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Bylaws

 

Oregon State University

Parking Committee

Office of the Vice President for Finance and Administration

Bylaws

Approved by the Parking Committee June 20, 2005

 

ARTICLE I: NAME

The name of this organization shall be the Parking Committee of Oregon State University.

ARTICLE II: PURPOSE

The purpose of the Parking Committee is to act as an advisory committee responsible for the review of parking issues on campus, reporting to the Vice President for Finance and Administration.

ARTICLE III: DUTIES AND RESPONSIBILITIES

The Parking Committee shall make recommendations on issues related to campus parking including, but not limited to:

  1. Review and comment on the five-year plan for parking needs, including new construction, maintenance of existing lots, lot lighting, transit agreements, and alternative programs;
  2. Review existing fee structures (e.g., permit and violations) to determine if these fees provide Parking Services the ability to achieve full cost recovery of its operation;
  3. Review existing parking facilities for vehicles and bicycles on campus to determine future needs for additional parking, and make recommendations for site locations;
  4. Review transit agreements and make recommendations as to continuation, costs and possible routes;
  5. Review parking rules and policies annually, and provide recommendations and reasons for changes;
  6. Review existing lot designation (faculty/staff and student/visitor) and recommend changes as needed.  Make recommendations for designation of newly constructed parking facilities;
  7. Make recommendations for alternatives that would reduce the traffic flow and parking needs on campus, and how such programs could be implemented in regard to costs;

 

The Parking Committee shall make recommendations to the Vice President of Finance and Administration to approve, approve with conditions, or deny a proposal. 

ARTICLE IV: MEMBERSHIP

Section 1-Faculty and Staff Members:  The Vice President of Finance and Administration shall appoint Committee members. 

Section 2-Resident Hall Members:  The Resident Hall Association shall recommend a student representative from the resident halls.  This recommendation shall be forwarded to the Associated Students of Oregon State University (ASOSU) Executive Director of Committees for confirmation. 

Section 3-Student Members: The ASOSU Executive Director of Committees shall recommend student members. This recommendation shall be forwarded to the Vice President of Finance and Administration. 

Section 4-Ex-Officio Members:  The Vice President of Finance and Administration shall appoint ex-officio members upon recommendation from the Parking Committee.  The ex-officio member shall be non-voting.  The ex-officio member shall assist the members of the Parking Committee with the review of technical, procedural, and implementation aspects of potential policies, programs, or proposals for the design and construction of new parking facilities.  

Section 5–Parking Committee Chairperson: The Vice President of Finance and Administration shall appoint the Parking Committee Chairperson.  The Chairperson shall facilitate the meetings and act as a liaison between the Vice President of Finance and Administration and the Parking Committee.  The Chairperson shall not have voting authority unless the vote is intended to break a tie.

Section 6-Number of Members: The Parking Committee shall consist of at least 10 but no more than 12 voting members.  The committee members shall serve a two-year (2) term.  For purposes of continuity, the appointments are staggered so half of the committee terms expire each year. 

The Vice President of Finance and Administration shall consider all new appointments and re-appointments to the committee.  There is no limit to the number of terms an individual may serve on the committee.

Section 7-Representation:  The Parking Committee shall include broad representation from departments and organizations from across campus. This representation may include, but not be limited to a tenured teaching professor, emeritus professor, classified and unclassified staff, students, and community members from adjacent neighborhoods. 

Section 8 – Participation:  Members are expected to attend all scheduled Parking Committee meetings.  A proxy member may be utilized in the event the committee member is unable to attend.  It is the committee member’s responsibility to apprise the proxy member of the bylaws and any agenda items. 

Students unable to attend during the summer months are encouraged to send a proxy.  If the student is unable to find a proxy, they may contact ASOSU and solicit assistance in filling their vacancy during the summer months.

Section 9-Resignation:  Upon the resignation of any member of the Parking Committee, a new member shall be appointed pursuant to terms of this Article.  The newly appointed Parking Committee member shall complete the term of the resigned position.

ARTICLE V: MEETING GUIDELINES

Section 1-Quorum: A quorum must be present to conduct a meeting.  A quorum of the Parking Committee is the physical presence of at least two-thirds of the voting members.

Section 2-Visitors’ Proposition: At the beginning of each meeting, ten (10) minutes will be allowed for visitors to address the committee.  Such public address will be related to the current agenda.  Propositions not related to an agenda item shall be tabled and addressed as new business at the following committee meeting.  

Section 3-Orders of the Day and Reports: The members of the Parking Committee may discuss an order of the day (an item on the agenda) or introduce an order of the day, or report by means of general consent or by a making a motion and having said motion seconded by another member.

Section 4-Motions: Any voting member of the committee may make a motion or second a motion.  Once a motion is made and seconded, the Chairperson shall read the motion back for clarification and call for debate, discussion or vote.

