Oregon State University

Frequently Asked Questions

OSU Campus

1. Should I Apply?

2. What Is Financial Aid?

3. What Is An "Aid Package"?

4. How Do I Receive Summer Financial Aid?

5. Why Do I Have To Provide Parent Information?

6. What If I Have Circumstances That Do Not Fit The Independent Criteria, But I Cannot Report My Parents' Information?

7. What If My Or My Parents’ Circumstances Have Changed Financially?

8. What Financial Aid Programs Are Available For Graduate Students?

9. How Will The Receipt Of An Outside Scholarship Affect My Financial Aid Package?

10. Am I Allowed To Receive Financial Aid Funds From More Than One Institution At The Same Time?

11. How Do I Accept my Financial Aid?

12. How Do I Report Outside Scholarships?

13. Where Should the Donor Send My Scholarship?

14. Why Hasn't My Financial Aid Paid?

15. Applying for Outside Scholarships

16. Applying for Scholarships at OSU

17. Financial Aid Refunds

18. Helpful Hints

19. Regular Student Employment

20. What if I have additional costs that are not included in the Cost of Attendance?

21. What is SAP?

22. How do I know whether or not I have been selected for not meeting the SAP standards?

23. How often will I be evaluated for SAP?

24. What do I need to do if I receive a SAP warning email notification?

25. If selected as not meeting the SAP standards, what action(s) do I need to take?

26. How will I know if my appeal has been received?

27. How will I know the result of my appeal? 

28. What do I need to do after my appeal is approved? 

29. What do I need to do after my appeal is denied? 

30. Are there deadlines for submitting an appeal? 

31. What happens if I do not appeal?

 

1. Should I Apply?

Any student who may have a financial need for educational expenses should apply for financial aid. Most students are eligible for some sort of financial assistance whether it is gift aid such as grants or self-help aid in the form of student loans and/or college work-study.
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2. What Is Financial Aid?

Financial aid is money provided to help bridge the gap between your own resources and the amount needed to pay the cost of attending college. The primary responsibility for meeting the cost of a college education rests with the student and family to the extent they are able to pay. A formula established by Congress and written in law, takes into account your family income and assets.

When you apply for financial aid at Oregon State University, you are applying for gift aid and self-help programs.

Grants do not have to be repaid and are based on financial need.

Loans are borrowed money that you repay with interest to the lender. Educational loans usually carry a low interest rate and offer a grace period with repayment generally beginning within six months after graduation or when you stop attending school at least half time. Student loans are considered financial aid because of the special interest rates. Most student loans are subsidized by the federal government' and repayment does not begin until after graduation.

Scholarships are awards based on many factors such as academic merit or academic merit and financial need. They do not have to be repaid.

Student Employment enables students to earn money toward their educational expenses while in school by working part time. This can either be a regular employment position or a federally subsidized work-study one.
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3. What Is An "Aid Package"?

When you apply for financial assistance from Oregon State University, you do not apply for a particular type or amount of aid. Aid applicants are automatically considered for all available programs. One or more types of aid are usually awarded in combination to make up a student's financial aid package. Students who receive scholarships from outside agencies or through their departments will have these scholarships included as a part of their total student aid package.
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4. How Do I Receive Summer Financial Aid?

Summer term financial aid is unique from the fall, winter and spring terms.  Summer term begins the aid year for 2013-2014 and requires that the 2013-2014 FAFSA be submitted for eligibility.  If you will be enrolled for the year AND summer term, your Financial Aid will be distributed over 4 terms. Aid for summer term generally is the amount of annual eligibility remaining or not used after fall, winter and spring term awarding.   Some grant and aid programs are not available for summer term.  Students who have been awarded work study for the academic year may begin working during summer term if enrolled half-time or more.  Enrollment levels for summer term remain the same as the fall, winter and spring terms.  More information will be posted on the Financial Aid website during Spring term.

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5.  Why Do I Have To Provide Parent Information?

