Procurement and Contract Services Policy & Procedures Manual
Section 500: Construction
Effective: 7/01/2010
Revised: 3/19/2013

An amendment to a consulting contract for additional services that is reasonably related to the scope of Work under the original contract, including extra work or other change in the original scope of work that increases the original contract price or length of time, may be made with the consultant without using a competitive process provided that the amendment does not materially alter such a Contract.

A change order to a construction contract for additional services or materials that is reasonably related to the scope of Work under the original contract, including extra work, field orders or other change in the original Specifications that increases the original contract price or length of time, may be made with the contractor without using a competitive process provided that the change order does not materially alter such a Contract.

Upon determination by the OSU project manager that an adjustment to the contract is required, the project manager shall obtain from the contractor or consultant a description of the specific services to be added or deleted, along with back-up for any changes in price due to an increase or decrease of services or materials and provide that information to PaCS. 

Procedure

Upon PaCS’ review of the documents provided to ensure changes are in compliance with contract terms and conditions, PaCS will prepare the appropriate change order or contract amendment, obtain any necessary reviews or approvals (legal , etc.), and present the document to the contractor or consultant for signature.