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Manual Revision Record (MRR)
Procurement and Contract Services Manual
Section: Manual Revision Record
Effective: 04/27/2005
2012
| Date | Policy | Summary of Change |
|---|---|---|
| 4/16 | 401-007 Non-Negotiable Public Contracts | removed section |
2011
| Date | Policy | Summary of Change |
|---|---|---|
| 12/21/2012 | Updated content throughout entire section | |
| 10/04/2011 | 001: Introduction | Removed 1st paragraph |
| 09/23/2011 | 000: Introductory Material | 8/5/11 Updated some introduction and definitions. Removed some definitions that aren't utilized in the Policies and Procedures Manual. Removed some exhibits from 002 and added Exhibit "NOTICE OF POTENTIAL OR REAL CONFLICT OF INTEREST" and "COMMODITY LEASE INTAKE FORM". Removed 004 Frequently Asked Questions. UPDATE- 09/23/11 Added definition for Trade Services |
| 08/05/2011 | 100: Purchasing and Contract Ethics | Section 101-002 Contracting with Current and Past OSU Employees previously under development was added under new title "Purchasing from or Contracting with OSU Employees, Relatives of OSU Employees or Member of the OSU Employee's Household. 101-003 OSU Employee Honorarium Guideline updated. Added a Notice of Potential or Real Conflict of Interest form. 101-006 Personal Purchases using OSU Contracts updated. 102-004 Endorsement added. 103-001 Authority to Purchase changed to Authority to Purchase or Enter into Contracts and moved to 103-002. 103-001 now Ethics Statement for Employees in the Procurement Process - new policy and procedure per OAR and new process facilitated through OUS. Subsequent titles moved down and renumbered. 104-001 Declaration of Conflict or Potential Conflict of Interest updated. 104-003 Conflict of Interest Violations Pertaining to Use of Federal Funds added |
2010
2008
| Date | Policy | Summary of Change |
|---|---|---|
| 10/17/2008 |
PaCS 303 |
Updated link to Microsoft Work-AT-Home Distribution Procedures. |
| 2/01/2008 |
PaCS 302-02 |
Corrected dollar level under "Guidelines for Procurements." |
2007
| Date | Policy | Summary of Change |
|---|---|---|
| 4/19/2007 |
PaCS 200 |
This section has been removed from the PaCS. Policy and Procedures manual as it is now under the administration of the Office of Sponsored Programs. (Please see their manual for guidance.) |
| 2/28/2007 | PaCS 101-04 OSU Internal Controls Policy |
Changed language from "Purchasing Authority Guidelines and Purchasing Authorization" to "Departmental Purchasing Guidelines" in the Departmental Expenditure Authorization section, and made minor textual edits. |
2006
| Date | Policy | Summary of Change |
|---|---|---|
| 11/09/2006 | PaCS 101-04 OSU Internal Controls Policy |
Updated compliance guidelines for department authorization designations. |
| 9/13/2006 | PaCS 403 Personal Service Invoice (PSI) vs. Personal/Professional Services Contract (PPSC) |
Changed "FY" in the first bullets under Policy to "calendar year." |
| 7/17/2006 | PaCS 101-02 Department of Justice (DOJ) and Other Reviews and Thresholds |
Added or updated the information in the first two bullet points in the POLICY section under "For Construction Processes" pertaining to "$25,000 - formal construction process threshold" and $50,000 - Bureau of Labor & Industries (BOLI) threshold per project (not per contract). |
| PaCS 304-02 Oregon Bureau of Labor and Industries (BOLI) Prevailing Wage Law (PWR) |
Updated the APPLICABILITY section. | |
| PaCS 304-04 Bidding Process |
Updated the DEFINITION section and the POLICY section for contracts for projects using a non-standard (RFP, Design/Build or CM/GC) procurement process. | |
| PaCS 304-012 Timelines |
Revised what types of contracts need to be sent to the Department of Justice for legal sufficiency review in PROCEDURE section under "A". | |
| PaCS 304-14 BOLI / Prevailing Wage Rate Payment Bonds |
Integrated information into 304-02: Oregon Bureau of Labor and Industries (BOLI) Prevailing Wage Law (PWR) and Payment Bonds. | |
| 5/01/2006 | PaCS 101-03 Signature Authority |
Updated the list of personnel who have signature authority. |
2005
| Date | Policy | Summary of Change |
|---|---|---|
| 12/22/2005 | PaCS 301 Preferred Purchasing and Payment Methods for Small Dollar Purchases (Procurements Under $5,000) |
Added information that prohibits personnel from using purchasing methods for the sole purpose of obtaining personal rewards (e.g. airline mileage on personal credit cards, rebate programs including personal Costco accounts and other credit cards, etc.). |
| 6/30/2005 | PaCS 302-06 Procurements not Requiring a Purchase Order (PO) |
Added additional commodities and services to the list of items not requiring a purchase order (PO) in the policy section. |
| PaCS 304-14 BOLI / Prevailing Wage Rate Payment Bonds |
Added policy to PaCS manual. | |
| 4/27/2005 | All PaCS policies and procedures | Combined Purchasing Manual & Contracts Handbook to create the PaCS Manual. Updated all policies and procedures and reformatted contents to comply with the PPMM Program. |