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Administrative OPERATIONS
MANUAL TRAVEL with OSU CIMRS A completed CIMRS Travel Request form is required for all travel. The SUBMIT button at the top of the form will automatically email the request to the CIMRS Office for approval. Once approved you will be informed via email. Air transportation with OSU funds is arranged through two contracted agencies: Teel's (Travel@travel-planners.com, 800-233-3225) or Azumano/Away Travel (Corvallis.azumano.com, 800-334-2929); web purchase of ticketsby the traveler is allowed only with a written quote from either contracted agency showing a higher cost on flights using their services. Enterprise Car Rental is used for transportation to/from airports and for all local or roundtrip travel. Compact cars only on the contract. CIMRS will not reimburse mileage for use of privately owned vehicles. Insurance is covered in states bordering Oregon; additional insurance should be purchased for rental cars outside the surrounding area. Foreign Travel requires authorization before travel--contact Jessica.Waddell@oregonstate.edu or Melody.Pfister@oregonstate.edu for instructions; travel paid from federal grants must comply with the Fly America Act which requires an American Flag Carrier. Per
diem rates
change frequently; check these websites: You may apply for an OSU "Corporate Card" to keep your travel expenses separate from your personal credit cards. Ask Melody Pfister for assistance. Reimbursements:
See form at link; send to Melody Pfister with receipts. Direct deposit
of reimbursements to your bank account is encouraged. This requires
separate paperwork from your payroll direct deposit--ask Melody
Pfister for assistance. For all travel, email Melody.Pfister@oregonstate.edu with your planned itinerary, purpose of travel, and request for car rental or other needs. PURCHASING Most items can be purchased with the CIMRS credit card, under a $4000/item limit. OSU Bookstore offers software at reduced educational prices (no upgrades, however). Limited petty cash is available from the HMSC Business Office. Purchase orders for items over $4000 are prepared by Debi Furay in the HMSC Business Office. Email Jessica.Waddell@oregonstate.edu with purchase requests. SEAPAY Seapay is compensated at $70/day for continuous time at sea over 12 hours and does not include days in port. A mid-month timesheet must be completed to process payment for Payroll. Forms may be requested from Melody.Pfister@oregonstate.edu. For more details see CIMRS Sea Pay Agreement. LEAVE Vacation and pre-arranged sick leave should be requested in advance on the OSU Request for Leave Form. Send Request forms to Jessica Waddell, CIMRS Administrative Office.
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| Cooperative Institute for Marine Resources
Studies Phone: (541) 867-0181 |
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