Parent information is used because the Congress has said that families have primary responsibility for funding a college education. Parent information is not necessary if you are independent. Even if your parents do not support you, pay for your living expenses, bills, etc, you are still required to supply their information on your application if you are considered a dependent student by federal definition. To check your dependency status, please utilize the Dependency Worksheet, available on the FAFSA website under determining dependency status. 
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6. What If I Have Circumstances That Do Not Fit The Independent Criteria, But I Cannot Report My Parents' Information?

The Oregon State University Office of Financial Aid and Scholarships may be able to use professional judgment in deciding to override the dependency status on your FAFSA. You will be required to document your specific extenuating circumstances.

 Examples of extenuating circumstance include but are not limited to:

  • You and you parents are in separate countries and you have been granted refugee status by the Immigration Service
  • A legal restraining order has been issued to your parent(s) due to abusive behavior or other family disturbances
  • You have been abandoned and are dependent upon yourself or foster parents for support

Any of these circumstances can be considered, but do not automatically allow you to be independent. All circumstances must be documented.

In cases where you do not qualify as an independent student, but you do not receive parental support, you should contact an advisor in the OSU Office of Financial Aid and Scholarships to discuss your alternatives.
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7. What If My Or My Parents’ Circumstances Have Changed Financially?

If you or your family has experienced a loss of employment, change in marital status, or other extraordinary circumstance since you completed the FAFSA, you may appeal to have your situation reviewed by our office. If approved, your aid eligibility and financial need may be recalculated, based on the new information. For additional information, please review the Special Conditions Appeal or contact our office for guidance.
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8. What Financial Aid Programs Are Available For Graduate Students?

Oregon State University administers the aid programs provided by the federal government to assist with a graduate education. Graduate students are eligible for loans and work-study.

o Federal Work-Study Program
o Federal Perkins Loan
o William D. Ford Federal Direct Student Loan Program

Graduate students are also encouraged to contact the Graduate School or their major departments for information on additional funding sources such as scholarships, fellowships, or assistantships.

 

9. How Will The Receipt Of An Outside Scholarship Affect My Financial Aid Package?
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Many students from Oregon State receive scholarships and grants from outside organizations. The receipt of any scholarship or grant not listed on the award notification must be reported to the Office of Financial Aid and Scholarships in writing as soon as the student is notified of the award. Please indicate the name of the award and the amount of the award. Additional resources may reduce your overall financial aid package.
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10. Am I Allowed To Receive Financial Aid Funds From More Than One Institution At The Same Time?

No. If you are enrolled at more than one college or university at the same time, you may receive financial aid from one of the institutions, not both. Contact our office for more information.
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11. How Do I Accept my Financial Aid?

To view/accept/decline your Financial Aid Award through Student Online Services , please complete the following steps:

  • Log in
  • Financial Aid
  • My Award Information
  • Award by Aid Year
  • Select the Year
  • Far right tab, Accept Award Offer
  • Make your decisions about the aid that you want
  • Click Submit when done

If you make a mistake while accepting your award, do not worry, we can fix it for you! Just visit the Financial Aid Forms page & submit a copy of the Student Loan Revision Request form so we can make the necessary adjustments for you. 

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12. How Do I Report Outside Scholarships?

Many students from Oregon State receive scholarships and grants from outside organizations. The receipt of any scholarship or grant not listed on the award notification must be reported to the Office of Financial Aid and Scholarships in writing as soon as you are notified of the award. Please indicate the full name and the amount of the award.

Please submit the form titled Reporting Additional Sources of Assistance on the Financial Aid forms page for the corresponding year you will be receiving the funds and submit it to the Financial Aid Office for processing. 

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13. Where Should the Donor Send My Scholarship?

Outside Scholarship checks should be mailed to Student Accounts at the following address: Student Accounts, Oregon State University, PO Box 1086, Corvallis OR 97339.

If you have not already submitted notification to the Financial Aid Office regarding your outside scholarships, please submit the Reporting Additional Sources of Assistance form located on the Financial Aid Website. Please review your scholarship paument status through student online services as funds will be credited to you student billing account when received.

