Oregon State University

2010 Revisions

Fiscal Operations Manual
Section: Manual Revision Record
Effective: 09/18/2003

January | February | March | April | May | June | July | August | September | October | November | December

December 22

Policy

Summary of Changes

1101 FOAPAL Elements General Revisions from Fall 2007 Review
1102 How to Establish a New Index  
1104 Rule Codes  
1106 Invoices title change on 1106-06
1107 Journal Vouchers 1107-02 deleted/vacant, 1107-08 is new
1108 Approval Routing 1108-02 deleted/vacant
1109 Special Approvals  
1110 Document Status  
1111 Document Approval History  
1405-01 is now vacant
1200 Records Retention Requirements  
1403-03 Designated Operations  
1403-04 Service Center Operations  

December 9

Policy

Summary of Changes

413 Transfer of Funds General Revisions from Fall 2007 Review
414 Revolving Funds  
504 OSU Assessments  
507-04 OSU Foundation Procedures for an OSU Reimbursement Request  
512 Use of Foreign Banks  
801 Fiscal Year End Processes  
Ex003-22 Business Center – JV Rule Code Matrix Created new exhibit
1104 Rule Codes Added a link to FIS-Ex003-22 Business Center – JV Rule Code Matrix
1107 Journal Voucher Added a link to FIS-Ex003-22 Business Center – JV Rule Code Matrix

December 1

Policy

Summary of Changes

410-23 Testing Incentives General Revisions from Fall 2007 Review
1402-15 Communications Allowance  
410-15 Telecommuting  
1402-03 Communications: Internet Services and Other Mobile Devices  

November 24

Policy

Summary of Changes

FIS 410-05 Housting Groups and Officiql Guests General Revisions from Fall 2007 Review
FIS 410-07 Refreshements or Meals for Unit Functions  
FIS 410-08 Retirement Receptions  
FIS 1402-02 Cash Out  
FIS 1402-13 Employee Recognition  
FIS 407 Employee Reimbursement  
FIS 1402-12 OSU Purchasing Card and Student Group/Team Travel Card  

November 18

Policy

Summary of Changes

FIS 410-02 Cell Phone Charges General Revisions from Fall 2007 Review

November 11

Policy

Summary of Changes

FIS 405: Purchase Orders and Encumbrances General Revisions from Fall 2007 Review
FIS 410-25: Payments for Services  
FIS 1402-07: Gift Certificates  
FIS 406: Vendor Invoice Processing Updates links
FIS 402-05: Early Retirement Liability  
FIS 408: Centralized Processing of Expenditures Combining FIS and TRA manuals
FIS 406: Vendor Invoicing Processing  
FIS 412: 1099 Reporting  
FIS 1402-10: Petty Cash  
FIS 1402-16: Fellowships, Scholarships, and Student Payments  
FIS 1402-17: Payments to Non-Resident Aliens  
FIS 002: Definitions  

November 1

Policy

Summary of Changes

FIS 1401-02 Sales of Goods and Services General Revisions from Fall 2007 Review
FIS 204 Internal Reimbursements General Revisions from Fall 2007 Review
FIS 206 Surplus Sales General Revisions from Fall 2007 Review
FIS 103 Other Revenue General Revisions from Fall 2007 Review
FIS 407-07 Travel Reimbursements New section added
FIS 407-08 Personal Reimbursements New section added
FIS 407 407-01 -- changed section heading
407-03-- changed section heading
05-06 -- made vacant

October 21

Policy

Summary of Changes

FIS 102 Non-student income General Revisions from Fall 2007 Review

October 12

Policy

Summary of Changes

FIS 401 Payroll General Revisions from Fall 2007 Review
FIS 410-04 flower Purchases General Revisions from Fall 2007 Review
FIS410-20 Payment of Fines General Revisions from Fall 2007 Review
FIS410-29 Meals on One Day Trip General Revisions from Fall 2007 Review
FIS 410-32 Participant Support Costs General Revisions from Fall 2007 Review
FIS 509-02 Deposits from ARF General Revisions from Fall 2007 Review

September 14

Policy

Summary of Changes

FIS 1402-12 OSU Purchasing Card and Student Group General Revisions from Fall 2007 Review
FIS 002 Definitions General Revisions from Fall 2007 Review

September 7

Policy

Summary of Change

FIS 403 Vendor Payments General Revisions from Fall 2007 Review
FIS 1402-02
Cash Out
Updated link for Gift Certificates poining to FIS 1402-07
FIS 1402-04 Determining if Worker is Employee or Independent Contractor General Revisions from Fall 2007 Review
FIS 1402-07 Gift Certificates General Revisions from Fall 2007 Review
FIS 1402-08 Personal Reimbursement for Web Purchases General Revisions from Fall 2007 Review
FIS 1402-09 Payment of Licenses and Occupupational Fees General Revisions from Fall 2007 Review
FIS 1402-10 Petty Cash General Revisions from Fall 2007 Review
FIS 1403-02 Education & General and SWP General Revisions from Fall 2007 Review
FIS 1403-05 Auxiliary Enerprises Bolded heading Auxiliaries are the only units that may charge internally for ‘rental of buildings or land’
FIS 1404-01 Building Use Credits General Revisions from Fall 2007 Review
FIS 1403-04 Service Center Oerations General Revisions from Fall 2007 Review
FIS 1405-02 Program Codes added 11990 - Instruction and Departmental Research

September 2

Policy

Summary of Change

FIS 1000 General Ledger Account Codes General Revisions from Fall 2007 Review
FIS 1101 FOAPAL Elements General Revisions from Fall 2007 Review
FIS 1102 How to Establish a New Index Linked FOAPAL request form
FIS 1103 Document Codes General Revisions from Fall 2007 Review
FIS 1105 Purchase Orders General Revisions from Fall 2007 Review
FIS 1106 Invoices General Revisions from Fall 2007 Review
FIS 1107 Journal Vouchers General Revisions from Fall 2007 Review
FIS 1401-02 Sales of Goods and Services General Revisions from Fall 2007 Review
FIS 1401-04 Student Account Refund General Revisions from Fall 2007 Review
FIS 1401-05 Gift Fees General Revisions from Fall 2007 Review

August 26

Policy

Summary of Change

FIS 607 Depreciation General Revisions from Fall 2007 Review
FIS 603-03 How are Plant Funds Established General Revisions from Fall 2007 Review
FIS 603 Establishing Construction Plant Funds General Revisions from Fall 2007 Review
FIS 513 Accounting for Agency Funds General Revisions from Fall 2007 Review
FIS 512 Use of Foreign Banks General Revisions from Fall 2007 Review
FIS 505 How to Determine Fund, Account, Budget Balances General Revisions from Fall 2007 Review
FIS 503 DAS Assessments General Revisions from Fall 2007 Review
FIS 502 Lease Reporting General Revisions from Fall 2007 Review
FIS 406 Vendor Invoice Processing General Revisions from Fall 2007 Review
FIS 405 Purchase Orders and Encumbrances General Revisions from Fall 2007 Review
FIS 404 Arranging for ACH Payments General Revisions from Fall 2007 Review
FIS 900 Facilities and Administration Rate Calculation General Revisions from Fall 2007 Review

January 13

Policy

Summary of Change

FIS 1108 Banner Processes General minor revisions

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