ONID

What is ONID?

a quick guide for students - Get Connected to OSU systems and email
a quick guide for employees - Get Connected to OSU systems and email

OSU Network Identification (ONID) is a universal computer account available to all OSU students and employees.

Users receive a free email address with your ONID account, but ONID is much more than email. With an ONID username and password, you also get access to University technology services, the wireless network, CanvasResNet, IS computer labs, and the Interlibrary Loan.

For more information visit Using Your ONID webpage.

Who can get an ONID account?

Note: Spouses of OSU employees are Affiliates, not Associates. Affiliates are not eligible for ONID accounts.

Why get an ONID account?

How can I sign up for ONID?

Instructions are available on Getting Started with ONID.

How long can I keep my ONID account?

Graduating students: one year after graduation.

Non-graduating students: accounts are deactivated one term after the student's final eligible registration, and deleted one term after that.

Employees: accounts are deactivated two months after the employee's termination, and deleted one term after that. 

Detailed information on ONID duration can be found here.

To log into onid.oregonstate.edu, click here and click "Log into ONID"

 

Commonly asked questions about ONID accounts can be found on the FAQ page.

Getting Started with ONID

Introduction

Your ONID account is what you will be using to log into various online services with OSU. For information on setting up your onid, click here.

After you complete those steps, you ONID account will have been created and you will immediately be able to use your ONID account to:

 

Please be sure to take time and review the acceptable use policy provided by OSU

OSU Acceptable Use Policy

ONID Sign-Up Instructions

Below you will find information on how to sign up for an ONID account.

Before you sign up▸


  • Make sure you are eligible for an ONID account. (link opens in a new window)
  • Make sure that you know your OSU ID.
    • Students - Your OSU ID number was emailed to you by the OSU Admissions Office after your OSU application was submitted. It was also mailed to you in your acceptance packet from OSU or was given to you in your hiring paperwork.
    • Employees - Your OSU ID number is provided a number of ways. The number is located on your ID card, delivered by your supervisor or through a new hire e-mail. 
  • Get a piece of paper so you can write down your account information (your username, e-mail address, web site, etc).
  • If you've done the above, you're ready to go
       

 

 

 


How Do I Set Up My ONID (OSU Network ID) Account?▸


  1. To activate your ONID account, you need to go to:  OR
    To verify your identity by entering your:
    • OSU ID Number
    • Birth date
    • First Name
    • Last Name
  2. Then click Submit. ONID Sign Up Step 1
  3. Read OSU's Acceptable Use of Computing Resources Policy, and click "I Agree"
  4. Set A Password:
    • Read the instructions and create a password that meets the restrictions.
    • Enter your password a second time.
    • Click Set Password.
    ONID Sign Up Step 3
  5. Enter Alternate Contact Information:
    • Enter your cell phone number.
    • Enter an alternate email address.
    • Click Submit.
      • This information will be used to contact your in the event that you forget your ONID password.
      • You are NOT required to enter in information if you do not want to, but it may cause resetting a forgotten password much more difficult.
      • You ARE allowed to fill out only one field.
      • These CAN be changed later.
    ONID Sign Up Step 4
  6. Configure Junk Email Options:
    • Verify that the default options are set.
    • Adjust them according to your preference.
    • Click Set Spam Blocking Options.
    ONID Sign Up Step 5
  7. ONID Account Successfully Created
    • Your ONID account should have been successfully created.
    ONID Sign Up Step 6

Finished signing up for an account? Want to learn more?▸


FAQ - Questions and Answers that you may have.

Using your ONID - Services provided for ONID users.

ONID E-mail - Read your email how you want.


Trouble signing up for an account?▸


Students

Please note if you are a new student and have just registered for classes you may need to wait up to 6 hours for the registration system to update ONID before you can sign up for your ONID account. Updates occur at 2AM, 8AM, 2PM, and 8PM Pacific Time.

Employees

Your new hire paperwork must be processed by Human Resources before you are eligible for an ONID account.


If you're still having issues, feel free to call the OSU Computer Helpdesk at 541-737-3474.

ONID Help

What is ONID?

MyONID is the web interface used to view and modify many settings related to your ONID e-mail, web space, and printing. From this site you can also visit the ONID Webmail interface.

Who can use ONID?

Anyone who has a valid ONID account can login to, and use the MyONID interface.

Learn about who is eligible for an ONID account.

How do I access ONID?

Go to http://onid.oregonstate.edu/ and click the "Login to ONID" link on the left (just below the "ONID - OSU Network ID" banner). After entering your ONID username and password, you will be greeted with the MyONID web interface.

How do I use ONID?

Below are explanations of what you can do in each section of ONID:

ONID Email▸


This link will redirect your web browser to the appropriate page where you check ONID email. This will most likely be Gmail.

  • Please be aware that what you do with your email here is final. If you delete an email here, you are deleting it from the server. In very few cases, email can be recovered - but please do not count on it being possible - be careful with your email account!

Disk Quota▸


The Disk Quota page will display: your current disk space usage; how much disk space is allotted (currently 2GB or 2048MB); and when your ONID disk space is set to expire. This is the most accurate way to determine your ONID disk space usage.


Mail Quota▸


The Mail Quota page lists the amount of space your ONID e-mail is currently using, the mailbox quota (currently 500 MB), as well as the Limit (aka Hard Cap) at which you will no longer receive email. This will not be visible if you use Gmail.

A table is also available, showing the breakdown of your space usage by folder. Nested folders will look like this:

Inbox.SubFolder.SubFolder

Corresponds to the following (in the web interface):

Inbox
|-Subfolder
   |-Subfolder


Manage Mail▸


Manage Mail controls your forwarding, spam block, Filters, and Out of Office settings. If you use gmail to get your ONID email, these settings are managed in Gmail.

To learn more about how to use this section, view our Manage Mail Help.


Print Usage▸


Aside from a detailed list of all of your print jobs, you can also see what your current Pages Printed count is (both for the current billing period, and lifetime), your last print location, your current balance, and your last billed date. You are provided at first with a brief summary of all your print jobs, if you want to view a more detailed list click on "Detailed List of Print Jobs" which resides under the table.

This section is very useful if you are trying to figure out where that extra expense on your University bill came from, and the detailed list can help you view everything you've ever billed to your ONID account.


Edit Quick Links▸


Quick Links are the list of websites found on the first page of ONID (under the "MyONID Info" section). You can create as many as 25 links to websites that you frequently visit. Class websites, research sites, library links are all useful links. This can be a very handy tool if you frequently access class websites that have long URL's or are difficult to remember.


Web Database▸


ONID and Central Web Services have combined forces to bring every student access to a MySQL database for use with many different server side applications. A few examples being a forum, photo gallery, blog, and pretty much any other database heavy web application!

From here you can modify your database administrator username, password, your database password, and even find useful links to sites related to the MySQL technology being provided.


Change Password▸


A list of the requirements for creating a password, as well as a brief explanation for the security policies is given on this page. Below that, you will find a place to reset your password. You must enter your current password, then type a new one twice. The included password strength meter allows for you to see how strong a password your selection is. You should always aim for the "Strongest" level.

For instructions on changing your password, go to our helpdocs page!


Manage Mail

Manage Mail allows you to control your spam block, filters, and Out of Office settings. You may also forward your ONID email to a different OSU email address.

How do I access Manage Mail?

  1. Go to http://onid.oregonstate.edu
  2. Click the "Login to ONID" link on the left (just below the "ONID - OSU Network ID" banner).
  3. After successfully logging in, click on the link on the left titled "Manage Mail."

How do I use Manage Mail?

From the Manage Mail page, you can modify the following areas of your ONID email account:

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Mail Forwarding

Any email address entered in the text field will send all email sent to your <username>@onid.oregonstate.edu address to the entered address. This can be handy if you have another college email, or have an email account setup on a desktop application (such as Outlook), as you will only have to go to one place to find your email.

There are some risks with forwarding your ONID email. We recommend that you avoid using non-University email addresses as your forward (hotmail, gmail, yahoo, etc) as we cannot guarantee the delivery of email to that address. This is mostly due to spam outbreaks, which cause our mail servers to be blocked by some email providers.

If you do set your mail to forward off campus, it is highly recommended that you check the "Keep a copy of each forwarded message on ONID" box. This is useful in the situation where the forwarded address blocks email from ONID, as you will still be able to find your email in the web interface.

If you are using Google Mail for OSU, visit the forwarding mail from Google Mail page.

To enable mail forwarding -

  1. Go to the ONID webpage (http://onid.oregonstate.edu)
  2. Click "Login to ONID."
  3. After you have successfully logged in, select "Manage Mail" from the menu.
  4. Enter or change your e-mail address that you wish to forward to under "Mail Forwarding."
  5. Click the "Set Mail Forwarding" button.

    1. You can also elect to keep a copy of your email on ONID by checking “Keep a copy of each forwarded message on ONID"

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Spam Assassin

Spam Assassin is an email filter that detects spam and moves it to a folder outside of your main inbox folder (moves flagged email to "junk-mail"). To learn more about spam assassin's features, or how it works, you can visit the publishers site at SpamAssassin.com

To enable Spam Assassin, you must check the "Use Spam Assassin" box.

If you'd like Spam Assassin to automatically delete email that is blatantly a spam message, check the "Discard obvious spam messages with scores above 10" box.

To have Spam Assassin automatically clear out your junk mail folder, check the "Automatically delete messages older than days from junk-mail folder" box.
Please note: the default setting is 30 days, this can be increased or decreased as you see fit.


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Personal Mail Filters

ONID allows you to either block unwanted email addresses, or setup powerful sorting "filters" which move emails from certain people or websites to a folder you've created. This can be very helpful for keeping your class emails separated from work, or special mailing lists that you are on. The Personal Mail Filters is your gateway to a nicely structured email organization system.

To block an unwanted email address, enter the full address (such as "Spam@hotmail.com") in the Email Address/Domain field and leave the destination field blank. A table will appear below listing all of your filter settings.

To move emails from an instructor to a class folder, enter the instructors email address (such as "teach@onid.oregonstate.edu") in the Email Address/Domain field and enter a folder name corresponding to the class title (for instance "COMM 111"). A table will appear below listing all of your filter settings.


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Out of Office

The Out of Office Service is a way to let people that email you know that you are not checking your email and may not respond to their email for some time. If you have started the Out of Office Service, when someone sends you an email they will get an email back with the message you entered into the Out of Office Service.

The Out of Office Service keeps track of who it has sent your message to and will only send a response to the same email address once a week. The Out of Office Service will only respond to email sent directly to you. Messages to mailing lists that you are subscribed to should not get an Out of Office response.

With the Out of Office Service started, you will still receive mail in your ONID account and any mail filters you have created will still apply, including Spam Assassin.

To use the Out of Office service, simply enter any information you would like to be entered in the auto-generated replies, and click the "Set Out of Office Service" button. Now any emails sent to your ONID will be automatically replied to with your Out of Office reply, letting the sender know to not expected a personal response until you return.

Name Changes

Employees

Employees that would like to use a preferred name or nickname in ONID and the OSU Online Directory may make their request by completing the Name Change form on the OSCAR website.

  1. Check the Requested Action of Preferred name change only (your name as it should appear in the OSU directory)
  2. Fill out the first line, Your new name as it should appear in the OSU directory, and your OSU ID? number
  3. Print and sign the form
  4. Send it your HR representative(s) in your business center.  If you do not know who to contact in your business center, use the Find My Business Center page to find the correct contact information 

Note: for information on changing other directory details such as phone number or preferred email, please review the Online Directory Changes page or the HR Campus Directory Profile page.

Students

The Office of the Registrar does not enter preferred names or nicknames for students at this time.


ONID Username Changes

ONID usernames are formed by using up to seven characters of the last name, one or more characters of their first name, and a number, if needed, to form a unique username . No other format is available.

