Property Management Policy & Procedure Manual
Section: Manual Revision Record
Effective: 05/27/2003
Property Management Policy & Procedure Manual
Section: Manual Revision Record
Effective: 05/27/2003
| Date | Policy | Summary of Change |
| 4/21/2004 | PRO 201 Equipment Acquisition - General |
Clarification of allowable and non-allowable costs. |
| PRO 401 Depreciation of Capital Equipment |
Added in-use date requirement related to depreciating capital equipment, and added new capital assets to Banner. | |
| PRO 501 Vehicles |
Updated information regarding the obtaining of titles for vehicles. |
| Date | Policy | Summary of Change |
| 5/27/2003 |
Entire manual |
Changed format and updated contents. |
Property Management Policy & Procedure Manual
Section: Manual Revision Record
Effective: 05/27/2003
| Date | Policy | Summary of Change |
| 5/22/2006 | PRO 002 Definitions |
Updated several definitions. |
| PRO-Ex10 Account Codes |
Added information on account codes 23514: IT Hardware Maintenance Contracts (tax reportable) and 20204: Other IT-related Peripherals. | |
| PRO 207 Gift |
Added information on Booking Gifts as Revenue and web link to new OUS policy on this topic. | |
| PRO 210 Fabrication |
Added NOTE in Procedure section. | |
| PRO 211 Surplus |
Updated Option 2 in Procedure section. | |
| PRO 301 Receiving Equipment |
Updated Procedure section. | |
| PRO 303 Use & Maintenance |
Added information on maintenance and non-use of equipment. | |
| PRO 305 Storage |
Added PRO 305 to manual. | |
| PRO 808 Donations |
Updated policy section to reflect 501-C requirement | |
| PRO 902-02 PI Responsibilities - Ordering, Receiving & Tagging |
Updated the policy section regarding the documentation of the receiving process. | |
| PRO 902-03 Use, Maintenance & Storage |
Added "Use" and "Storage" to title and information on these subjects. | |
| PRO 903 Reporting and Inventories |
Deleted outdated information (4th bullet point). | |
| PRO 904-01 Contract Close-out – Accountable Equipment |
Updated Procedures section and added 2nd paragraph to Example: A Release. |
Property Management Policy & Procedure Manual
Section: Manual Revision Record
Effective: 05/27/2003
| Date | Policy | Summary of Change |
| 9/10/2007 | PRO 001 Introduction |
Changed verbiage from Property Management to Inventory Control. Also, updated link to Inventory Control web site. |
| PRO-Ex3 Fixed Asset Data Entry (FADE) Form |
Updated links to bullet 2, 8, 9, 14, 22, and 23. | |
| PRO-Ex4 Fixed Asset Transfer Form |
Updated link in number 5 for Location Code. | |
| PRO-Ex9 Fixed Assets Data Structure |
Updated links to Banner Code: Organization Code and Code Prefixes under Fixed Assets Procurements Information (Page 3 of 6). | |
| PRO 210 Fabrication |
Updated link under Procedure #1 for Fabricated Equipment Pre-Approval Form. | |
| PRO 301 Receiving Equipment |
Updated link to FADE forms. | |
| PRO 501 Vehicles |
Updated title and link to Procurement and Contract Services web site.
Updated link to DMV web site. |
|
| PRO 701-03 Loaned Equipment - To OSU |
Changed verbiage from Property Management web site to Inventory Control web site. | |
| PRO 702 Leased Equipment |
Changed verbiage from Property Management web site to Inventory Control web site. | |
| PRO 802 Stolen Equipment |
Changed verbiage and added link to Property Disposition Request form. | |
| PRO 805-01 Transfer/Sale of Equipment Between OSU Departments |
Updated links to Fixed Asset Transfer form. |
|
| Entire manual | Updated link to Inventory Control web site and Property Disposition Request form. | |
| 5/24/2007 | PRO 801 | Updated phone number for OSU Risk Management Office to (541) 737-7252. |
| 5/24/2007 | PRO 701-01 | Added the borrower may be held financially responsible for any perils not covered by the State Insurance Fund, or for any loss or damage due to the negligence of the borrower. |
| 5/24/2007 | PRO 304 | Updated time frame of when losses should be reported and added phone number. Changed term “superiors” to “supervisors” and “Legal Authorities” to “Law Enforcement.” |
| 5/22/2007 | PRO-Ex6A | Updated sample in Intra-Department Loan Agreement. |
| 1/30/2007 | PRO 207 Gift |
Changed term "value of the gift" to "fair market value (FMV) of the gift" and updated the length of time to retain gift equipment from 2 to 3 years per IRS updated policy. |
| 1/08/2007 | PRO 201 Equipment Acquisition |
Updated and expanded policy. |
| PRO 210 Fabrication |
Updated and expanded policy. |
Property Management Policy & Procedure Manual
Section: Manual Revision Record
Effective: 05/27/2003
| Date | Policy | Summary of Change |
| 11/15/2010 | PRO 202: Purchases |
Added a section for use of the P-card to purchase parts for constructed equipment 40199 account code. |
| 02/24/2010 | PRO001 PRO002 PRO202 PRO501 PRO701-01 PRO701-02 PRO701-03 PRO702 PRO1002 |
Updated the link to the Inventory Control Website (http://oregonstate.edu/fa/businessaffairs/inventorycontrol) |
| Date | Policy | Summary of Change |
| 04/21/2009 | PRO-Ex1 Creating an Asset Record from a Banner Invoice |
Added acquisition code, use code, and noting additional information. Updated responsible person verbiage. |
| Date | Policy | Summary of Change |
| 10/15/2008 | PRO 002 List of Exhibits |
Updated link to STOP-THEFT - Campus Security Program. |
| 8/11/2008 | PRO 903 Reporting & Inventories |
Updated date from October 31 to October 15 in Background Information. |
| PRO 001 Introduction |
Updated PRO manual coordinator phone number and email address. |
|
| PRO 904-01 Contract Close-Out - Accountable Equipment |
Added new paragraph to Policy explaining when final reports are due. | |
| 2/26/2008 | PRO 805-01 Transfer/Sale of Equipment Between OSU Departments |
Fixed title for Sale of a Capital Asset by Proprietary Fund. |
|
Adjusted account code from 40101 to 401XX under Sale of Capital Asset by Proprietary Fund. |
| Date | Policy | Summary of Changes |
|---|---|---|
| November 22 | Updated content | |
| August 31 | 210: Fabrication | Updated content |
| August 17 | 804: Surplus Property | Updated link for online SPR forms |
| January 25 | 209: Trade | updated content |
| Ex 6A: Intra-department equipment loan agreement | Added a link to download the form from the Business Affairs web site. |
| Date | Policy | Summary of Changes |
|---|---|---|
| January 18 | 601: Bar-Code Inventory | Updated content throughout entire section |
| January 18 | 602: Manual Inventory | Updated content throughout entire section |
| January 18 | 903: Reporting & Inventories | Updated content throughout entire section |
| February 25 | 805-02: Transfer of Equipment from OSU | Updated content throughout entire section |
| February 28 | 002: Definitions | Updated definition for Depreciation Expenses |
| April 16 | 401 | PRO 401 was incorporated into FIS 701 and FIS 607. |
| June 7 | 211: Surplus | Updated link for OSU Surplus Property website |
| October 16 | Ex1: Creating as Asset Record from a Banner Invoice | Added links underto text under "Issuing a Banner FIS invoice with a Capital account code" |
| Date | Section | Summary of Revisions |
|---|---|---|
| March 15 | 802: Stolen Equipment | updated entire section |