Oregon State University

001: Introduction

Fiscal Operations Manual
Section 000: Introductory Material
Effective: 01/01/2003
Revised: 07/01/2007

The Fiscal Operations Policies and Procedures Manual (FIS) provides the user with policies and procedures applicable to accounting-related transactions at the University. The FIS policies and procedures apply to all university departments. The Grant, Contract & Gift Accounting (GCG) Policies & Procedures Manual or Procurement and Contract Services (PaCS) Policy & Procedure Manual, however, may specify different procedures if required by a grant or contract, or if more appropriate.

Additional service information and departmental procedures may also be found on the Business Affairs web site. Corrections, changes, or suggestions for the manual should be communicated to the FIS Manual Coordinator via email or phone: 541-737-5422.

In the event of an inconsistency or conflict, applicable law and Board of Higher Education policies supersede University policies and university policies supersede college, department or lower unit bylaws, policies, or guidelines.

The University reserves the right to add, amend, or revoke any of the contained rules, policies, regulations, and instructions or incorporate additional ones, with or without notice, as circumstances or the good of the university community may require.

FIS Manual Overview

The Office of Business Affairs is the central coordinating unit for Oregon State University financial transactions. The University operates under a broad spectrum of policies, regulations, and laws mandated by the Oregon University System (OUS), as well as by local, state, and federal governments. This Fiscal Operations Policy & Procedure Manual (FIS) is the official university reference for these rules as they apply to operating units. The length and breadth of this manual is a testimony to the volume and complexity of the financial transactions conducted on a daily basis at OSU. The Fiscal Operations P & P Manual is an effort to codify, in one location, policies and process guidelines for implementing these policies for the vast majority of financial transactions.

Structure of the FIS Manual

Please review the FIS Table of Contents. The Manual's first four sections (100 - 400) are organized by account types that an employee deals with when completing a financial transaction: revenue and receivables, expenditures and payables. The next five sections (500 - 900) are organized by major financial management functions such as Reporting and Analysis (section 500) and Fiscal Year End Processing (section 800). Section 1000 provides both descriptions of and guidelines for completing aspects of Banner FIS processing. This section can serve as a refresher for staff who do not use Banner FIS on an everyday basis, but it is not a replacement for Banner FIS training. The remaining sections (1200 - 1400) include Records Retention Requirements (section 1200), links to policies external to OSU, and OSU financial policies.

Approved by the Oregon State Board of Higher Education on December 17, 1999. Revised January 22, 2002. Revised March 2006 (pending OSBHE approval).

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