ONID Usernames may be requested to be changed for the following reasons:

  • Legal Name change due to marriage, divorce, etc.  Legal name change must be processed by HR or the Registrar prior to the change in ONID.  
  • Well explained extenuating circumstances that are reviewed on a case-by-case basis.  This includes cases of objectionable usernames.

You are not required to change your username when your legal name changes and it will not automatically change.  You must request this change.  If you would just like to change the name displayed in your Google mail, follow the instructions in this document.  If you would like to change your exchange? email address (usually your first.last@oregonstate.edu), contact your local help desk.  These two changes do not require a username change.

Warning - Possible consequences of ONID username changes

Consider the following issues prior to changing your ONID username:

  1. Your ONID email address will change.  Email sent to your old ONID email address will be bounced back to the sender.  You will need to provide your contacts with your new email address. When you send ONID email, your new email address will appear in the FROM field.
  2. ONID services (ONID File Services, Personal Web Pages, ONID Web Database) can be changed while preserving your access. However, your Personal Web Page URL (http://people.oregonstate.edu/~username) will change, and shell scripts that contain your username or homedirectory path will need to be updated.
  3. Access to some services will be temporarily disrupted while waiting for the username to be updated across all systems. These services include, but are not limited to, Blackboard, Canvas, EmpCenter, and Office365.  Most of these services will update to include your new username during the overnight hours.
  4. Documents you have shared via links from Office365 may be broken because they contain your username in the sharing URL.  You will need to re-share those documents.
  5. Transaction/activity-tracking histories tied to your former username in applications may not transfer to your new username.
  6. If you use your ONID account to access Qualtrics, you may lose access to your Qualtrics surveys. You will need to contact the help desk to transfer them to your new ONID username and email address.
  7. If you are a Kaltura user at OSU, you will have to request that your media be transferred to your new ONID username
  8. Mobile devices and computers may need to be reconfigured to access email, Google Drive sync, OneDrive sync, local installs of Office ProPlus products, and other services.
  9. Access to other applications may not transfer automatically, and you will need to request access for your new username from the application support organization.
  10. If you have used your ONID Google account to login to non-OSU web sites, you may lose access to those web sites (your access may be based on your email address).  OSU cannot assist in resolving access issues for services not directly affiliated with OSU.
  11. Previous ONID username ILL accounts are no longer accessible after a username change.  You will need to create a new InterLibrary Loan (ILL) account.  After your username change, contact the Library to merge your old and new ILL accounts.
  12. Unforeseen or less common consequences may occur.

 

If you still want to change your ONID username, please contact the OSU Computer Helpdesk.

Change Password

If your password has expired:

  1. Go to http://onid.oregonstate.edu/
  2. Click "Login To ONID" in the left hand column
  3. Login with your ONID username and use the expired password
  4. If the password was correct, the next step will just be to change your password.
  5. If this does not work, proceed with the steps under "If you don't know your current password"

If you know your current password:

  1. Go to http://onid.oregonstate.edu/
  2. Click "Login To ONID" in the left hand column
  3. Login with your current ONID credentials
  4. Click "Change Password" in the left hand column
  5. Follow the steps to changing your password

If you don't know your current password:

  1.  Go to http://onid.oregonstate.edu/
  2. Click on the "Change Password" in the top left corner
  3. Click the second link that says click 'here'
  4. Follow the set of instructions to change your password

NOTE: If you have any issue in the password reset process, go ahead and contact the Oregon State Computer Helpdesk 541-737-3474.

Using Your ONID

ONID has a lot of powerful features, and is tied to many aspects of campus life.

Set Up ONID Here

How do I sign in to ONID?▸


Most of the student online resources at Oregon State use the ONID credentials. This includes Canvas, ONID Email, Online Services, and the ONID settings page.

After completing the sign up for ONID, the last page will display your ONID Username. This generally takes the form of your last name followed by the first letter of your first name, but will vary depending on the length of your name, and if you have a common name.

When signing in with your ONID, make sure and only use your ONID username, and not your full email. For example, if your name is 'John Doe', and your ONID username is 'doej', you would use 'doej' as the username whenever signing in. Your password will be the same one you created when registering for ONID.

Here are some common areas you will use your ONID account as a login:


How do I change my ONID Username?▸


If you are in need of changing your ONID username, read more on our Name Changes page.


How does ONID printing work?▸


All ONID printing is done with BeaverPrint. Information on how to use this tool can be found on our Helpdocs page.


What about ONID web services?▸


With ONID, you can create, maintain, and control a personal website hosted right on Oregon State servers. Oregon State now has 2GB (per user) of space that can be used for blogging, forums, galleries, or even coursework. These sites are hosted at people.oregonstate.edu. You can also use Google Drive for web sorage, and can be accessed at drive.google.com

How do I publish a website?

Creating a website on the ONID web servers is a fairly straightforward (albeit technical) process, and we have outlined what to do on our publishing Your Web Site page.


How do I access the ONID Shell?▸


ONID has provided a shell server with which to connect, so that students can have some hands on experience with Unix without having to create their own Unix computer. Again, this is a fairly technical topic, so we have outlined the process on our Shell/Unix page.


If you need any help, feel free to contact the OSU Computer Helpdesk at 541-737-3474.

Your Home Directory

What is the Home Directory?

The home directory is server storage space provided by ONID for anyone with an ONID account. Here you will find 2GB of space, to be used for anything from hosting a website to saving a paper so you can print it from the Library.

In the public_html folder, any files listed will be viewable publicly at people.oregonstate.edu/~<username> (where <username> is your ONID username). This is where you can place and maintain a website, or a more powerful application.

The other folder available, <username>, is a storage folder that can't be viewed by others, and is a good storage location for anything you want to be able to access from anywhere, but don't necessarily want others to be able to access/view.


How do I connect to my Home Directory?

First, select the option below which best describes where you are located:

Windows (On Campus/VPN)


If your Windows computer is on the OSU network (either plugged into a network port at a building on campus, using the OSU wireless network, or using VPN from off-campus), you can mount your ONID home directory to your Windows computer. Follow these steps:

Note: These steps only work on Windows Vista or later

Windows Vista, 7:

Click on the Start menu and type in the search field, Run.

Windows 8/8.1:

Hold the Windows Key + R.

 

  1. In the Open: field, enter "\\onid-fs\username", where "username" is your ONID username (for example, smithj).

    NOTE: If you are off campus and using a VPN, you will need to use "\\onid-fs.onid.oregonstate.edu\username"

  2. Click OK.
  3. If Windows asks for a username to use, enter "ONID\username", where "username" is your ONID username. Enter your ONID password.
  4. You should now see a window with your ONID files appear.

Windows (Off Campus/Alternative)


If your Windows computer is not on the OSU network, or the On Campus instructions do not work for you, you can use any SSH-based secure file copy program. We recommend WinSCP to securely transfer files between your computer and your ONID account.

WinSCP is available at http://winscp.net/download/winscp556setup.exe

Download and Install WinSCP.  

Follow these steps to connect to your ONID account using WinSCP:

  1. Start WinSCP
  2. Go to the Session page
  3. "Host name" should be set to shell.onid.oregonstate.edu
  4. "Username" should be your ONID username
  5. "Password" should be your ONID password
  6. Click Login to connect.  You may be asked for your password again
  7. If you are asked "Continue connecting and add host key to the cache?", click Yes

On the left side, you will see the files and directories on your computer. On the right side are the files and directories on your ONID account.

To transfer a file or directory from your ONID account to your computer, simply drag-and-drop the item from the right side to the left side. To transfer a file from your computer to your ONID account, drag-and-drop the item from the left side to the right side.

To close your connection and exit WinSCP, click on the Commands menu and choose Quit.


Mac OS X (On Campus/VPN)


If your Mac OS X computer is on the OSU network (either plugged into a network port at a building on campus, using the OSU wireless network, or using VPN from off-campus), you can mount file Servers to your Mac OS X computer. Follow these steps:

1. From the Finder, click on the Go menu and choose Connect To Server.
 

2. In the Address field, enter "smb://onid-fs.onid.oregonstate.edu" and click the Connect button. You can also add it to a list of Favorites by pressing the plus button. 
Note: CN customers can access two other File Servers - 
"cifs://cn-home.tss.oregonstate.edu"
"cifs://cn-share.tss.oregonstate.edu"

3. Enter your ONID username and password. Click Connect.
Note: CN customers should enter their CN credentials instead of their ONID credentials
 

4. Choose your Volume from the list of shares and click OK.

5. Your file server will now be a drive on your desktop!


Mac OS X (Off Campus/Alternative)


If your Mac computer is not on the OSU network, or the On Campus instructions do not work for you, you can use any SSH-based secure file copy program. We recommend Cyberduck to securely transfer files between your computer and your ONID account.

Using Cyberduck to transfer files

Cyberduck is available at http://cyberduck.ch/

Connect to your account using Secure File Transfer Protocol (SFTP):

  1. Start Cyberduck
  2. Click on Open Connection
  3. Choose "SFTP (SSH File Transfer Protocol)" from the Protocol: drop-down list
  4. Server: should be set to "shell.onid.oregonstate.edu"
  5. Username: should be your ONID username
  6. Password: should be your ONID password
  7. Click the Connect button
  8. If you get a pop-up window saying "Unknown host key for shell.onid.oregonstate.edu", click the Always button

You will see a listing of files and directories from your ONID home directory. To transfer a file or directory, simply drag-and-drop the item to or from your Mac.

To close your connection, click the Disconnect button.


Protect Web Directories

How to Protect Your ONID Web Directories

  1. Create a text file named .htaccess with the following contents:

    AuthType Basic
    AuthName "Password Required"
    AuthUserFile /users/{uX}/{a}/{username}/.htpasswd
    require valid-user


    Replace {a} with the first letter of your username. This must be lowercase.
    Replace {username} with your ONID username.
    Replace {uX} with the user group that you are in.
    Login using SSH? and type "pwd". Using WinSCP you can find this information above the file list of your ONID directory. Lastly, you can guess, there should only be u1 and u2.

    You will need to save this txt doc as .htaccess, or so that the name is blank, and the file extension is of type .htaccess.
  2. Connect to ONID (shell.onid.oregonstate.edu) via SSH. Basic directions can be found by following the previous link. You will have to use the SSH Secure Shell client to connect and get a shell prompt.
  3. At the shell:~> prompt type htpasswd -c .htpasswd {username} and press enter to create the .htpasswd file in your home directory. Replace {username} with the username you would like to user for web authentication. Note: If you wish to password protect another directory, type cd {directory path} before you create the .htpasswd file. Replace {directory path} with the directory path e.g. public_html/spring2010/assignments
  4. Type the password you would like to use.
  5. Retype the password you would like to use.
  6. Move the .htaccess file from your computer to the directory you wish to password protect.

Publishing Your Website

Note: ONID provides personal website space for all ONID users. If you need a professional website for your student organization or department, go to oregonstate.edu/is/services/cws to request a Drupal site.

Setting up your personal website on the ONID server can be broken down into 6 main steps:

  1. Connect to your home directory
  2. Configure your home directory
  3. Create your .html pages
  4. Move .html files to the server
  5. Setting file permissions
  6. Access your website

 



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Connecting to your home directory:

In order to access your ONID directory, you must be able to connect to it from a remote location.

Read the Connecting to your Home Directory instructions.

 



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Configuring your home directory:

Your home directory should already have a directory named public_html. If it doesn't already have one, you will have to create one using shell access.

Commands for creating your public_html directory, if you don't already have one:


cd
mkdir public_html
chmod 755 public_html

 

 



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Creating .html pages:

You must write your HTML pages using an HTML/text editor.

There are a number of HTML editors out there. Some are WYSIWYG (What You See Is What You Get), some are code-based, and some are a hybrid of both. For all practical purposes, if you are trying to make a webpage it would be a good idea to make sure you understand HTML. Unfortunately, we do not have the resources to teach you how to use HTML. There are, however, a lot of resources on the web that you could take advantage of. Here are a few links you should check out if you are not familiar with HTML:

You may contact the OSU Computer Helpdesk for more HTML help, but use that resource only for specific questions. Don't send us an email saying, "How do I write html?" until you have taken a look at the resource links provided above. You can ask us questions like, "What tag do you use to insert a carriage return?" for example.

