Procurement and Contract Services Policy & Procedures Manual
Section 500: Construction
Effective: 7/01/2010
Revised: 3/14/2013

Authorization to proceed with solicitation or execution of a contract to a consulting or construction firm must come in writing from Facilities Services or authorized departmental project and/or construction manager.  After authorization has been received by Facilities Services all submissions for construction or consultant solicitations or contracts shall be submitted to the Construction Contracts Supervisor in PaCS.

PROCEDURE:

a)    Design requests: Facilities Services or authorized departmental project manager or construction manager must send an email to the Construction Contracts Supervisor, including the following:

1. Name of OSU project manager
2. Index or Facilities Services work request number
3. Description of project, estimated project budget, and authorization for expenditure of funds for design
4. Design proposal containing the following:
   • Name, address, phone and email for design firm’s project manager
   • Description of project and services to be provided
   • Not-to-exceed fee for services and separate reimbursable expenses
   • List of personnel to be assigned to the project.

b)    Construction requests: Facilities Services or authorized departmental project manager or construction manager must send an email to the Construction Contracts Supervisor, including the following:

1. Name of OSU project & construction managers
2. Index or Facilities Services work request number
3. Description of project, construction estimate, and authorization for expenditure of funds for construction
4. Desired method of procurement
5. Hard copies of drawings, one-sided set of specifications and review comment responses from the design consultant, if applicable.