Oregon State University

411-09 Non-Reimbursable Expenses

Fiscal Operations Manual
Section 411: Travel
Effective: 02/01/1982
Revised: 05/05/2013

Permitted reimbursements are based on the Oregon University System's Policy, which indicates that universities are to follow applicable state statutes, regulations and administrative rules.   The State of Oregon Travel Regulations contains the permitted reimbursement amounts relating to mileage, lodging, and meal/incidental expenses. Expenses are not normally reimbursed unless specifically identified as reimbursable.  A person incurring a non-reimbursable expense is personally accountable for the expense. 

The following are some expenses not normally reimbursed:

  • Home-to-office travel
  • Deviations from the most direct and usually traveled route
  • Expenses incurred because the employee is accompanied by family member
  • Travel expenses associated with personal travel (i.e. personal travel insurance)
  • The cost of alcoholic beverages
  • Meal expenses above the per diem rates
  • Lodging expenses above the per diem rates
  • Tips/gratuity
  • Interest on personal credit cards
  • Mileage reimbursement on rented vehicles
  • GPS navigation units on rental vehicles

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