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14. Why Hasn't My Financial Aid Paid?

There are several ways in which your aid may be delayed.  Here are the most common reasons:

  • You may be required to complete Entrance Counseling and sign a Master Promissory Note (MPN) for your Ford Direct Loans. You would have been notified of these requirements via an email to your ONID email account.
  • Dropping classes (below 12 for undergraduates, 9 for graduates). All students are assumed to be full-time unless they notify Financial Aid in writing that they will be less. If you are not enrolled at full-time and have not notified us, your aid will not disburse. 
  • Registering late for classes.
  • Having unsatisfied requirements with your financial aid file that you have not completed.

You are responsible for managing your Financial Aid experience, so be sure to check Online Services frequently and review any emails you receive from us as they may include requests for additional information or action.  Call, email, or stop by if you have any questions, we are here to help you!

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15. Applying for Outside Scholarships

Application deadlines for scholarships offered outside Oregon State University are on-going.  You can find more information about some outside scholarships on the Scholarships webpage on the financial aid website.

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16. Applying for Scholarships at OSU

When applying for admission to OSU, you will have the opportunity to apply for institutional scholarships.  These include the Presidential Scholarship, Provost Scholarship, Diversity Achievement Award, Tuition Grant Scholarship, and International Provost Scholarship.  You can learn more about these awards here on the Financial Aid website under the OSU Scholarships section.

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17. Financial Aid Refunds

Refunds will be processed daily during the first two weeks of the term.  Depending on how you have your account set up, you may receive a refund check in the mail, or by direct deposit.  To learn more read the Financial Aid Refund Policy.  Please visit the Business Affairs website for more information. 

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18. Helpful Hints

  • Apply as soon after Jan. 1 as possible to meet OSU's priority deadline (before March 1). This will give you the best chance of receiving the strongest financial aid package from limited funds. Check with other schools for their deadlines.
  • If you have not done your taxes, you may estimate tax information on the FAFSA using your final pay stub for the year, or your previous year's taxes if your financial situation is similar. You will be able to correct this information at a later time with the updated information.
  • For faster processing of your FAFSA online, apply for a PIN for yourself or, if you are a dependent, your parent may apply at www.pin.ed.gov.
  • Please write your name and OSU Student ID number on all forms submitted to the Office of Financial Aid and Scholarships and always retain copies of all forms for your records.
  • Make copies of your taxes and W2 forms in case the Office of Financial Aid and Scholarships requests these documents.
  • Read your Student Aid Report/Information Acknowledgment for accuracy and for important messages regarding your financial aid eligibility.
  • Check out other FAFSA hints online. 

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19. Regular Student Employment

Not all student jobs on campus require that the student has been awarded work-study funds. There are regular student jobs on campus and also jobs available in the Corvallis community.

1. Beaver Jobnet is one source of information about regular student job openings, both on and off campus. Other frequently used sources of information are the classified section of the Corvallis Gazette-Times newspaper and signs at the employers place of business.

2. Go to http://oregonstate.edu/career and click on the Beaver Job Net logo on the right hand side.

3. Create your own personal account following the instructions on the screen (Contact Career Services if you have questions on the set-up).

4. On the middle of the screen you will see a “One-Click Searches” box. Or on the top right of the screen you will see a "More Searches" box.

5. Select Student On Campus Jobs or Student Off Campus Jobs from the list.

6. Click on job title for more details about the job. Application or contact instructions will appear in each job listing in the “Description” box.

7. Ignore the Restriction at the bottom of the job posting and apply directly to the employer by the method they specify in the job description box.

Check The Job Listings! New Jobs Could Be Posted At Any Time!

Never done a job search before?

Career Services offers resources for students looking for jobs online and in their office in Room B008 in the lower level of the Kerr Administration Building.

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20. What if I have additional costs that are not included in the Cost of Attendance?

If you have additional costs that are not included in your original Cost of Attendance estimate, you can request to have them added to your total budget if they fit certain criteria requirements.  You can learn more about this option by viewing the Cost of Attendance Revision Request form.