 



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Moving the .html files to the ONID server:


The files you create must be placed in your public_html directory.

Moving your .html files to your public_html directory can be done from any machine with an internet connection. Please read the Connecting to your Home Directory instructions.

 



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Setting file permissions:

Once your files are on the server, they must be configured so that people can read them.

Typically, your files should already have the right permissions on them. However, there are some instances where your transferred files won't be seen when you try to access them through the web. If this happens to you, then you can fix it in a few easy steps using shell access.

Commands for changing permissions on your .html files in your public_html directory:


cd ~/public_html
find ./ -type d -exec chmod 755 {} \;
find ./ -type f -exec chmod 644 {} \;

 



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Accessing your website:

Once everything is completed, you should be able to view your web page by visiting http://people.oregonstate.edu/~username/ in any basic web browser (Firefox, Internet Explorer) -- just replace "username" with your username.

Before you give out your web address to all your friends, make sure to go check it yourself to see if you made any errors.

If you've reached this point and you're stuck, please contact the OSU Computer Helpdesk by sending us an email.

Shell Access and Unix

Shell Access:

The ONID shell server is shell.onid.oregonstate.edu

For more information, visit SSH (Secure Shell).

Once you remotely connect to the server using SSH, you encounter the world of UNIX. The following information is meant to help you develop a background in UNIX and become familiar with its capabilities.


UNIX

UNIX, an operating system developed by Bell Labs, is still regarded as one of the most powerful, versatile, and flexible operating systems in the world -- now over three decades after its birth. Its popularity and success are due to many factors, including its ability to run on a wide variety of machines, and its portability. UNIX is best described as simple, powerful, and elegant.

UNIX has many basic commands that let you modify and create files by using various system commands. These commands are entered at a prompt. The prompt looks something like this:

shell:~>



Webmonkey hosts a great UNIX reference page. You should take a look around to get familiar with basic UNIX commands:

Webmonkey UNIX Guide

ONID when Leaving OSU

What happens to my ONID account after I leave?

Your ONID account hangs around for a little while after you leave the university.

  • Current students: your account is deactivated one term after you were last able to register, provided that you don't register for more classes.
  • Graduating students: your account is deactivated one year after graduation.

All ONID accounts are deleted one term after deactivation.

Until your ONID account is deactivated, you will have access to all services that require ONID credentials. This includes Google Apps, Office 365, RemoteApps, Citrix Receiver, OSU VPN? etc.

What’s the difference between deactivated and deleted accounts?

Deactivated accounts retain all account data, including all e-mails. However, you will not be able to log in to the account to access that information. If your account is deactivated, and you need temporary access to your e-mails or files, you can contact the OSU Computer Helpdesk to reactivate your account for a short period of time.

Deleted accounts are permanently deleted off of our servers. Any data that was deleted with these accounts cannot be recovered, so make sure to transfer any contacts or important data to another account.

How can I keep all my data from Google Apps?

Please refer to our Take Google with You (Leaving OSU) helpdoc for detailed steps on retaining your information from Google.

How can I keep all my data from Office 365 (OneDrive)?

If you have files stored up in your OneDrive, you’re going to need to download them locally to your computer. To do this, we will need OneDrive for Business.

For Windows users: OneDrive for Business comes with your Office 365 download.
For Mac users: You will need to download the OneDrive for Business Mac Sync client.

To sync your files:

  1. Log in to Office 365 at office.cloud.oregonstate.edu
  2. Click on the OneDrive icon (if you don’t see it, you may have to click on the blue menu button in the upper left)
  3. Navigate to the folder you'd like to sync to your computer
  4. Click Sync at the top of the page, and launch the OneDrive for Business application if prompted

Your files will now begin syncing with your OneDrive for Business folder.

For Windows users: This folder can usually be found in C:\Users\(yourPCname).
For Mac: You can find your OneDrive folder by clicking on the cloud icon in the upper right hand corner and selecting “Open OneDrive for Business folder.”

This sync may take a while, depending on your internet connection and how many files you had stored up in the cloud. Once your files have all completed downloading, you can copy them to a different folder anywhere on your local or external drive.

E-mail

What is ONID Email?

The OSU Network ID (ONID) is the basic network account provided to everyone associated with the university. When you sign up for your ONID account, your ONID email account is also created. The email address will be formatted as username@oregonstate.edu

Your username is provided at the end of the ONID sign up process. For more information about your ONID account click on the ONID category in the help topics menu.

Checking ONID Email

  1. Google Apps for OSU: Using a web browser, visit oregonstate.edu/google. You can also go to gmail.com and enter your onid email address.
  2. Email client: Visit our Configuring Email Clients help page to set up a client.

Configuration

If you opt-in to Gmail for your email:

Before you can setup your gmail account on a desktop client or alternate mobile appliction you must enable IMAP. This is necassary for clients to send/recieve, manage, and organize emails. 

You do not need to do this if you are using the Google Mail Apps or the web version of Google mail.

  1. Go to OSU Google Apps Portal and click on the Google Mail (for ONID Email Only).
  2. Log in using your ONID username and your ONID password.
  3. Click the  Gear  on the upper right, then select  Settings.
  4. Click  Forwarding and POP/IMAP.
  5. Select  Enable IMAP.
  6. Click  Save Changes.

How do I configure my email client?

Please select your Device:

If your device settings are not listed below, you can use the Generic mail settings at the bottom of the page. You can also request documentation by click on the feedback button below!

Mobile Devices▸

Android▸


Google Mail

  1. Tap the email  or Mail  icon. This is located on your home screen or in your list of Programs.
  2. The next step depends on whether you already have another email account set up.
    1. If you do  not  have an email account set up, you will only need to choose a mail provider. Choose Other or Others
    2. If you do already have an email account set up, you will need to select either Menu  or Settings  to see Account options. You will then do the following:
      1. Tap New Account  or Add Account  (you may need to access the Menu again to see this button).
      2. If prompted, tap Email . If you don't see this option, go to the next step.
      3. Choose Other  or Others  from the list of email providers.
  3. If you are asked to enter an email address or you use gmail to access your onid email, enter your ONID email address
  4. Enter your ONID password
  5. Tap Next
  6. For Account Type or Protocol, select IMAP .
  7. Your password should already be entered.
  8. For IMAP server, enter imap.gmail.com
  9. Select SSL  for security type
  10. Make sure the port number is set to 993.
  11. Tap Next .

    At this point, the server verifies your account settings. If your account is verified, continue below. If your account is  not  verified, make sure the username and password are entered correctly. If there is a problem contacting the server, try changing the security type to TLS and change the port number to 143.
  12. For SMTP server, enter smtp.gmail.com
  13. Select SSL  for security type.
  14. Make sure the port number is set to 465 ( or587 )
  15. Make sure Require Sign-in  or Login required  is checked, and that your username  and password  are entered in correctly.
  16. Tap Next .

    If there is a problem contacting the server, try changing the security type to TLS and change the port number to 587.
  17. On the next screen you can set your preferences for this account. You can accept the defaults or make changes. You may be asked to enter your name so that people know who you are when you send them email.
  18. Tap Next  or Finish Setup  or Done , whichever applies.

You are done!

Your phone should now receive emails from your ONID account. If you are not getting email or if the above instructions are not working for you, please call the OSU Computer Helpdesk at (541) 737-3474 and we'll help you out.

Non-Google Mail

These instructions are only for the legacy (old) webmail client. Most people should use the above ONID Gmail instructions.

  1. Tap the email  or Mail  icon. This is located on your home screen or in your list of Programs.
  2. The next step depends on whether you already have another email account set up.
    1. If you do  not  have an email account set up, you will only need to choose a mail provider. Choose Other or Others
    2. If you do already have an email account set up, you will need to select either Menu  or Settings to see Account options. You will then do the following:
      1. Tap New Account  or Add Account  (you may need to access the Menu again to see this button).
      2. If prompted, tap Email . If you don't see this option, go to the next step.
      3. Choose Other  or Others  from the list of email providers.
  3. The next step depends on whether you are asked to enter an email address or a username.
    1. If you are asked to enter an email address or you use gmail to access your onid email, enter your ONID email address
    2. If you are asked to enter a Username, enter your ONID username only (not email address)
  4. Enter your ONID password
  5. Tap Next
  6. For Account Type or Protocol, select IMAP .
  7. Make sure your username  is entered correctly. Android often inserts your full email address, so you may need to delete "@oregonstate.edu" if it appears in this field. 
  8. Your password  should already be entered.
  9. For IMAP server, enter: imap.onid.oregonstate.edu
  10. Select SSL  for security type
  11. Make sure the port number is set to 993.
  12. Tap Next .

    At this point, the server verifies your account settings. If your account is verified, continue below. If your account is  not  verified, make sure the username and password are entered correctly. If there is a problem contacting the server, try changing the security type to TLS and change the port number to 143.
  13. For SMTP server, enter: mail.oregonstate.edu
  14. Select SSL  for security type.
  15. Make sure the port number is set to 465
  16. Make sure Require Sign-in  or Login required  is checked, and that your username  and password  are entered in correctly.
  17. Tap Next .

    If there is a problem contacting the server, try changing the security type to TLS and change the port number to 587.
  18. On the next screen you can set your preferences for this account. You can accept the defaults or make changes. You may be asked to enter your name so that people know who you are when you send them email.
  19. Tap Next  or Finish Setup  or Done , whichever applies.

You are done!

Your phone should now receive emails from your ONID account. If you are not getting email or if the above instructions are not working for you, please call the OSU Computer Helpdesk at (541) 737-3474 and we'll help you out.

Troubleshooting tips:

  • If possible make sure to verify you have a good internet connection prior to setting up your mail account. Go to your web browser and try to go to a different website then the one that loads by default.
  • Try connecting to your account from the webmail version on your computer. ( webmail.oregonstate.edu )
  • Try removing and add your account again: (settings may differ depending on your phone and OS version)
    • From the Home screen, go to the settings for your phone
    • Tap Accounts & Sync
    • Tap on the account you wish to remove
    • Tap the menu icon and Remove account
    • Follow the instructions above on how to add your email account again.

Blackberry▸


Google Mail

  1. Make sure your phone is connected wireless or through your mobile network
  2. Click the Menu Button
  3. Click Setup
  4. Click Personal Mail Setup
  5. Accept the License Agreement
  6. Fill in your Email Address. The format is username@oregonstate.edu.
  7. Fill in your ONID Password
  8. Click Next
  9. Click I will provide the settings to add this email account
  10. Re-enter password and click Next
  11. Select Internet Service Provider Email (POP/IMAP)
  12. Click Next
  13. Click I will provide the settings to add this email account again
  14. Click Next
  15. Fill in your email and password again
  16. For Email Server, enter "imap.gmail.com"
  17. Click Next
  18. Then Close

Non-Google Mail

  1. Make sure your phone is connected wireless or through your mobile network
  2. Click the Menu Button
  3. Click Setup
  4. Click Personal Mail Setup
  5. Accept the License Agreement
  6. Fill in your Email Address
  7. Fill in your ONID Password
  8. Click Next
  9. Click I will provide the settings to add this email account
  10. Re-enter password and click Next
  11. Select Internet Service Provider Email (POP/IMAP)
  12. Click Next
  13. Click I will provide the settings to add this email account again
  14. Click Next
  15. Fill in your email and password again
  16. For Email Server, enter "imap.onid.oregonstate.edu"
  17. Click Next
  18. Then Close

Your ONID email should then start to sync with your Blackberry device.


iPhone/iPod/iPad▸


Recommended Google Setup

The easiest way to register your account will automatically configures the server information for you. Simply follow these steps, and you should be good to go.

