Oregon State University

403: Summer Session Appointment

Payroll Policy and Procedure Manual
Section 400: Payment of Unclassified Employees
Effective: 01/01/2001
Revised: 03/23/2011

  • 403 Summer Session Appointment
  • 403-01 Payment Process
  • 403-02 Pay and Labor Distribution Authorization Forms
  • 403-03 Pay Methods
  • 403-04 Social Security Exemption
  • 403-05 Accounting for Labor Charges

 

Definition

Summer Session Appointment

A teaching appointment for summer session.  Includes appointments for nine-month OSU faculty members and other OUS institution faculty members; Graduate Teaching Assistants appointed as instructors; and new faculty appointments. 

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Procedure

403 Summer Session Appointment

403-01 Payment Process

After logging in on the Oregon State Central Administrative Resources (OSCAR) website, click on "Online Tasks" - "Hire Employee" - "Summer" and complete the appropriate online task.  

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403-02  Job and Labor Distribution Forms

403-02a  Job Form

  • The Job Form is used to authorize pay for initial appointments, report changes of appointment %, and to report changes in contract length during the fiscal year.
  • To obtain this form, log onto the Oregon State Central Administrative Resources (OSCAR) website, click on "Online Tasks" - "Hire Employee" - "Summer" and complete the appropriate online task.
  • Job forms should be routed to OHR.

403-02b Labor Distribution Form

  • The Labor Distribution Form is used to report changes to prior, current, or future distributions.
  • To obtain this form, log onto OSCAR, click on "Online Tasks" - "Payroll Changes" scroll to "Miscellaneous" - "Labor Distribution form" (excel format).
  • Labor Distribution forms should be forwarded to OHR for new hires and sent directly to the Payroll Office for changes of labor distributions.

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403-03 Pay Methods - Default / Hourly Pay

403-03a  Default Pay

  • Default Pay is used for all monthly salaried academic appointments (UV e-class)
  • Pay is issued for the period from the first of the month through the end of the month.

403-03b Hourly Pay

  • Hourly Pay is used for all hourly salaried academic appointments (UW e-class)
  • Pay is issued for the period from the 16th of the prior month through the 15th of the current month.
  • Pay is entered in PYAHOUR during time entry each month.  Refer to the Payroll Calendar for specific dates.
  • Refer to Unclassified/Faculty Earn Codes for the correct Earn Codes and Account Codes to use.

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403-04  Social Security Exemption

All academic employees are subject to Social Security and Medicare withholding unless they qualify for a non-resident alien exemption.

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403-05  Accounting for Labor Charges

Labor is charged to specific indexes and account codes.  Use of activity codes is the choice of the department.

403-05a  Index

  • Must be an open index owned by the employing department.
  • Must remain open through the last day of the month payment is issued to the employee.

403-05b  Account Code

Refer to Unclassified/Faculty Earn Codes for account code information.

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Additional Information

See PAY-Ex1: Unclassified Appointment Information Matrix.

Contact Info

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