Oregon State University

2013 Revisions

December

Date Section Summary of Changes
3
413-01: NRAs Services and Travel updated link for International Visitor Data Sheet.
3 413-03: NRAs Scholarships and Fellowships updated link for Certificate of Residency
17 003-23: Large Payment Authorization uploaded new document
19 408-01: Procurement Cards fixed page formatting
19 410-06: Memberships and Dues Updated text under Bullet #4
19 514: Education & General (E&G) and Statewide Public Service (SWPS) Budgeted Operations Moved content from section 1403-02.
19 1403-02: Vacant
This section is now vacant and content is under FIS 514
30 514: Education & General (E&G) and Statewide Public Service (SWPS) Budgeted Operations Updated link for OAR 580-040-0010

November

Date Section Summary of Changes
13 Ex003-25: Non-resident Alien - Form Descriptions updated text for PPSC to "Non-resident aliens must complete a PSC if he/she will receive a payment for services at any dollar level."

October

Date Section Summary of Changes
15 Ex003-24: Inviting & Paying a Non-Resident Alien for Academic Activities Added new exhibit
15 Ex003-25: Non-resident Alien - Form Descriptions Added new exhibit
15 Ex003-26: Department and Employee Directory - non-resident Alien Activities Added new exhibit
15 Ex003-27: Payments That Can Be Issued to Foreign Nationals Added new exhibit
15 Ex003-28: Paying Wages to a Non-resident Alein Added new exhibit
15 Ex003-16: Proposal for Use of e-Signature Added new exhibit
15 413: Non-Resident Aliens (NRA) Added new section
15 413-01: NRAs Services and Travel Added new section
15 413-02: NRAs Payroll – University Employment Added new section
15 413-03: NRAs Scholarships and Fellowships Added new section
15 413-04: NRAs Foreign Business Payments Added new section
15 410-27: Gift Cards or Certificates updated
15 508-01: Payment of Audit Disallowance updated
15 511: e-Signature updated
15 1402: Vacant now vacant
15 1403-13: Vacant now vacant
15 1402-17: Vacant now vacant

September

Date Section Summary of Changes
27 FIS Ex003-02: Vacant
Removed content for Mileage Chart for Cities Outside Oregon
27 411-02: Ground Transportation Removed link/text to FIS Ex003-02 Mileage Chart for Cities Outside Oregon

August

Date Section Summary of Changes
15
410-22: Licenses and Occupational Fees
general update
15
505: How to Determine Fund, Account, Budget Balances general update
15 502: Lease Reporting general update
15 410-03: Donations, and Contributions, and Sponsorships general update
15 1104: Rule Codes updated content under 1PBA
15 410-05: Hosting Groups and Official Guests general update
15 410-01: Alcohalic Beverages removed the sentence "Alcoholic beverages are not reimbursable when official guests are hosted at an employee’s home."
15 410-06: Memberships and Dues general update
15 408-01: Procurement Cards general update

July

Date Section Summary of Changes
1
1401 & 1401-04: Vacant Both sections are now vacant
1
1402-07: Vacant Now vacant
1 1402-11: Vacant
Now vacant.
1 411-07: Travel Reimbursements Updated link for eSignature
1 406-04: Signatures Updated link for eSignature
23 1403-03: Designated Operations Updated account codes under Covering fiscal year-end deficits heading
23 1403-04: Service Center Operations
Updated account codes under Deficit and Termination of Service Center Status headers
23 409-03: When to use Training account codes

Removed  "and 39x16 Travel account codes" from the first sentence and remove the last sentence.

23 411: Travel

change 39445 to 39117 Non-Empl Travel - Domestic

23 410-29: Meals on One Day Trip (no overnight stay)

Changed use 39446 In-State Group Travel, 39546 Out-of-State Group Travel to 39119 Group Travel-Domestic

23 Ex003-13: Account Code Restrictions
Removed the line for 39492 speaker trvl-no IC
23 409-01: Account Code Restrictions by Fund Type Cchanged 3xxxx – Travel and Subcontracts to 3xxxx Subcontracts and remove 39492 speaker travel – only allowed on grants
25 002: Definitions Updated the account code on Passport Expense from 24999 to “24560 VISA/Passport Processing Fees”.
26 1107: Journal Vouchers Updated text under Processing Rules

June

Date Section Summary of Changes
5 415-04: Reimbursements Updated information under Receipt Requirements
5 415-05: Procedures Updated information under Prior to the Move
5 411-09: Non-Reimbursable Expenses Added to the list of expenses not normally reimbursed
6 411-01: Air Transportation General updates to the entire section.
13 1108: Approval Routing General updates to the entire section.