  1. Open Settings
  2. Click Mail, Contacts, Calendars
  3. Press Add Account... 
  4. Touch the Google icon
  5. Put in your name, your full ONID email, your ONID password and a description of the email
  6. Press Done

That's it!

Alternative Google Mail Setup

  1. Tap the Settings icon from your home screen.
  2. Tap Mail, Contacts, Calendars.
  3. Tap add Account... under the "Accounts" heading.
  4. Tap Other.
  5. Tap Add Mail Account.
  6. Fill out the following fields as appropriate:
  • Name - Enter your real name - this is what other people will see when they receive your e-mail.
  • Address - Enter your ONID email address.
  • Password - Enter your ONID Password.
  • Description - Enter "ONID" as the Description.
  1. Tap Next.
  2. Tap IMAP at the top of the screen.
  3. In the Incoming Mail Server area, 
  • Host Name: imap.gmail.com
  • User Name: ONIDUsername@oregonstate.edu
  • Password: Your ONID password should already be filled in from step 6 above

In the Outgoing Mail Server area, 

  • Host Name: smtp.gmail.com
  • User Name: ONIDUsername@oregonstate.edu
  • Password: You do have to enter your ONID password here 
  1. Tap Next at the top of the screen. You should see a message that "Your account is verified." If your account is not verified, go back and check all your settings. You may have entered a typo. Remember that your ONID username is not your full email address.
  2. Tap Save.

Your iPod/iPad is now configured to check your mail! You may now select which items you would like to sync (mail and notes). To read your ONID email, click on Mail from the iPod toolbar.

Non-Google Mail

  1. Tap the Settings icon from your home screen.

iOS mail server settings

  1. Tap Mail, Contacts, Calendars.
  2. Tap add Account... under the "Accounts" heading.
  3. Tap Other.
  4. Tap Add Mail Account.
  5. Fill out the following fields as appropriate:

  • Name - Enter your real name - this is what other people will see when they receive your e-mail.
  • Address - Enter your ONID email address.
  • Password - Enter your ONID Password.
  • Description - Enter "ONID" as the Description.

  1. Tap Next.
  2. Tap IMAP at the top of the screen.
  3. In the Incoming Mail Server area, 
  • Host Name: imap.onid.oregonstate.edu
  • User Name: Your ONID username
  • Password: Your ONID password should already be filled in from step 6 above

In the Outgoing Mail Server area, 

  • Host Name: mail.oregonstate.edu
  • User Name: Your ONID username (not your full email address)
  • Password: You do have to enter your ONID password here 
  1. Tap Next at the top of the screen. You should see a message that "Your account is verified." If your account is not verified, go back and check all your settings. You may have entered a typo. Remember that your ONID username is not your full email address.
  2. Tap Save.

Your iPod/iPad is now configured to check your mail! You may now select which items you would like to sync (mail and notes). To read your ONID email, click on Mail from the iPod toolbar.


Windows▸

Outlook 2007▸


Google Mail

  1. Open Outlook 2007
  2. Open the  File  menu and choose  Account Settings .
  3. Click on the  E-mail  tab and click  New ....
  4. Click the  Manually configure server settings or additional server types  button and click  Next .
  5. Choose  Internet E-mail  and click  Next .
  6. Enter your  name . This is what other people will see when they receive your mail.
  7. Enter your  E-mail Address.  The format is username@oregonstate.edu.
  8. Select  IMAP  from the  Account Type  drop-down list.
  9. The  Incoming mail server  name is  imap.gmail.com
  10. The  Outgoing mail server (SMTP)  name is  smtp.gmail.com
  11. Enter your ONID email address in the  User Name  field. U se the format OnidUsername@oregonstate.edu.
  12. If you want Outlook to remember your password (and not prompt you for it), check the  Remember password  box. Otherwise, leave it unchecked. It might be helpful to leave it unchecked if you share this computer with other people.
  1. Click the  More Settings...  button.
  2. Click on the  Outgoing Server  tab.
  3. Check both the  My outgoing server (SMTP) requires authentication" box and the "Use same settings as my incoming mail server  box.
  4.  Click on the  Advanced  tab.
  5. Under  Incoming server (IMAP) , select  SSL  from the drop-down list.
  6. Set the incoming server port number to  993
  7. Under  Outgoing server (SMTP) , select  TLS  from the drop-down list.
  8. Set the outgoing server port number to  587 ( or  465 )
  9. Click  OK .
  10. Click  Next .
  11. Click  Finish .

Non-Google Mail

  1. Open Outlook 2007
  2. Open the  File  menu and choose  Account Settings .
  3. Click on the  E-mail  tab and click  New ....
  4. Click the  Manually configure server settings or additional server types  button and click  Next .
  5. Choose  Internet E-mail  and click  Next .
  6. Enter your  name . This is what other people will see when they receive your mail.
  7. Enter your ONID  E-mail Address
  8. Select  IMAP  from the  Account Type  drop-down list.
  9. The  Incoming mail server  name is  imap.onid.oregonstate.edu 
  10. The  Outgoing mail server (SMTP)  name is  mail.oregonstate.edu
  11. Enter your ONID username in the  User Name  field. 
  12. If you want Outlook to remember your password (and not prompt you for it), check the  Remember password  box. Otherwise, leave it unchecked. It might be helpful to leave it unchecked if you share this computer with other people.

  1. Click the  More Settings...  button.
  2. Click on the  Outgoing Server  tab.
  3. Check both the  My outgoing server (SMTP) requires authentication" box and the "Use same settings as my incoming mail server  box.

  1.  Click on the  Advanced  tab.
  2. Under  Incoming server (IMAP) , select  TLS  from the  Use the following type of encrypted connection drop-down list.
  3. Under  Outgoing server (SMTP) , select  TLS  from the  Use the following type of encrypted connection  drop-down list.
  4. If the port number under  Outgoing server (SMTP)  is set to 25, change this port number to  587

  1. Click  OK .
  2. Click  Next .
  3. Click  Finish .

Configure Outlook 2007 to use the OSU Online Directory

  1. Open  Outlook 2007.
  2. Open the  File  menu and choose  Account Settings .
  3. Click on the  Address Books  tab and click  New....
  4. Choose  Internet Directory Service (LDAP)  and click  Next .
  5. Type  directory.oregonstate.edu  in the  Server Name:  field.
  6. Click the  More Settings...  button.
  7. Click  OK  when warned that you must restart Outlook
  8. Click the  Search  tab.
  9. Under  Search Base , choose  Custom  and type  o=orst.edu  in the field.
  10. Click  OK .
  11. Click  Next .
  12. Click  Finish .
  13. Restart Outlook 2007.

To search for people, click on the  Address Book  icon at the top of your Outlook window, or click on the  To...  button while composing a message. Choose  directory.oregonstate.edu  from the  Address Book  drop-down list. Type the name of the person you would like to look up in the  Search  field.

To make directory.oregonstate.edu your default address book:

  1. Click on the  Address Book  icon at the top of your Outlook window.
  2. In the Address Book window, click on the  Tools  menu and choose  Options....
  3. Select  directory.oregonstate.edu  from the  Show this address list first:  drop-down list.
  4. Under  When sending mail, check names using these address lists in the following order:  click on  directory.oregonstate.edu  and move it to the top of the list by clicking the  Up Arrow  button.
  5. Click the  OK  button.

Removing an account from Outlook 2007

  1. Click on the  Start  button
  2. Go to  Control Panel
  3. Click on  Mail
  4. Click on  Show Profiles
  5. Select the account you want to remove
  6. Click  Remove

Outlook 2010/2013▸


Google Mail

  1. Open Outlook 2010/2013
  2. Open the File menu and choose Account Settings .
  3. Click on the E-mail tab and click New ....
  4. Click the Manually configure server settings or additional server types button and click Next .
  5. Choose Internet E-mail and click Next .
  6. Enter your name . This is what other people will see when they receive your mail.
  7. Enter your E-mail Address . The format is username@oregonstate.edu.
  8. Select IMAP from the Account Type drop-down list.
  9. The Incoming mail server name is imap.gmail.com
  10. The Outgoing mail server (SMTP) name is smtp.gmail.com
  11. Enter your ONID email address in the User Name field.
  12. If you want Outlook to remember your password (and not prompt you for it), check the Remember password box. Otherwise, leave it unchecked. It might be helpful to leave it unchecked if you share this computer with other people.
  1. Click the More Settings... button.
  2. Click on the Outgoing Server tab.
  3. Check both the My outgoing server (SMTP) requires authentication" box and the "Use same settings as my incoming mail server box.
  4.  Click on the Advanced tab.
  5. Under Incoming server (IMAP) , select SSL  from the drop-down list.
  6. Set the incoming server port number to 993
  7. Under Outgoing server (SMTP) , select TLS from the drop-down list.
  8. Set the outgoing server port number to 587 ( or 465 )
  9. Click OK .
  10. Click Next .
  11. Click Finish .

Non-Google Mail

  1. Open Outlook 2010/2013
  2. Open the  File  menu and choose  Account Settings .
  3. Click on the  E-mail  tab and click  New ....
  4. Click the  Manually configure server settings or additional server types  button and click  Next .
  5. Choose  Internet E-mail  and click  Next .
  6. Enter your  name . This is what other people will see when they receive your mail.
  7. Enter your ONID  E-mail Address
  8. Select  IMAP  from the  Account Type  drop-down list.
  9. The  Incoming mail server  name is  imap.onid.oregonstate.edu 
  10. The  Outgoing mail server (SMTP)  name is  mail.oregonstate.edu
  11. Enter your ONID username in the  User Name  field. 
  12. If you want Outlook to remember your password (and not prompt you for it), check the  Remember password box. Otherwise, leave it unchecked. It might be helpful to leave it unchecked if you share this computer with other people.

  1. Click the  More Settings...  button.
  2. Click on the  Outgoing Server  tab.
  3. Check both the  My outgoing server (SMTP) requires authentication" box and the "Use same settings as my incoming mail server  box.

  1.  Click on the  Advanced  tab.
  2. Under  Incoming server (IMAP) , select  TLS  from the  Use the following type of encrypted connection drop-down list.
  3. Under  Outgoing server (SMTP) , select  TLS  from the  Use the following type of encrypted connection  drop-down list.
  4. If the port number under  Outgoing server (SMTP)  is set to 25, change this port number to  587

  1. Click  OK .
  2. Click  Next .
  3. Click  Finish .

Configure Outlook 2010/2013 to use the OSU Online Directory

  1. Open Outlook 2010/2013.
  2. Open the File menu and choose Account Settings .
  3. Click on the Address Books tab and click New....
  4. Choose Internet Directory Service (LDAP) and click Next .
  5. Type directory.oregonstate.edu in the Server Name: field.
  6. Click the More Settings... button.
  7. Click OK when warned that you must restart Outlook
  8. Click the Search tab.
  9. Under Search Base , choose Custom and type o=orst.edu in the field.
  10. Click OK .
  11. Click Next .
  12. Click Finish .
  13. Restart Outlook 2010/2013.

To search for people, click on the Address Book icon at the top of your Outlook window, or click on the To... button while composing a message. Choose directory.oregonstate.edu from the Address Book drop-down list. Type the name of the person you would like to look up in the Search field.

To make directory.oregonstate.edu your default address book:

  1. Click on the Address Book icon at the top of your Outlook window.
  2. In the Address Book window, click on the Tools menu and choose Options....
  3. Select directory.oregonstate.edu from the Show this address list first: drop-down list.
  4. Under When sending mail, check names using these address lists in the following order: click on directory.oregonstate.edu and move it to the top of the list by clicking the Up Arrow button.
  5. Click the OK button.

