Oregon State University

2008 Revisions

Fiscal Operations Manual
Section: Manual Revision Record
Effective: 09/18/2003

December 18

Policy

Summary of Change

FIS 1402-15
Communications Allowance

Updated significant areas of the policy and procedures section to reflect current technology and associated costs.

FIS 1402-03
Communications: Internet Services and Other Mobile Devices

Updated significant areas of the policy and procedures section to reflect current technology.

December 2

Policy

Summary of Change

FIS 407-01
Travel Reimbursements

Updated first paragraph and link to the Travel Reimbursement Request Form.

FIS 404
Arranging for Automated Clearing House (ACH) Payments

Updated verbiage to policy and link to Direct Deposit Authorization form.

FIS 410-05
Hosting Groups and Official Guests

Added sentence to last paragraph referring to students groups on one day or overnight trips.

November 4

Policy

Summary of Change

FIS 410-31
Utilities for Short Term Field Crew Housing

Updated account code for Building Rental to 24151.

FIS Ex003-17
External Receipts Account Code Guidance

Added new exhibit.

FIS 102-01
Deposit Slips, Timing, Account Codes

Added verbiage and link to FIS Ex-003-17.

FIS 1401-01
Deposits

Added verbiage and link to FIS Ex-003-17 under additional information.

FIS 003
List of Exhibits

Added new exhibit, FIS Ex-003-17 External Receipts Account Code Guidance.

October 31

Policy

Summary of Change

FIS 1402-13
Employee Recognition
Updated policy.

October 27

Policy

Summary of Change

FIS 1401-01
Deposits
Added link to FASOM 01.21C under policy. Updated ORS 279.261(1) to ORS 293.265 and linked to page. Updated link to Cash Handling Handbook. Added FIS 1401-06: e-Commerce Policy link to additional references.

October 24

Policy

Summary of Change

FIS 1402-16
Fellowships, Scholarships, and Student Payments

Updated exceptions to this policy must be approved by Director of Financial Aid and not Director of Business Affairs.

October 22

Policy

Summary of Change

FIS 1402-15
Communications Allowance

Updated all amounts rounded up to the nearest $5, effective January 1, 2009.

October 20

Policy

Summary of Change

FIS 1403-16
Fellowships, Scholarships, and Student Payments

Created new policy.

October 14

Policy

Summary of Change

FIS 1403-13
Proposal for Use of e-Signature

Created new policy.

FIS Ex003-16
Proposal for Use of e-Signature

Created new exhibit.

FIS Ex003-15
e-Signature Authentication Assurance Levels

Created new exhibit.

FIS 1402-12
OSU Purchasing Card and Student Group/Team Travel Card

Updated title and policy.

October 13

Policy

Summary of Change

FIS Ex003-14
e-Commerce Incident Report

Created new exhibit.

FIS 1401-16
e-Commerce

Created new policy.

October 8

Policy

Summary of Change

FIS 1402-15
Communications Allowance

Updated link to Cost Analysis, Business Affairs, Oregon State University.

August 13

Policy

Summary of Change

FIS 509
Relationship Between OSU and the Agricultural Research Foundation

Added new policies.

July 11

Policy

Summary of Change

FIS 801-09
Journal Vouchers

Updated rule code from 3YEC to 3JV1.

May 14

Policy

Summary of Change

FIS 801-14
Balance Sheet Analysis

Updated rule code from 3YEC to 3JV1.

May 9

Policy

Summary of Change

FIS 1402-12
OSU Purchasing Card

Updated entire policy and procedure.

FIS 102-10
Cash Handling on Behalf of a Third Party

Added new policy.

FIS 102-11
Contracting with a Third Party for University Business

Added new policy.

April 30

Policy

Summary of Change

FIS 1401-06
Guidelines for Release of Student Records

Removed additional information section.

April 16

Policy

Summary of Change

FIS 410-05
Hosting Groups and Official Guests

Took out (non-employees) from title. Revised entire policy.

FIS 410-07
Hosting Groups and Official Guests

Revised title and entire policy.

FIS 410-29
Meals on One Day Trip (no overnight stay)

Revised entire policy.

April 7

Policy

Summary of Change

FIS 1402-12
OSU Purchasing Card

Updated entire policy and procedure.

February 4

Policy

Summary of Change

FIS 408-01
Procurement Cards

Added reference to Fiscal Policy Manual 70.100 Purchasing - Procurement.

FIS 402-02
Encumbrances for Payroll and OPE (Fringe Benefits)
Updated link to employee classes.
FIS 401-06
Vacation and Sick Leave Accrual

Updated link to HRS Section 1500.

January 23

Policy

Summary of Change

FIS 102-09
Attendee-Paid Funds for Recognition Event

Added new policy called Attendee-Paid Funds for Recognition Event.

January 22

Policy

Summary of Change

FIS 1108
Approval Routing

Added additional information link, FIS 1405-01 Delegation of Invoice Final Approval to Departments.

FIS 1405-01
Delegation of Invoice Final Approval to Departments
Added additional information link, FIS 1108 Approval Routing.

January 15

Policy

Summary of Change

FIS 1107-03
E & G funds Internal Reimbursement -- 79xxx Account Codes

Added policy number and link to Recharge Policy.

FIS 1405-01
Delegation of Invoice Final Approval to Departments

Added new policy.

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