Section 5-Amending Motions: A voting member of the Parking Committee may make a motion to amend a main motion.  A vote to amend a motion shall not be considered an adoption of the motion to which the amendment applies or obligate a member in a particular way to the motion to which the amendment applies.

Section 6-Renewal of a Motion: A disposed motion may not be renewed (a motion that is disposed and introduced to the committee again in substantially the same form will be considered a renewed motion) in the same session (a session is considered to be one year) except through a motion to reconsider the vote. 

Section 7-Improper Motions: A motion is considered improper when it is in conflict with these bylaws or charge of this committee. 

ARTICLE VI: MEETING TYPES

Section 1-Routine Meetings:  The members of the Parking Committee shall meet on a once a month basis.  All decisions or votes related to parking fees, changes in policies will be conducted in view of the public. A meeting will be held each month of the year unless a meeting is cancelled by a majority vote of voting members of the Committee.  As appropriate, a meeting time and location will be adjusted to accommodate particular needs or circumstances of the members of the committee by a two-thirds majority vote.

Section 2-Public Sessions:  The meetings of the Parking Committee shall be open to the public, but not considered a public hearing in which public testimony is heard or accepted. 

Section 3-Non-Public Sessions: The members of the Parking Committee may hold a meeting that is not considered or conducted as a public session through a two-thirds majority vote. 

Section 4-Public Hearings:  The members of the Parking Committee may choose to hold a public hearing during which they accept public testimony on a particular order or report or to revise State Regulations.  The location, time and agenda of the public hearing shall be announced at least 30 days prior to the scheduled meeting date.

Section 5-Special Meetings:  A minimum of one-third of the members of the Parking Committee may choose to request a special meeting (a special meeting is a meeting that is held at a different time than routine meetings).  Such a request for a special meeting shall be submitted to the Parking Committee Chairperson.  Upon receipt of the request the Chairperson shall schedule the meeting.  The Chairperson shall provide the members of the Parking Committee with notice of a special meeting.  Such notice shall include the purpose, time and location of the meeting.  Notice shall be provided no less than one week before the scheduled date of the special meeting.  A quorum is required to hold a special meeting.

ARTICLE VII: SUBCOMMITTEES

Section 1-Formation of Subcommittees: The members of the Parking Committee may create a subcommittee to address, research, or discuss a particular order through a two-thirds majority vote.  All recommendations from the subcommittee will be reviewed by the members of the Parking Committee and adopted or approved as appropriate.

Section 2-Subcommittee Work: The work completed by the subcommittee or recommendation made by the subcommittee will not be considered to represent the opinion of the Committee until such time as the Parking Committee adopts or approves such work.  Subcommittee members will not share work or recommendations with non-committee members until such time as the full Parking Committee has adopted such work or recommendations.

ARTICLE VIII: CONDUCT AND RESPONSIBILITIES OF MEMBERS

Section 1-Behavior:  All active members of the Parking Committee (voting and ex-officio) shall conduct themselves in a professional and respectful manner during meetings.

Section 2-Representation:  All active members of the Parking Committee shall represent themselves as ambassadors to the Parking Committee and shall conduct themselves in a manner consistent with these bylaws. 

Section 3-Confidentiality:  At times it is possible that the matters discussed are incomplete and therefore considered confidential.  Such matters may include but not be limited to adjusting parking fees, changes in policies, or internal disputes among members of the Parking Committee.  Matters identified as confidential will not be shared with non-committee members. 

Section 4-Breeching Confidentiality:  The members of a Parking Committee, by two-thirds majority vote, can recommend the dismissal or resignation of a member of the Parking Committee that breeched the terms of confidentiality.

ARTICLE IX: ANNUAL REPORT

Section 1 – Annual Report: The Chairperson, with input from committee members, shall complete an annual report that describes the activities and accomplishments from the previous year, a summary of recommendations forwarded to the Vice President of Finance and Administration, and potential work program for the upcoming year.  Such a report shall be reviewed during the first routine meeting of the year. Committee members shall review such a report no later than December.
ARTICLE X: MINUTES

Section 1-Minutes Recording:  The Vice President of Finance and Administration shall work with Facilities Services to designate an employee to record the minutes from each meeting.  

Section 2-Approving Minutes: The minutes of a meeting will be approved either through general consent or by a vote of the members of the Parking Committee. 

Section 3-Positng of Minutes:  Once approved, meeting minutes shall be posted on the Parking Committee website, within two (2) weeks of approval.

ARTICLE XI: BYLAWS

Section 1-Adopting Rules and Bylaws:  The Parking Committee has the authority to adopt revisions to these bylaws or add rules to be included into the bylaws.  Such revisions or additions shall be completed on an annual basis.  The revised bylaws will be submitted to the Vice President of Finance and Administration for final approval. The Parking Committee, on an as needed basis, shall review these bylaws, any changes shall be put to vote and approved by majority vote.