Removing an account from Outlook 2010

  1.  Click on the Start button
  2. Go to Control Panel
  3. Click on Mail
  4. Click on Show Profiles
  5. Select the account you want to remove
  6. Click Remove

Outlook Express▸


Google Mail

  1. Open Outlook Express
  2. Open the  Tools  menu and choose  Accounts...
  3. Click the  Add  button and select  Mail...
  4. Enter your name (this is what other people will see when they receive your e-mail), then click  Next .
  5. Enter your  E-mail address.  The format is username@oregonstate.edu. Click  Next .
  6. Select  IMAP  from the "Incoming mail server" drop-down list.
  7. The  Incoming mail  server name is imap.gmail.com
  8. The  Outgoing mail (SMTP)  server name is smtp.gmail.com
  9. Click  Next .
  10. Enter your ONID email Use OnidUsername@oregonstate.edu in the  Account name  field.
  11. Uncheck the "Log on using Secure Password Authentication (SPA)" box.
  12. Click  Next .
  13. Click  Finish .
  14. This will bring you back out to the accounts page again. Click on the Mail tab, select the newly created ONID account, and click the  Properties  button.
  15. Click the  Servers  tab.
  16. Under  Outgoing Mail Server  check the "My server requires authentication" box.
  17. Click the Advanced tab.
  18. Under  Outgoing mail (SMTP) , change the port to  587 ( or 465 ) , then check the " This server requires a secure connection (SSL) " box.
  19. Under  Incoming mail (IMAP) , change the port to  993 , then check the " This server requires a secure connection (SSL) " box.
  20. Click  OK  and close the Internet Accounts window.

Non-Google Mail

  1. Open Outlook Express
  2. Open the Tools menu and choose Accounts...
  3. Click the Add button and select Mail...
  4. Enter your name (this is what other people will see when they receive your e-mail), then click Next .
  5. Enter your ONID  E-mail address in the form. Click Next .
  6. Select IMAP from the "Incoming mail server" drop-down list.
  7. The Incoming mail server name is imap.onid.oregonstate.edu. 
  8. The Outgoing mail (SMTP) server name is mail.oregonstate.edu. 
  9. Click Next .
  10. Enter your ONID username in the Account name field.
  11. Uncheck the "Log on using Secure Password Authentication (SPA)" box.
  12. Click Next .
  13. Click Finish .
  14. This will bring you back out to the accounts page again. Click on the Mail tab, select the newly created ONID account, and click the Properties button.
  15. Click the Servers tab.
  16. Under Outgoing Mail Server check the "My server requires authentication" box.
  17. Click the Advanced tab.
  18. Under Outgoing mail (SMTP) , change the port to 587 , then check the " This server requires a secure connection (SSL) " box.
  19. Under Incoming mail (IMAP) , change the port to 993 , then check the " This server requires a secure connection (SSL) " box.
  20. Click OK and close the Internet Accounts window.


Outlook Express is now configured and should begin downloading your mail. To set up Outlook to use the OSU Online Directory, so you can search for users in the OSU address book, please read the instructions below:

Configure Outlook Express to use the OSU Online Directory

  1. Open Outlook Express.
  2. Click on the Tools menu and choose Accounts....
  3. Click on the Directory Service tab.
  4. Click Add and choose Directory Service... from the menu.
  5. Type directory.oregonstate.edu in the Internet Directory (LDAP) server field and click Next .
  6. Select Yes to "Do you want to check addresses using this directory service?" and click Next .
  7. Click Finish .
  8. Click on the Directory Service tab, select directory.oregonstate.edu , and click the Properties button.
  9. Click on the Advanced tab.
  10. Type o=orst.edu in the Search base field.
  11. Click OK and Close the Internet Accounts window.
  12. Close Outlook Express and restart it to begin using the Online Directory

While composing a new message, click on the To: button to open the Select Recipients window. Click on the Find... button to open the Find People window. Select directory.oregonstate.edu from the Look in drop-down list. Enter a name or email address, then click the Find Now button to search. Select the correct person and click the To: -> button to add them to your new message.

To make directory.oregonstate.edu your default address book:

  1. Click Tools , then Accounts...
  2. Click on the Directory Service tab
  3. Click the Set Order button
  4. Select the directory.oregonstate.edu entry, and click the Move Up button until it is at the top
  5. Click the OK button, then close the accounts window

Windows Live Mail▸


Google Mail

  1. Open Windows Live Mail.
  2. Click on  Add e-mail account  on the left side.
  3. Enter your  E-mail Address.  
  4. If you want Live Mail to remember your password (and not prompt you for it), check the  Remember password  box (and then enter your password). Otherwise, leave it unchecked. It might be helpful to leave it unchecked if you share this computer with other people.
  5. Enter your  name  into the  Display Name  box. This is what other people will see when they receive your mail.
  6. Check the  Manually configure server settings or additional server types  box and click  Next .
  7. Select  IMAP  from the  Account Type  drop-down list.
  8. The  Incoming server  name is imap.gmail.com
  9. Check the  This server requires a secure connection (SSL)  box.
  10. Confirm  Clear text authentication  is selected from the  Log on using  drop-down list.
  11. Confirm that your ONID username is in the  Login ID  box.
  12. The  Outgoing mail server  name is smtp.gmail.com
  13. The  Outgoing mail server port is 587 ( or 465 )
  14. Check the  This server requires a secure connection (SSL)  and  My outgoing server requires authentication check.
  15. Click  Next.
  16. Click  Finish.

Non-Google Mail

  1. Open Windows Live Mail.
  2. Click on  Add e-mail account  on the left side.
  3. Enter your ONID  E-mail Address
  4. If you want Live Mail to remember your password (and not prompt you for it), check the  Remember password  box (and then enter your password). Otherwise, leave it unchecked. It might be helpful to leave it unchecked if you share this computer with other people.
  5. Enter your  name into the Display Name  box. This is what other people will see when they receive your mail.
  6. Check the  Manually configure server settings or additional server types  box and click  Next .
  7. Select  IMAP  from the  Account Type  drop-down list.
  8. The  Incoming server  name is  imap.onid.oregonstate.edu
  9. Check the This server requires a secure connection (SSL) box.
  10. Confirm  Clear text authentication is selected from the Log on using  drop-down list.
  11. Confirm your ONID username is in the Login ID box.
  12. The  Outgoing mail server  name is  mail.oregonstate.edu
  13. The Outgoing mail server port is 587 .
  14. Check the This server requires a secure connection (SSL)  and My outgoing server requires authentication check.
  15. Click Next.
  16. Click Finish.

Windows Mail▸


Google Mail

  1. Open Windows Mail.
  2. Open the Tools menu and choose Accounts...
  3. Click the Add button and select E-mail Account
  4. Enter your name - this is what other people will see when they receive your e-mail.
  5. Click Next .
  6. Enter your E-mail address.  The format is username@oregonstate.edu. Click Next .
  7. Select IMAP from the "Incoming mail server" drop-down list.
  8. The Incoming mail server name is imap.gmail.com
  9. The Outgoing mail (SMTP) server name is smtp.gmail.com
    Note : If you are off-campus and cannot send e-mail, then you will need to contact your Internet Service Provider (ISP) for the name of their Outgoing (SMTP) Mail Server.
  10. Check the "Outgoing Server Requires Authentication" box.
  11. Click Next .
  12. Enter your ONID email in the E-mail username field and your ONID password in the Password field.
  13. Uncheck the "Remember password" box.
  14. Click Next .
  15. Click Finish .
  16. You will get a pop-up window asking for you ONID credentials. Click Cancel which will take you to the Internet Accounts window.
  17. Select the ONID account under Mail, and click the Properties button.
  18. Click the Advanced tab.
  19. Under  Outgoing Mail Server , check the "This server requires a secure connection (SSL)" box 
  20. Set the  Outgoing  Port Number  to  587 ( or 465 )
  21. Under  Incoming mail (IMAP) , check the "This server requires a secure connection (SSL)" box. 
  22. Verify that the  Incoming   Port Number  is now  993 .
  23. Click OK and Close the Internet Accounts window.
  24. You will see a dialog box asking to refresh your folders. Click Yes and provide your ONID credentials when prompted.

Windows Mail is now configured to check your mail!

Non-Google Mail

  1. Open Windows Mail.
  2. Open the Tools menu and choose Accounts...
  3. Click the Add button and select E-mail Account
  4. Enter your name - this is what other people will see when they receive your e-mail.
  5. Click Next .
  6. Enter your ONID  E-mail address . Click Next .
  7. Select IMAP from the "Incoming mail server" drop-down list.
  8. The Incoming mail server name is imap.onid.oregonstate.edu
  9. The Outgoing mail (SMTP) server name is mail.oregonstate.edu
    Note : If you are off-campus and cannot send e-mail, then you will need to contact your Internet Service Provider (ISP) for the name of their Outgoing (SMTP) Mail Server.
  10. Check the "Outgoing Server Requires Authentication" box.
  11. Click Next .
  12. Enter your ONID username in the E-mail username field and your ONID password in the Password field.
  13. Uncheck the "Remember password" box.
  14. Click Next .
  15. Click Finish .
  16. You will get a pop-up window asking for you ONID credentials. Click Cancel which will take you to the Internet Accounts window.
  17. Select the ONID account under Mail, and click the Properties button.
  18. Click the Advanced tab.
  19. Under Outgoing Mail Server , check the "This server requires a secure connection (SSL)" box 
  20. Set the Outgoing  Port Number  to 587
  21. Under Incoming mail (IMAP) , check the "This server requires a secure connection (SSL)" box. 
  22. Verify that the Incoming   Port Number is now 993 .
  23. Click OK and Close the Internet Accounts window.
  24. You will see a dialog box asking to refresh your folders. Click Yes and provide your ONID credentials when prompted.

Windows Mail is now configured to check your mail!

Configure Windows Mail to use the OSU Online Directory

  1. Open Windows Mail.
  2. Click on the Tools menu and choose Accounts....
  3. Click Add then choose Directory Service
  4. Click Next
  5. Type directory.oregonstate.edu in the Internet Directory (LDAP) server field and click Next .
  6. Select Yes to Do you want to check addresses using this directory service? and click Next .
  7. Select directory.oregonstate.edu , and click the Properties button.
  8. Click on the Advanced tab.
  9. Type o=orst.edu in the Search base field.
  10. Click OK and Close the Internet Accounts window.

While composing a new message, click on the To: button to open the Select Recipients window. Click on the Find... button to open the Find People window. Select directory.oregonstate.edu from the Look in drop-down list. Enter a name or email address, then click the Find Now button to search. Select the correct person and click the To: -> button to add them to your new message.


Thunderbird▸


Google Mail

  1. Open Thunderbird
  2. Select Options  from the drop down menu on the top right, then  Account Settings
  3. Select  Account Actions  in the bottom left of the window, then  Add Mail Account
  4. Enter your name as you'd like it displayed to others
  5. Enter your ONID email address and ONID password
  6. Click  Continue
  7. Thunderbird will automattically scan for ONID account settings, and will most likely print a " failed to find the settings for your email account " message. This is normal.
  8. For the  Incoming  settings:
    • Select  IMAP  from the dropdown menu to the left of " Incoming: "
    • Enter  imap.gmail.com  as the  Server Hostname
    • Set the  Port  to 993
    • Select  SSL/TLS  from the  SSL  drop-down menu
    • Select  Autodetect  from the  Authentication  drop-down menu
  9. For the  Outgoing  settings:
    • Enter  smtp.gmail.com  as the  Server Hostname  (It will look like a drop-down menu, however you can still type in it)
    • Set the  Port  to  587  or  465
    • Select  STARTTLS  from the  SSL  drop-down menu
    • Select  Normal Password  from the  Authentication  drop-down menu
  10. Make sure the  Username  box his your full email (For example, beaverb@oregonstate.edu) 
  11. Click the  Done  button in the lower-right

Thunderbird is now configured to check your mail, and should start downloading messages from your ONID account.

Non-Google Mail

These instructions are only for the legacy (old) webmail client. Most people should use the above ONID Gmail instructions.

