Fiscal Operations Manual
Section 400: Expenditures
Effective: 07/01/2001
Revised: 04/15/2013

The state, county or city requires licenses, certificates or permits for some occupations. Examples include the plumber’s certificate of competency, journeyman electrician’s license, and apprentice electrician’s permit. Such instruments are issued to individuals to confirm their qualification and authorization to work in their craft.

OUS employees are responsible for obtaining required occupational licenses, certificates or permits; for keeping them current; and for paying any fees or charges. It is not proper for a department to pay for an employee’s credentials or to reimburse the employee for obtaining them. Other professional licenses and permits that are the responsibility of the employee include:

• CPA license,
• Legal license,
• Pharmacy license,
• Physician’s license,
• Food Handler’s Permit

Department’s may pay the cost of the following licenses when required by ORS 634.006 through 634.146 for employees to perform their duties:

1. Public applicator and public trainee licenses for employees whose duties include applying pesticides
2. Pesticide consultant licenses for employees who provide technical advice, supervision, aid or recommendations on the use of pesticides

Pesticide applicator and public trainee licenses are valid only while working for the institution to apply pesticides on property owned or under the control of OUS. Private or other public property might be construed to be under the control of OUS when pesticides are applied as part of a research project. Pesticide consultant licenses may be used by employees for consulting duties related to their employment only; licenses may not be used for private consulting.

In addition, many certificates required for employees in the maintenance trades are not occupational licenses in the same vein as those for electricians and plumbers. These include site licenses for OSU as an electrical contractor, an elevator contractor, restricted energy and HVAC electrical. They are for the work at hand, and do not belong to the employee. Other licenses include:

1. Certified Arborist Licenses
2. Limited Maintenance Electrical Licenses
3. Asbestos Abatement and Supervisor Licenses
4. Confined space entry / supervisor certification
5. Back flow protection device testing certification
6. Pool operator’s certification
7. Universal certification of refrigeration mechanics
8. Notary Public license, if the license is critical to the operation of the unit

If the department pays the fees for the licenses or certifications listed above, the license or certification will be in the University’s name, University’s address, and will expire when the employee leaves employment of the University.

Process/approval for exceptions?