Oregon State University

415-01: House Hunting

Fiscal Operations Manual
Section 415: Relocation and Moving
Effective: 02/01/1982
Revised: 0625/2012

House hunting expenses are those incurred by the employee in the process of finding a temporary or permanent home in the new work location.

See Reimbursements for rates and receipt requirements.  All house hunting expenses are taxable to the employee.

Allowable house hunting expenses include:

  • House Hunting Transportation Between New and Old Location
    • Airfare – up to two round trips (two round trips for one individual or one round trip for two individuals)
      OR
    • Private vehicle mileage – reimbursed at the rate per mile, up to two round trips
      OR
    • Rental vehicle – cost of rental vehicle plus fuel, up to two round trips
  • House Hunting Transportation in Vicinity of New Location:
    • Private vehicle mileage – reimbursed at the rate per mile, up to 200 miles in the vicinity of new location
      OR
    • Rental vehicle – cost of rental vehicle plus fuel
  • Meals and Lodging: reimbursed at a rate up to OUS per diem, up to a total of ten days of meal and lodging expenses for the employee and any household members. Total is combined with moving trips – for example, the employee takes four(4) days for house hunting, they will have six(6) days left to claim for moving.
  • Salary while House hunting: up to ten days, if house hunting occurs after start date (total is combined with moving)
  • Miscellaneous Travel Costs:
    • Transportation to/from the airport
    • Baggage fees

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