    1. Open Thunderbird
    2. Select  Options  from the drop down menu on the top right, then  Account Settings
    3. Select  Account Actions  in the bottom left of the window, then  Add Mail Account
    4. Enter your name as you'd like it displayed to others
    5. Enter your ONID email address (e.g. beaverb@oregonstate.edu) and ONID password
    6. Click  Continue
    7. Thunderbird will automattically scan for ONID account settings, and will most likely print a " failed to find the settings for your email account " message. This is normal.
    8. For the  Incoming  settings:
      • Select  IMAP  from the dropdown menu to the left of " Incoming: "
      • Enter  imap.onid.oregonstate.edu  as the  Server Hostname
      • Set the  Port  to  993
      • Select  SSL/TLS  from the  SSL  drop-down menu
      • Select  Normal Password  from the  Authentication  drop-down menu
    9. For the  Outgoing  settings:
      • Enter  mail.oregonstate.edu  as the  Server Hostname  (It will look like a drop-down menu, however you can still type in it)
      • Set the  Port  to  587
      • Select  STARTTLS  from the  SSL  drop-down menu
      • Select  Normal Password  from the  Authentication  drop-down menu
    10. Make sure the  Username  box has only your username (e.g. "beaverb") and not our full email (e.g. "beaverb@oregonstate.edu")
    11. Click on the picture for a bigger version

  1. Click the  Done  button in the lower-right

Thunderbird is now configured to check your mail, and should start downloading messages from your ONID account.

Configure Thunderbird to use the OSU Online Directory

  1. Open Thunderbird
  2. Click on the  Tools  menu and choose  Options
  3. Click on  Composition  from the top menu
  4. Click on the  Addressing  tab
  5. Click the check box next to  Directory Server  and click on the  Edit Directories...  button
  6. Click the  Add  button
  7. Type  OSU Online Directory  in the  Name  field
  8. Type  directory.oregonstate.edu  in the  Hostname  field
  9. Type  o=orst.edu  in the  Base DN  field
  10. Set the  Port number  to  389
  11. Click  OK  to close the  Directory Server Properties  window
  12. Click  OK  to close the  LDAP Directory Servers  window
  13. Select  OSU Online Directory  from the  Directory Server  drop-down list
  14. Click  OK

To search for an address, click on the Tools menu and choose Address Book (Or click the Address Boook button in the top menu).

Select OSU Online Directory from the list of address books on the left. In the top right search box, enter a name or email address and press enter.

Searches work best when you use only a person's last name, or use the format "lastname, firstname".



Mac OS X▸

Outlook 2011▸


Google Mail

Please note that you must have IMAP enabled before attempting to connect your ONID Gmail to your Outlook application. For more information, please visit the Google FAQ on where to find the IMAP settings.

  1. Open  Outlook 2011
  2. Once open, click the " Outlook " menu, then click " Preferences "
  3. Under the " Personal Settings " area, click on " Accounts "
  4. Click the "+" symbol in the lower left-hand corner, and select the " E-mail... " option 
  5. Fill in your ONID Email Address  in the " User name: " section. The box should then widen out and allow you to fill out additional information, such as your password.Please enter your corresponding ONID password in the password field.
  6. Select " IMAP " from the  Type  dropdown menu
  7. In the  Incoming Server  section, type " imap.gmail.com ".
  8. Check the box next to Use SSL to Connect
  9. In the Outgoing Server section, type " smtp.gmail.com ".
  10. Check the box next to to  Use SSL to Connect  and set the port to " 465 " or " 587 "
  11. Under More Options , change the authentication to use incoming mail settings. 
  12. Click " Add Account " and it will start downloading your mail. If you recieve a login error message asking if you would like to re-enter your password, click  Yes  and type in your ONID password again.

Note : Retrieving your e-mail, calendar appointments and tasks can take some time. The amount of time is dependent on the size of your mailbox and the connection you are using. E.g. - If you have a slower off campus connection, the time to load your mailbox will take longer.

Non-Google Mail

    1. Open Outlook 2011 .
    2. Once open, click the " Outlook " menu, then click " Preferences "
    3.  Under the " Personal Settings " area, click on " Accounts "
    4. Click the " + " symbol in the lower left-hand corner, and select the " E-mail... " option
    5.  Fill in your ONID email address and password . the box should then widen out and allow you to fill out additional information
    6. Fill in your ONID Username  in the " User name: " section
    7. Select " IMAP " from the Type dropdown menu
    8.  In the Incoming Server section, type " imap.onid.oregonstate.edu "
    9.  Check the box next to Use SSL to Connect
    10. In the Outgoing Server section, type " mail.oregonstate.edu "
    11.  Check the box next to to Use SSL to Connect and set the port to 587 Auto Account Setup Menu
    12. Click " Add Account " and it will start downloading your mail. If you recieve a login error message asking if you would like to re-enter your password, click Yes and type in your ONID password again

Note : Retrieving your e-mail, calendar appointments and tasks can take some time. The amount of time is dependent on the size of your mailbox and the connection you are using. E.g. - If you have a slower off campus connection, the time to load your mailbox will take longer.

Configure Outlook 2011 to use the OSU Online Directory 

  1. Open Outlook 2011.
  2. Click th Outlook menu, then click " Preferences... "
  3. Under the " Personal Settings " area, click on " Accounts "
  4. Click the " + " symbol in the lower left-hand corner, and select the " Directory Service... " option
  5. Type directory.oregonstate.edu in the LDAP Server: field.
  6. Click the " Add Account " button
  7. Once the directory service is added, highlight it in the list on the left, then click the Advanced button
  8. In the Search Base section, type o=orst.edu in the field.
  9. Click OK .
  10. Restart Outlook 2011.

To search for people, click on the Contacts Search icon at the top of your Outlook window, or click on the To... button while composing a message. Choose directory.oregonstate.edu from the drop-down list. Type the name of the person you would like to look up in the Search field.

Removing an account from Outlook 2011

  1.  Click on Outlook
  2.  Click on Preferences then Accounts
  3.  Select the account you want to remove
  4.  Click the “-“ symbol in the lower left-hand corner to remove the account

Entourage 2008▸


Google Mail

Please note that you must have IMAP enabled before attempting to connect your ONID Gmail to your Outlook application. For more information, please visit the  Google FAQ  on where to find the IMAP settings.

  1. Open Entourage. If this is the first time opening the program, a Entourage Setup Assistant box may open. Please close this box.
  2. Open the  Tools  menu and choose  Accounts .
  3. Click on  New .
  4. If the Account Setup Assistant window appears, click the Configure Account Manually button.
  5. Select  IMAP  from the Account type drop-down list and click  OK .
  6. Enter an  Account Name  which you will use to identify the account, such as "oregonstate.edu" or "ONID email" (this can be anything you want)
  7. Enter your  Name  the way you want other people to see when they receive your e-mail.
  8. Enter your  E-mail Address.  
  9. Enter your  ONID username  in the Account ID field.
  10. The  IMAP server name  is " imap.gmail.com ".
  11. Click the  Click here for advanced receiving options  button.
  12. Check the  This IMAP service requires a secure connection (SSL)  box and close the window.
  13. The  SMTP server  is " smtp.gmail.com ".
  14. Click the  Click here for advanced sending options  button.
  15. Check the  SMTP service requires secure connection (SSL)  button.
  16. Check the  Override default port  button and type " 465 " or " 587 ".
  17. Check the  SMTP server requires authentication  box.
  18. Check the  Use same settings as receiving mail server  box and close the window.
  19. Click  OK .
  20. Enter your ONID password when prompted.
  21. Close the Accounts window.

Entourage is now configured to check your ONID Gmail!

Non-Google Mail

The following instructions are only for the legacy (old) ONID webmail client.

  1. Open Entourage. If this is the first time opening the program, a Entourage Setup Assistant box may open. Please close this box.
  2. Open the Tools menu and choose Accounts .
  3. Click on New .
  4. If the Account Setup Assistant window appears, click the Configure Account Manually button.
  5. Select IMAP from the Account type drop-down list and click OK .
  6. Enter an Account Name which you will use to identify the account, such as "onid.oregonstate.edu" or "ONID email" (this can be anything you want)
  7. Enter your Name the way you want other people to see when they receive your e-mail.
  8. Enter your E-mail Address
  9. Enter your ONID username in the Account ID field.
  10. The IMAP server name is imap.onid.oregonstate.edu
  11. Click the Click here for advanced receiving options button.
  12. Check the This IMAP service requires a secure connection (SSL) box and close the window.
  13. The SMTP server is mail.oregonstate.edu
  14. Click the Click here for advanced sending options button.
  15. Check the SMTP service requires secure connection (SSL) button.
  16. Check the Override default port button and type 587 .
  17. Check the SMTP server requires authentication box.
  18. Check the Use same settings as receiving mail server box and close the window.
  19. Click OK .
  20. Enter your ONID password when prompted.
  21. Close the Accounts window.

Entourage is now configured to check your ONID webmail!

Configure Entourage to use the OSU Online Directory

  1. Open Entourage .
  2. Click on the Tools menu and choose Accounts .
  3. Click on Directory Service and then click on the New button.
  4. If the Account Setup Assistant window appears, click the Configure Account Manually button.
  5. Type OSU Online Directory in the Account name field.
  6. Type gc.nws.oregonstate.edu in the LDAP Server field.
  7. Check the box that says this server requires logon .
  8. Click the OK button.
  9. Close the Accounts window.

To search for an email address, click on the Address Book icon. Select Directory Services from the left menu, then select OSU Online Directory . In the top right search box, enter a name or email address and press enter. Entourage will also search the directory automatically when you type a name in the To: address when you are composing a new message.

Searches work best when you use only a person's last name, or use the format "lastname, firstname".

Removing an account from Entourage 2008

  1.  Click on Tools, then Accounts
  2. Select the account you want to remove
  3. Click Delete

Mac Mail▸


Google Mail

Please note that you must have IMAP enabled before attempting to connect your ONID Gmail to your Outlook application. For more information, please visit the  Google FAQ  on where to find the IMAP settings.

  1. Open Mac OS X Mail.
  2. The first time you run Mac OS X Mail, it will ask you to set up your mail account. Otherwise, follow these steps:
  3. Open the Mail menu and choose Preferences ...
  4. Click on Accounts on the top menu.
  5. Click the + (plus) button at the bottom left to add a new account.
  6. Enter your name - this is what other people will see when they receive your e-mail.
  7. Enter your E-mail Address. 
  8. Click the Continue button.
  9. Select " IMAP"  from the Account Type  drop-down list.
  10. Type " ONID Gmail " in the Description field.
  11. The Incoming Mail Server name is " imap.gmail.com "
  12. Enter your full ONID address in the User Name field.
  13. Enter your ONID password in the Password field.
  14. Click the Continue button.
  15. Mac OS X Mail will verify the settings. The Outgoing Mail Server window will appear next.
  16. Type " OSU " in the Description field.
  17. The Outgoing Mail Server name is " smtp.gmail.com "
  18. Check the Use Authentication box. Enter your full ONID email and password if they are not already there.
  19. Click the Continue button.
  20. Mac OS X Mail will verify the settings. The Account Summary window will appear next.
  21. Click the Create button.
  22. The settings box will close, and you should be taken back out to the account settings page. Once you are there, click on the Outgoing Mail Server dropdown list, and click Edit SMTP Server List .
  23. Click on the Advanced tab at the bottom half of this settings page
  24. Select the Use Custom Port option and type " 465" or " 587 "
  25. Click OK 
  26. Navigate back to the main accounts page and select Advanced , and verify that the port number is " 993" .
  27. Close all open settings boxes

OS X Mail Client is now configured to check your ONID Gmail!

If Mac OS X Mail is prompting you for a password everytime you wish to check your mail after configuring it, make sure your username is set correctly. To verify that it is listed correctly, please do the following:

  • In the Mac task bar, click Mail , and under Mail - click Prefrences .
  • You should be brought to a new window. In the new window, please press Accounts .
  • Once in the Accounts page, look for the username field. In the username field, make sure it is your full ONID email!

