Oregon State University

803: Trade-In of Equipment

Property Management Policy & Procedure Manual
Section 800: Equipment Disposal
Effective: 07/01/1996
Revised: 09/10/2007

Purpose

To define a procedure for the trade-in of university capital equipment.

Policy

Departments are permitted to trade-in state owned property upon obtaining approval from Property Management.  

Trade-in values that are substantially less than the market value of the equipment are prohibited.

Procedure

Reporting Stolen Equipment

Responsible Party Action
Department
  1. Contact Property Management (541-737-7350) to obtain approval to trade-in state owned property.
Property Management
  1. Review asset records and determines if item is eligible for trade-in.
  2. If eligible, grant verbal authorization to department.
  3. If not eligible, department is not granted authorization for disposal of equipment via trade-in.
Department
  1. Complete a Property Disposition Request (PDR) form available at the Inventory Control website.
  2. Submit PDR with Purchasing Requisition (see PRO 209: Acquisition-Trade) and quote form the vendor.
Property Management
  1. Remove traded asset from inventory as new asset is being added to inventory.

Cross Reference

See PRO 209: Acquisition-Trade.

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