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21. What is SAP?

Satisfactory Academic Progress (SAP) is a federally required evaluation of a student’s progress towards completion of their degree. The evaluation includes the following three components:

  1. Students are required to maintain a minimum cumulative OSU GPA of 2.0 for undergraduates (3.0 for graduates, or as specified by your program). 
  2. Successfully complete at least 67% of their attempted coursework. 
  3. Complete their degree within 150% of the published time frame for undergraduates.  If your degree requires 180 credit hours, you must complete it within 270 credit hours including F & W grades. 

Students that withdraw from all classes or do not complete at least one (1) credit satisfactorily for two terms in an academic year will be considered to have not met SAP and will be required to file a written appeal.  Students that were suspended by the university and have been reinstated are also required to file a written appeal. 

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22. How do I know whether or not I have been selected for not meeting the SAP standards?

A notification will be sent to your ONID email account notifying you if you have been selected as not meeting the minimum SAP standards. 

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23. How often will I be evaluated for SAP?

Students are evaluated at the end of each term (effective July 1, 2011) to determine whether or not they meet the SAP standards. Evaluation begins once grades have been posted to transcripts and continues weekly for the remainder of the upcoming academic year for students submitting their first FAFSA.   Should you feel that your progress now brings you above the minimum standards, please request a reevaluation from our office.

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24. What do I need to do if I receive a SAP warning email notification?

At the end of every term we will evaluate your progress.  The first term in which you do not meet SAP performance criteria you will receive a warning and aid will pay for the next term (unless you failed to complete at least one (1) credit satisfactorily for two terms or if you have exceeded the maximum time frame).   This notification is a warning only, but should cause you to reevaluate your current academic performance and seek assistance through your academic advisor and other campus resources.   Carefully review the SAP standards and your coursework for the next term to determine what plan of action may be needed to improve your GPA, course completion rate, or to graduate within the 150% standard.  Do not hesitate to use the many resources available to you on campus, including the Academic Success Center http://success.oregonstate.edu/ and OSU Counseling Services http://oregonstate.edu/counsel/.

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25. If selected as not meeting the SAP standards, what action(s) do I need to take?

The next step is to complete an appeal and submit it to our office. Please make sure that you are using the form(s) for the aid year in which you were selected and include all necessary information. An incomplete appeal can delay review and subsequently delay the availability of financial aid awards.

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26. How will I know if my appeal has been received?

Once received by our office, your appeal should be coded and appear in your Requirements on Student Online Services. Please allow 10-15 business days once you have turned in a complete appeal in order to receive a decision.

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27. How will I know the result of my appeal? 

Once review of an appeal is complete, you will be notified of the decision at your ONID email account.

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28. What do I need to do after my appeal is approved? 

If your appeal is approved, please check Student Online Services for the Overall Status of your Financial Aid to see if you have any unsatisfied student requirements for this aid year. 

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29. What do I need to do after my appeal is denied? 

If your appeal is denied, you are ineligible to receive financial aid until you have reestablished your eligibility. You should refer to your denial letter for additional information and explanation. If your appeal was denied due to pace of completion rate or GPA issues, you may reestablish eligibility by taking classes and paying for them on your own in order to bring your GPA or completion rate up to  the SAP  standard (see question on “What is SAP?” ).

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30. Are there deadlines for submitting an appeal? 

Appeals should be submitted before the end of week six of the current term.  Appeals received after week six may not be reviewed before the next term of attendance; therefore, we recommend submitting a complete appeal as soon as possible.

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31. What happens if I do not appeal?

For those that do not wish to submit an appeal, financial aid will not be awarded until eligibility has been reestablished. The only way to do this without submitting an appeal is to bring your GPA and/or pace of completion rate to the minimum standards of a 2.0 OSU GPA as an undergraduate or 3.0 as a graduate and at least a 67% pace.  Student that have exceeded their maximum time frame or that completed zero (0) credits in two (2) terms or were previously suspended, must file an appeal.   

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