Non-Google Mail

These instructions are only for the legacy (old) webmail client. Most people should use the above ONID Gmail instructions.

    1. Open Mac OS X Mail.
    2. The first time you run Mac OS X Mail, it will ask you to set up your mail account. Otherwise, follow these steps:
    3. Open the Mail menu and choose Preferences ...
    4. Click on Accounts on the top menu.
    5. Click the + (plus) button at the bottom left to add a new account.
    6. Enter your name - this is what other people will see when they receive your e-mail.
    7. Enter your ONID  E-mail Address
    8. Click the Continue button.
    9. Select IMAP from the "Account Type" drop-down list.
    10. Type "ONID email" in the Description field.
    11. The Incoming Mail Server name is imap.onid.oregonstate.edu 
    12. Enter your ONID username in the User Name field. 
    13. Enter your ONID password in the Password field.
    14. Click the Continue button.

Mac Mail Incoming

    1. Mac OS X Mail will verify the settings. The Outgoing Mail Server window will appear next.
    2. Type "OSU" in the Description field.
    3. The Outgoing Mail Server name is mail.oregonstate.edu.
    4. Check the Use Authentication box. Enter your ONID username and password if they are not already there.
    5. Click the Continue button.

Mac mail Outgoing

    1. Mac OS X Mail will verify the settings. The Account Summary window will appear next.
    2. Click the Create button.
    3. The settings box will close, and you should be taken back out to the account settings page. Once you are there, click on the Outgoing Mail Server dropdown list, and click Edit SMTP Server List .

ONID SMTP Settings

    1. Click on the Advanced tab at the bottom half of this settings page
    2. Select the Use Custom Port option and type 587
    3. Click OK

ONID SMTP Settings

  1. Close all open settings boxes

OS X Mail Client is now configured to check your webmail!

Configure Mac Mail to use the OSU Online Directory *For Macs running 10.8 and older*

  1. Open Mac OS X Mail.
  2. Click on the Mail menu and choose Preferences .
  3. Click on Composing on the top menu.
  4. Check the Automatically complete addresses box .
  5. Click the Configure LDAP... button.
  6. Click the + (plus) button.
  7. Type OSU Online Directory in the Name field.
  8. Type d irectory.oregonstate.edu in the Server field.
  9. Type o=orst.edu in the Search Base field.
  10. Click the Save button.
  11. Click the Done button.
  12. Close the Preferences windows.

To search for an email address while composing a new message, type the name of the person you are searching for in the To: field. It will auto complete the address and give you other matches for that name.

Searches work best when you use only a person's last name, or use the format "lastname, firstname".

Configure Mac Mail to use the OSU Online Directory for Macs running 10.9

Unlike previous verisons, this latest Mac operating system does not have the configuration within the Mail app, but instead moved to system preferences.

1. Click the Apple icon in the upper left hand corner of the desktop and choose "System Preferences".

2. Within System Preferences click "Internet Accounts"

3. A new window will open, scroll down and choose "Add Other Account"

4. You will then be prompted to choose an account type. Click "Add an LDAP account" and then choose "Create"

5. Within the new window you'll need to fill in several fields.

  • Description: Directory Search
  • Search base: o=orst.edu
  • Server: directory.oregonstate.edu

6. Click "Create" and you should now have OSU online directory enabled.

Removing an account from Mac Mail

  1.  Click the Mail menu, then click Preferences
  2. Click on the Accounts tab
  3. Select the account you want to remove
  4. Click the “ - “ symbol in the lower left-hand corner to remove an account

Thunderbird▸


Google Mail

  1. Open Thunderbird
  2. Select Options  from the drop down menu on the top right, then  Account Settings
  3. Select  Account Actions  in the bottom left of the window, then  Add Mail Account
  4. Enter your name as you'd like it displayed to others
  5. Enter your ONID email address and ONID password
  6. Click  Continue
  7. Thunderbird will automattically scan for ONID account settings, and will most likely print a " failed to find the settings for your email account " message. This is normal.
  8. For the  Incoming  settings:
    • Select  IMAP  from the dropdown menu to the left of " Incoming: "
    • Enter  imap.gmail.com  as the  Server Hostname
    • Set the  Port  to 993
    • Select  SSL/TLS  from the  SSL  drop-down menu
    • Select  Autodetect  from the  Authentication  drop-down menu
  9. For the  Outgoing  settings:
    • Enter  smtp.gmail.com  as the  Server Hostname  (It will look like a drop-down menu, however you can still type in it)
    • Set the  Port  to  587  or  465
    • Select  STARTTLS  from the  SSL  drop-down menu
    • Select  Normal Password  from the  Authentication  drop-down menu
  10. Make sure the  Username  box his your full email (For example, beaverb@oregonstate.edu) 
  11. Click the  Done  button in the lower-right

Thunderbird is now configured to check your mail, and should start downloading messages from your ONID account.

Non-Google Mail

These instructions are only for the legacy (old) webmail client. Most people should use the above ONID Gmail instructions.

    1. Open Thunderbird
    2. Select  Options  from the drop down menu on the top right, then  Account Settings
    3. Select  Account Actions  in the bottom left of the window, then  Add Mail Account
    4. Enter your name as you'd like it displayed to others
    5. Enter your ONID email address (e.g. beaverb@oregonstate.edu) and ONID password
    6. Click  Continue
    7. Thunderbird will automattically scan for ONID account settings, and will most likely print a " failed to find the settings for your email account " message. This is normal.
    8. For the  Incoming  settings:
      • Select  IMAP  from the dropdown menu to the left of " Incoming: "
      • Enter  imap.onid.oregonstate.edu  as the  Server Hostname
      • Set the  Port  to  993
      • Select  SSL/TLS  from the  SSL  drop-down menu
      • Select  Normal Password  from the  Authentication  drop-down menu
    9. For the  Outgoing  settings:
      • Enter  mail.oregonstate.edu  as the  Server Hostname  (It will look like a drop-down menu, however you can still type in it)
      • Set the  Port  to  587
      • Select  STARTTLS  from the  SSL  drop-down menu
      • Select  Normal Password  from the  Authentication  drop-down menu
    10. Make sure the  Username  box has only your username (e.g. "beaverb") and not our full email (e.g. "beaverb@oregonstate.edu")
    11. Click on the picture for a bigger version

  1. Click the  Done  button in the lower-right

Thunderbird is now configured to check your mail, and should start downloading messages from your ONID account.

Configure Thunderbird to use the OSU Online Directory

  1. Open Thunderbird
  2. Click on the  Tools  menu and choose  Options
  3. Click on  Composition  from the top menu
  4. Click on the  Addressing  tab
  5. Click the check box next to  Directory Server  and click on the  Edit Directories...  button
  6. Click the  Add  button
  7. Type  OSU Online Directory  in the  Name  field
  8. Type  directory.oregonstate.edu  in the  Hostname  field
  9. Type  o=orst.edu  in the  Base DN  field
  10. Set the  Port number  to  389
  11. Click  OK  to close the  Directory Server Properties  window
  12. Click  OK  to close the  LDAP Directory Servers  window
  13. Select  OSU Online Directory  from the  Directory Server  drop-down list
  14. Click  OK

To search for an address, click on the Tools menu and choose Address Book (Or click the Address Boook button in the top menu).

Select OSU Online Directory from the list of address books on the left. In the top right search box, enter a name or email address and press enter.

Searches work best when you use only a person's last name, or use the format "lastname, firstname".



Linus/Unix▸

Evolution▸


Google Mail

These instructions were tested with Evolution versions 2.32 and 3.02. 

  1. Open Evolution.
  2. If this the first time running Evolution, it will walk you through connecting to your email account. Otherwise, open the  Edit  menu and choose  Preferences . Under  Mail Accounts , click the  Add  button.
  3. Click the  Forward  button to begin the setup process.
  4. Enter your  Full name  and  E-mail address  and click the  Forward  button.
  5. Select  IMAP  from the "Server Type" drop-down list.
  6. The  Server Name  is imap.gmail.com
  7. Enter your ONID username in the  Username  field.
  8. Select  TLS encryption  from the "Use secure connection" drop-down list.
  9. Click the  Forward  button.
  10. Uncheck the "Show only subscribed folders" box and click the  Forward  button.
  11. The  SMTP Server  is smtp.gmail.com .
    Note: 
    If you are off-campus and sending mail does not work, you will need to contact your Internet Service Provider (ISP) for the name of their Outgoing (SMTP) Server.
  12. Check the "Server requires authentication" box.
  13. Select  TLS encryption  from the "Use secure connection" drop-down list.
  14. Select  PLAIN  from the "Type" drop-down list.
  15. Enter your ONID username in the Username field.
  16. Click the  Forward  button.
  17. Enter an  Account Name  and click the  Forward  button.
  18. During first time Evolution setup only: Select your time-zone and click the  Forward  button.
  19. Click the  Apply  button to complete the setup process.

Evolution is now configured to check your mail!

Non-Google Mail

These instructions were tested with Evolution versions 2.32 and 3.02. 

  1. Open Evolution.
  2. If this the first time running Evolution, it will walk you through connecting to your email account. Otherwise, open the Edit menu and choose Preferences . Under Mail Accounts , click the Add button.
  3. Click the Forward button to begin the setup process.
  4. Enter your Full name and E-mail address and click the Forward button.
  5. Select IMAP from the "Server Type" drop-down list.
  6. The Server Name is imap.onid.oregonstate.edu 
  7. Enter your ONID username in the Username field.
  8. Select TLS encryption from the "Use secure connection" drop-down list.
  9. Click the Forward button.
  10. Uncheck the "Show only subscribed folders" box and click the Forward button.
  11. The SMTP Server is mail.oregonstate.edu .
    Note:
    If you are off-campus and sending mail does not work, you will need to contact your Internet Service Provider (ISP) for the name of their Outgoing (SMTP) Server.
  12. Check the "Server requires authentication" box.
  13. Select TLS encryption from the "Use secure connection" drop-down list.
  14. Select PLAIN from the "Type" drop-down list.
  15. Enter your ONID username in the Username field.
  16. Click the Forward button.
  17. Enter an Account Name and click the Forward button.
  18. During first time Evolution setup only: Select your time-zone and click the Forward button.
  19. Click the Apply button to complete the setup process.

Evolution is now configured to check your mail!

Configure Evolution to use the OSU Online Directory

These instructions were tested with Evolution versions 2.32 and 3.02.

  1. Open Evolution.
  2. Click on the File menu, choose New, and choose Address Book.
  3. In the New Address Book window, choose On LDAP Servers from the Type drop-down list. The window will expand to show additional options.
  4. Configure the General tab as follows: evolution-general
    1. The Name is OSU Online Directory
    2. Check the box next to Mark as default folder
    3. The Server is directory.oregonstate.edu
    4. The Port is 389
    5. Select No encryption from the Use secure connection drop-down list
  5. Configure the Details tab as follows: evolution-details
    1. The Search base is o=orst.edu
    2. Select Sub from the Search scope drop-down list
  6. Click the OK button to save these settings.

When composing a message, you can search the OSU Online Directory to find email addresses

  1. Click on the To button.
  2. Select OSU Online Directory from the Address Book drop-down list.
  3. Select Any Category from the Category drop-down list.
  4. Type in a name to search for (generally just last name) and press Enter.
  5. Select the name you want from the list of results and click the Add button to add it.
  6. Click the Close button to return to the message composition window. evolution-search

Pine▸


Introduction

Pine was developed by the University of Washington specifically to provide user access to electronic mail without complication. Pine was originally based on ELM but has evolved into a completely different program. Although we describe many of Pine's functions below, Pine is quite easy and natural to use, and is used daily by thousands of users at the University of Washington and elsewhere around the world. You may find that exploring it on your own and reading Pine's built-in help messages is the most enjoyable way to learn its features (and the most comprehensive).

For more help on getting connected to shell.onid.oregonstate.edu, please refer here.

