Property Management Policy & Procedure Manual
Section 800: Equipment Disposal
To manage the disposal of capital and other equipment through donations and to ensure compliance with state and university requirements.
The State of Oregon Department of Administrative Services policy on disposition of surplus property requires that equipment no longer needed by an agency must be made available to other agencies in the following order:
- OSU departments, then
- other state agencies and political subdivisions, then
- non-profit organizations with a current 501-C status.
Equipment not utilized by these agencies or organizations will be disposed of through public sales.
Departments may donate excess, unused, or unneeded equipment to the qualified non-profit organization upon obtaining approval from Property Management. OSU requires a copy of the 501-C status each time a non-profit organization receives a donation or purchases an item from the Surplus Office. All donations MUST BE PROCESSED through Surplus Property, which is responsible for documenting the donations for audit purposes.
Departments will not show favoritism to any particular organization. If a department appears to be directing supplies/equipment to any one organization on a regular basis Property Management may intervene and take corrective actions.
Online version of the Surplus Property Pickup Request (SPR) worksheet.
Downloadable Surplus Property Pickup Request (SPR) worksheet (pdf format).