Fiscal Operations Manual
Section 400: Expenditures
Effective: 01/01/2003
Revised: 11/11/2010

The signature represents the payment is an appropriate allowable expense within the current budgetary authority.  Do not use signature stamps. If you have the authority, sign your own name and print your name under the signature.  Signature stamps are not accepted in lieu of an original signature.  Do not sign other people names; this is forgery.   Remember the separation of duties still applies.  Original signatures are required on reimbursement requests for both the claimant and the department approver. A properly authenticated eSignature meets the threshold of an original signature. See the eSignature Policy located under Business Center Resources-Policies-Cashier’s Office for further guidelines.

The person signing the document must be able to answer questions concerning the document, if additional information is required.