Conventions Used In This Document

Commands you are instructed to type are shown in bold:

cd mail

Keys to press are shown surrounded by angle brackets: <RETURN> or <ALT>

Within Pine, menu function letters preceded by a caret (^) signify a control character. For example, "^G" means <CONTROL><G>, which means press and hold the <CONTROL> key, then press the <G> key and then release both keys.

Connecting To The Shell Server

For more help on getting connected to shell.onid.oregonstate.edu, please refer to: /och_helpdocs/onid/using-onid/shell

Using an SSH program, open a connection to shell.onid.oregonstate.edu . When prompted, enter your ONID username and password to login.

Using Pine

After typing in your correct login and password you will be at the UNIX prompt. To run the Pine program type:

pine

Then press the <RETURN> key and you will enter into the main menu of the Pine mail program:

pine1

Within Pine, each menu function is preceded by its one-letter command, usually shown highlighted in reverse video at the bottom of the screen. For example, entering a <?> will display help information, or entering a <Q> command will cause Pine to exit.

You can press <M> within most screens in Pine in order to return to this Main screen

How To Address Electronic Mail

When people begin using e-mail they often find the addressing system confusing. E-mail addresses are very similar to postal mail addresses. Both postal and e-mail addresses utilize a hierarchical addressing system; the information goes from very specific to very general. Here are some examples of e-mail addresses:

		george@cac.washington.edu
		
coyotew@oregonstate.edu
molly@microsoft.com

A breakdown of an e-mail address is as follows:

		george (user name or ID)
		
@ (this user is located at)
cac (a particular department)
washington (Washington campus network)
edu (education domain on the Internet)

Each element of information is separated by a period. The first element is the most specific. The @ symbol separates the user portion from the machine which holds this account. It is important to note that each part of the address is equally important. If any piece of the address is missing, your message cannot be delivered.

Composing And Sending Mail

To originate a message, choose COMPOSE <C> from the Pine main menu. The following screen will appear:


pine2

First you must enter the email addresses of the recipients of the message. Email addresses must be typed exactly without mistakes or the message will not reach its recipient(s). Undeliverable mail will usually be returned to you, or "bounced" but that is not guaranteed.

The To: line is where you specify the primary recipients of the message (you can specify more than one recipient if you separate the addresses with commas). On the Cc: or "carbon copy" line you can specify additional recipients (if any) who will receive a copy of the message.

The Attchmnt: or attachment line allows you to specify files that can be "attached" to your message, such as a word processing document or spreadsheet.

Entering and Editing Messages

After entering the subject of the message, you may begin to type the body of the message. While typing, Pine will "word wrap" the text; that is, you need not press <RETURN> or <ENTER> at the end of each line. If you make a typographical error, you can (if necessary) position the cursor using the arrow keys and use the <BACKSPACE> or <DELETE> key. You can also use the Cut Line command <CONTROL><K> to delete the entire line on which the cursor is positioned. A complete description of the editing capabilities is displayed by the Get Help command <CONTROL><G>.

Other commands you may find useful when entering a message include a spell checker, To Spell <CONTROL><T>, and a paragraph justifier, Justify <CONTROL><J>. If you wish to read the text of the message in from a file, or perhaps you transferred some data that you'd like to read in and include in the message, use the Read File command <CONTROL><R>.

If you decide you don't want to send your message any time during the editing process, you can either Cancel the message <CONTROL><C>, or Postpone it for later use <CONTROL><O>. If a message is postponed, Pine will ask you if you want to continue your postponed message the next time you compose a message.

When you have completed entering and editing your message, use the Send command <CONTROL><X>. Pine will ask you to confirm that you wish to send the message. If you answer yes, Pine sends the message and displays the main menu. If you answer no, Pine returns you to the editor.

The fact that Pine sends your message without presenting you with an error message does not mean your message was delivered or was addressed correctly. When Pine sends a message, it hands the message over to a mail delivery program that performs the actual transmission of the message. If the mail delivery program cannot deliver the message, it usually returns a copy of the message to you (often called a "bounced message") with a brief explanation as to the cause. Under certain circumstances, it can take several days for a message to be bounced, although in most cases it is returned within a few minutes if there is a problem. If you cannot understand why a particular message has bounced, contact the OSU Computer Helpdesk at 737-3474 or consulting@oregonstate.edu and they will try to determine the cause. By far the most common cause is a faulty address.

Viewing Mail

To view email messages you've received, choose the FOLDER INDEX command <I> from the main menu. A screen similar to the following will appear:




The first line of the screen displays the name of the mail folder you are reading, how many messages are present in the folder, and the number of the current message.

A mail folder is the computer equivalent of a file folder where you store messages. You can sort and separate your mail into different folders by topic or however you choose to organize messages. The folder that Pine reads when it is started is the Inbox folder and is where incoming messages are located.

The current message is the message you are selecting to view, reply to, forward, save, or delete, and is highlighted in reverse video in the index. You can change the current message selection by choosing the Next Msg or the next message command <N> and the Prev Msg or previous message command <P>. You can also use the up-arrow and down-arrow keys to move the selection.

For each message listed in the index, the following information appears:


pine4

Select the message you wish to read as above, then press the <RETURN> or <ENTER> key or choose the View Mail command <V>. The message is then displayed as shown below:


pine5

At this point you can choose to reply to <R>, delete <D> or save <S> this message (see below).

Sending a Reply

If you choose the Reply <R> command, Pine asks whether you wish to include the text of the original message in the reply. Pine tries its best to enter the proper return address in the To: field, but you should verify that the address lines are correct before sending the message.

Deleting a Message

To delete a message, choose the Delete command <D>. If you subsequently change your mind, the message can be "undeleted" any time before you quit from Pine using the Undelete command <U>. The message is not actually deleted from the inbox until you quit from Pine and instruct Pine to "expunge" messages from the inbox when asked. If you delete a message and there are additional messages in the current mail folder, Pine automatically views the next message.

Saving Messages

If you choose to retain a message after viewing it, you should not leave it in your inbox. It is a good idea to save the message in a folder where the name signifies the topic or sender. This makes it convenient to find the message again or download related messages to a personal computer for indefinite storage. After choosing the Save command <S>, Pine will ask for the name of the folder into which to save the message:

		SAVE Msg #1 to folder in <Mail> [saved-messages] :
		
^G Help ^T To Fldrs
^C Cancel Ret Accept

You can choose the default folder, saved-messages, by pressing the <RETURN> or <ENTER> keys or specify any folder name you wish (alphanumeric characters only, no spaces or tabs). If the named folder doesn't exist, Pine will ask you to confirm that you wish to create it. If you choose To Folders <^T>, Pine presents you with a menu of your folder names from which you can select by moving the cursor.

Folders

As was explained above, you can create mail folders and store messages in them. The FOLDER LIST command <L> from the main menu allows you to switch the current folder you are viewing to any of the mail folders that you have created.

You will first see the COLLECTION LIST. Press <RETURN> or <ENTER> to select Mail.


pine6

Next, you will see the FOLDER LIST.


pine7

To view mail in a listed folder, highlight it so that it shows in reverse video by selecting the folder name with the arrow keys, then press <RETURN> or <ENTER> or choose the [View Fldr] command <>>. Pine opens that folder and places you in the mail index.

Address Book

Pine allows you to maintain an address book of recipients to whom you frequently send e-mail. To use it, choose the ADDRESS BOOK command <A> from the main menu. You will then see the ADDRESS BOOK LIST. Choose the personal address book, .addressbook, by pressing <RETURN> or <ENTER>.


pine8

The Personal AddressBook will look something like this:
pine9

For each recipient listed in the address book there are three pieces of information stored:

  1. A short, memorable nickname by which you refer to the recipient. This could be the recipient's first name, initials, login name, etc.
  2. The recipient's full name in English.
  3. The recipient's complete email address.

Use the Add command <@> to add additional entries to the address book.

Printing Messages

There are two alternative ways to obtain a hard copy printout of a message if you have your own printer. One method is to Export <E> the message to a file, transfer the file to your own computer, and then use the local printer and printing method you normally use on your system. (For help transferring files, please contact the OSU Computer Helpdesk at 737-3474 or consulting@oregonstate.edu.)

The other method is to print to the printer connected to your computer, choose "attached-to-ansi" under "Printer attached to IBM PC or compatible, Macintosh."

To print a message while viewing it, simply press the Print command <%>.

Logging Off The Shell Server

When you have finished using Pine, always Quit from Pine <Q> and issue the "logout" command to log you off the server and close the connection.

And Now a Few Words about E-mail Etiquette

  • Be brief. In most cases, try to fit your message into one screen of text.
  • Use blank space between paragraphs or other logical units of text to break it up for easier reading.
  • Use mixed upper and lower case and standard capitalization. Mixed-case text is much easier to read than all lower or all upper case. Even worse, USING UPPER CASE WHEN YOU WRITE IS LIKE SCREAMING WHEN YOU SPEAK!

Most computer terminals do not display underlined or italicized characters, which are commonly used to provide emphasis in handwriting. So, if you want to emphasize something, use all-capital letters for what you REALLY want to emphasize. Other ways to emphasize a word is to put asterisks, or other special characters at the beginning and end of the word or phrase, like *this*, or like _this_ or >even< like that!

Never forget the person to whom you are sending the mail is another human being, with feelings and beliefs that may be very different from yours! This can be easy to forget when you are sitting at a computer terminal, writing a mail message to a person you might never have met in real life.

In face to face conversation, there are many subtle cues provided by body language and intonation that let us know how what we are saying is affecting the other person. These cues are completely absent when using e-mail, so strive to be concise, clear and polite in your own writing and flexible in your interpretation of other people's mail.

Finally, before sending off your e-mail message:

  • Look over what you have written.
  • Make sure you've said everything you needed to say.
  • Make sure you haven't said things you didn't need to say.
  • Make sure you've used correct spelling and grammar: splling eerers end bad grammers madeit harder fer uther peeple to reed what you wrought :)

Using OSU Online Directory

Pine on shell.onid.oregonstate.edu is already configured to use the OSU Online Directory. Follow these steps to use the OSU Online Directory:

  1. Run pine .
  2. Compose a message by pressing C .
  3. Move your cursor to one of the email address fields (To:, Cc:, etc).
  4. Press ^T (To AddrBk).
  5. Highlight OSU Online Directory and press enter .
  6. Type in a string to search for, such as a last name or first name, and press enter . If your search is too generic (for example, you searched for "smith"), Pine will show you the first 200 matches and warn you that the size limit was exceeded.
  7. Highlight the entry you want to use and press enter .
  8. The entry will be placed in the email address field (To:, Cc:, etc).

Generic Mail Settings▸

Gmail▸


Incoming mail - IMAP

  • Hostname:  imap.gmail.com
  • SSL enabled
  • Port (if using TLS, which is recommended):  143
  • Port (if using SSL):  993

If you see an option asking if you want to use  TLS , it is recommended that you choose that option.

Outgoing mail - SMTP

  • Hostname:  smtp.gmail.com
  • TLS enabled
  • Port:  465 or 587
  • Set authentication to  Required

Cyrus/Non-Gmail▸


Incoming mail - IMAP

  • Hostname:  imap.onid.oregonstate.edu
  • SSL enabled
  • Port (if using TLS, which is recommended):  143
  • Port (if using SSL):  993

If you see an option asking if you want to use  TLS , it is recommended that you choose that option.

Outgoing mail - SMTP

  • Hostname:  mail.oregonstate.edu
  • TLS enabled
  • Port:  587
  • Set authentication to  Required

Gmail - Adding Alternate Emails

Adding an email account to Google

 

Login to your Google account through a web browser (access Goggle apps for OSU here)

Open the menu using the gear in the upper right hand cornerGoogle menu

Select Settings

Select Accounts from the top row of menu choices

Click on Add Another Email Address You OwnGoogle add account 2

Type in your desired email account name

Click on Next Step

Select Make Default for the email address you would like to be primaryGoogle add email 3