408-01 Procurement Cards
Fiscal Operations Manual
Section 400: Expenditures
The Oregon University System contracts with a bank to provide the Purchasing (procurement) card and the Corporate (Travel and Entertainment) card programs.
The procurement card is a quick and convenient way for units to obtain many of the items needed for day-to-day operations. However, their usage requires management and oversight.
OSU VISA Departmental Purchasing cards should never be used for OSU travel or entertainment expenses. This includes the reservation of conference lodging and rental cars. The only time lodging can be paid with the purchasing card is when the conference/seminar registration includes lodging (registration, room and tax paid in one transaction to a conference center). If a card number is needed to reserve conference/seminar lodging or rental cars, the traveler’s OSU Corporate card number should be used.
Corporate Travel Cards are issued to eligible employees to pay for reimbursable travel expenses incurred while on official university business, including lodging, meals, car rentals, and other miscellaneous travel and entertainment-related expenses. The employee should not allow another person to use the Corporate Travel Card for any purpose. All cardholders should understand their financial responsibility because they are solely liable for charges to the account and the full amount of the employee’s statement is due on billing. A Corporate Travel Card is valid only while the individual is an employee of Oregon State University. Upon retirement or termination, the employee should notify Business Affairs so the Corporate Travel Card can be deactivated.
Reference: OUS Fical Policy Manual 70.100 Purchasing - Procurement.