May

Date Section Summary of Changes
9
1104: Rule Codes
Added lines 1BTE through 1PBA
9
1402-09:Vacant
Content moved to 410-22. This section now vacant
9 410-22: Licenses and Occupational Fees created new section from 1402-09
9 407-02: Petty Cash Created new section from 1402-10
9 1402-10: Vacant Moved content to 407-02. This section is now vacant
9 407-01: Cash Out
Created new section from 1402-02
9 1402-02: Vacant Moved content to 407-01. This section is now vacant
9 403: Graduate Assistant Employed by Non-Academic Unit Created new section from 1402-14
9 1402-14: Vacant Moved content to 403. This section is now vacant
9 510: Facilities and Administrative Rate Created new section from 900
9 900: Transfers Moved content to 510. Changed this section name to Transfers
9 901: Transfer of Funds Created new section from 413
9 413: Vacant Moved content to 901. This section is now vacant
9 902: Transfer Account Codes Created new section from 1107-07
9 1107-07: Vacant Moved content to 902. This section is now vacant
9 1102: How to Request Banner Chart of Accounts (FOAPAL) Elements Updated content
9 410-08: Employee Recognition Combined with content from 1402-13
9 1402-13: Vacant
Moved content to 410-08. This section is now vacant
9 410-09: Graduation Event Expenses Updated content
9 410-11: Fellowships, Scholarships, and Student Payments Combined with content from 1402-16 and 1402-06
9 1402-16: Vacant
Moved content to 410-11. This section is now vacant
9 1402-06: Vacant Moved content to 410-11. This section is now vacant
9 507-01: Payments to Vendors or Contractors, Employee Awards and Gifts added bullet for "departmental graduation events" under Payments to vendors... heading
9 410-27: Gift Cards or Certificates Updated content
16 1403-13: e-Signature
Updated link for e-Authentication Risk and Requirements Assessment (eRA) Tool
17 407: Personal Reimbursements Updated link for 407-01: Cash Out
30 408-01: Procurement Cards Updated entire section
30; 1402-12: Vacant Section was previously "1402-12: OSU Purchasing Card and Student Group/Team Travel Card" is now vacant

April

Date Section Summary of Changes
4 1200: Records Retention Requirements fixed broken links
22 411-07: Travel Reimbursements Updated link for eSiganture Policy

March

Date Section Summary of Changes
5 102-05: Gift, Grant, and Contract Income updated numbering throughout the page
15 407-07: Departmental Advances (Non-Travel) updated 2nd paragraph
19 002: Definitions Added entry for Non-Refundable Course Fee
21 504: OSU Assessments removed "See FIS 1401-05: Gift Fees."
15 410-30: Communications: Internet Services and Other Mobile Devices Added content from 1402-03 and revised
15 410-33: Communications Allowance Added content from 1402-15 and revised
15 1402-03: Vacant moved content to 410-30 and made Vacant
15 1402-15: Vacant
moved content to 410-33 and made Vacant

February

Date Section Summary of Changes
15 407-08: Travel Advances changed "or" to "and" at the end of the 3rd bullet point
19 410-22: Vacant
Prepaid Phone Cards - Network Services no longer issues these cards
19 410-15 Vacant Telecommuting policy is moving to OHR
19

406-13 Vendor Maintenance

created new section
19

406-14: One-time Vendor Refunds 

created new section
  403: Vacant

Vendor Payments - Setting Up New Vendors -- is now vacant

January

Date Section Summary of Changes
2 1403-04: Service Center Operations updated text under Reporting to OUS Controller’s Division
10

002 Definitions
410-05, 07, 29, and 32
411-03, 06, 07, 08, and 09
415-04
1106
1402-02, 12, 16, and 17

added link for per diem
10 1107-07: Transfer Account Codes updated entire section
10 Ex003-21: Tranfer Account Code Usage by Fund Type II  
22 706: Research Equipment Reserves Removed reference to FIS 1404-01 and added a link to BUC
22 102-05: Gift, Grant, and Contract Income updated entire section
22 1401-05 Gift Fees Now vacant
22 104: e-Commerce Moved 1401-06 to 104 and updated content
22 302: Students - Current A/R Account updated entire section
22 1401-04: Student Account Refund Now vacant
22 411-01: Air Transportation updated entire section
29 003-24: Memo of Understanding – Air Fare Purchase Now vacant

Contact Info

Site Maintained by: Office of Human Resources
Oregon State University, Corvallis, OR 97331
Contact us with your comments, questions and feedback
Copyright © 2009 Oregon State University | Disclaimer
Copyright ©  2014 Oregon State University
Disclaimer