions.

Once your files are on the server, they must be configured so that people can read them.

Typically, your files should already have the right permissions on them. However, there are some instances where your transferred files won't be seen when you try to access them through the web. If this happens to you, then you can fix it in a few easy steps using shell access.

Commands for changing permissions on your .html files in your public_html directory:


cd ~/public_html
find ./ -type d -exec chmod 755 {} \;
find ./ -type f -exec chmod 644 {} \;

Once everything is completed, you should be able to view your web page by visiting http://people.oregonstate.edu/~username/ in any basic web browser (Firefox, Internet Explorer) -- just replace "username" with your username.

Before you give out your web address to all your friends, make sure to go check it yourself to see if you made any errors.

If you've reached this point and you're stuck, please contact the OSU Computer Helpdesk by sending us an email.

(ONID) Protecting ONID Web Directories

Protecting ONID Web Directories

  1. Create a text file named .htaccess with the following contents:

    AuthType Basic
    AuthName "Password Required"
    AuthUserFile /users/{uX}/{a}/{username}/.htpasswd
    require valid-user


    Replace {a} with the first letter of your username. This must be lowercase.
    Replace {username} with your ONID username.
    Replace {uX} with the user group that you are in.
    Login using SSH? and type "pwd". Using WinSCP you can find this information above the file list of your ONID directory. Lastly, you can guess, there should only be u1 and u2.

    You will need to save this txt doc as .htaccess, or so that the name is blank, and the file extension is of type .htaccess.
  2. Connect to ONID (shell.onid.oregonstate.edu) via SSH. Basic directions can be found by following the previous link. You will have to use the SSH Secure Shell client to connect and get a shell prompt.
  3. At the shell:~> prompt type htpasswd -c .htpasswd {username} and press enter to create the .htpasswd file in your home directory. Replace {username} with the username you would like to user for web authentication. Note: If you wish to password protect another directory, type cd {directory path} before you create the .htpasswd file. Replace {directory path} with the directory path e.g. public_html/spring2010/assignments
  4. Type the password you would like to use.
  5. Retype the password you would like to use.
  6. Move the .htaccess file from your computer to the directory you wish to password protect.

(ONID) Unix and Shell Access

Unix

UNIX, an operating system developed by Bell Labs, is still regarded as one of the most powerful, versatile, and flexible operating systems in the world -- now over three decades after its birth. Its popularity and success are due to many factors, including its ability to run on a wide variety of machines, and its portability. UNIX is best described as simple, powerful, and elegant.

UNIX has many basic commands that let you modify and create files by using various system commands. These commands are entered at a prompt. The prompt looks something like this:

shell:~>



Webmonkey hosts a great UNIX reference page. You should take a look around to get familiar with basic UNIX commands:

Webmonkey UNIX Guide

Shell Access:

The ONID shell server is shell.onid.oregonstate.edu

For more information, visit SSH (Secure Shell).

Once you remotely connect to the server using SSH, you encounter the world of UNIX. The following information is meant to help you develop a background in UNIX and become familiar with its capabilities.