Procurement and Contract Services Policy & Procedures Manual
Section 500: Construction
Effective: 7/01/2010
Revised: 3/19/2013

506-01: Communication During the Competitive Process

To ensure fairness and provide consistent information to all potential bidders, all communication between OSU staff and potential bidders during a procurement process must be channeled through the individual PaCS staff member managing the procurement.

Procedure

All questions from potential bidders are to be directed to the PaCS staff member managing the procurement, who will then contact the Facilities Services or department project manager to obtain the requested information.  The PaCS staff member will then issue a formal addendum to all potential bidders.  Should OSU project management staff or the design consultant for the project become aware of information that potential bidders should take into consideration in the development of their bid, the PaCS staff member managing the procurement should be notified of the issue, and a formal addendum prepared for issuance to all potential bidders.