MRR Manual Revision Record

OSU FIS Manual Revision Record (MRR)

Fiscal Operations Manual
Section: Manual Revision Record
Effective: 09/18/2003

2003 Revisions

Fiscal Operations Manual
Section: Manual Revision Record
Effective: 09/18/2003

October 11

Policy

Summary of Change

FIS 002
Definitions
Added terms: Internal Management Directive, Moving Expenses, Sabbatical Leave-Supplement, and Stipend. Revised terms: Credit Memo, Reduction of Expense, Reimbursements.
FIS-Ex 003-01
FIS Acronym List
Replaced exhibit with FIS Acronym list.
FIS 102-08
Travel Paid by Outside Source
Identified what funds should be initially used to pay expenses and added procedures for depositing checks directly paid to employee.
FIS 404
Arranging for Automated Clearing House (ACH) Payments
Added this information to the manual.
FIS 406
Vendor Invoice Processing
Identified what information needs to be on a vendor's invoice.
FIS 407
Employee Reimbursements
Revised option for payment of employee reimbursements.
FIS 407-01
Travel Reimbursements
Expanded area by adding specific information for the different employees/non-employees.
FIS 407-02
Personal Reimbursements
Added requirement of "clear business purpose" and requirement for long distance cell-to-cell phone calls.
FIS 408-03
Travel Agencies (airfare)
City Pairs program and OSU contracted travel agencies cannot be used for someone on a Personal Services Contract (PSC) or a vendor.
FIS 409-01
Account Code Restrictions by Fund Type
Added new account codes and revised several existing ones.

FIS 409-03
Determining Whether an Activity is Program Related or Training

Added 409-03, new information.
FIS 410-05
Hosting Groups & Officials
Added information on hosting and alcohol.
FIS 410-06
Memberships and Dues
Added section (h.) Personal memberships in social and sports clubs.
FIS 410-07
Paying for Meals and Refreshments Served at Intra-departmental Functions
Added information on refreshments.
FIS 410-21
Postage Orders
Deleted.
FIS 410-21
Conference Expenses
Added "new."
FIS 410-22
Prepaid Calling Cards
Added detailed information on use and instructions for use.
FIS 410-25
Payment for Services
Changed title from Personal Services Contracts to Payment for Services and updated information.
FIS 410-29
Meals on One Day Trip (no overnight stay)
Added this new section to manual.
FIS 801-05
Travel
Added two options for processing travel reimbursements for a trip beginning on one fiscal year and ending on the next fiscal year.
FIS 1101
FOAPAL Elements
Added Funds 438xxx information.
FIS 1106-05
Payment of Travel Reimbursements
Updated the process and requirements for travel reimbursements.
FIS 1107-01
Doing a Correction or Redistributing Charges
Added GRA/GTA Fee Remission (1095x) redistributions information.
FIS 1107-04
Service Center Reimbursements - 09xxx Account Codes
Can only use 09xxx account codes with 09xxxx funds.
FIS 1109-01
Year End Budget Journal Voucher
Added "Budget" to title.
FIS 1111
Document Approval History
Added "Use Banner forms FOIAPHT or FOIAPPH".
FIS Section 1400
Policies
Reorganized and renumbered section 1400 to allow future policies to be added without disrupting the current organization of section.
FIS 1405
Cellular Phone Policy
Added specific examples of business related expenses.

October 7

Policy

Summary of Change

FIS 002
Definitions
Revised Bad Debt Allowance definition.
FIS 102-05
Gifts, Grants and Contracts Income
Added information on gifts by OSU employees.
FIS 410-25
Personal Services Contracts
Revised information on the use of Personal Services Invoice (PSI).
FIS 410-28
Greeting Cards
Added new section on greeting cards.
FIS 503
Department of Administrative Services (DAS) assessments
Revised items in which fees are accessed.

September 24

Policy

Summary of Change

FIS 513
Accounting for Agency Funds
Added FIS 513 to manual.
FIS 1101
FOAPAL Elements
Added specific information under "Funds."

September 18

Policy

Summary of Change

FIS 513
Accounting for Agency Funds
Added FIS 513 to manual.
FIS 1101
FOAPAL Elements
Added specific information under "Funds."
FIS 101
Students
Changed information on tuition rate structure.

FIS 203
Workshop Income from Departments

Changed account code 06410 to 79301.
FIS 410-27
Gift Certificates

Added section 410-27 on Gift Certificates.

FIS 1107-03
Internal Sales Reimbursements - 79xxx Account Codes
Changed the use of 79xxxx account codes to all funds except Service Centers (09xxxx funds) and Agencies (9xxxxx funds).
FIS 1107-05
Income Account Codes on Journal Vouchers
Income Account codes are no longer allowed on Journal Vouchers for Workshop Registrations(credits) and Auxiliary Funds (1xxxxx) Credits.
FIS 1417
Payment of Licenses and Occupational Fees
Added Notary License to list of licenses paid for by University if License is critical to operation of unit.

2004 Revisions

Fiscal Operations Manual
Section: Manual Revision Record
Effective: 09/18/2003

November 4

Policy

Summary of Change

FIS 002
Definitions
Updated the definitions for Internal Sales Distribution and Inter-Departmental.
FIS 203
Workshop Income from OSU Departments

Replaced the term "workshop" with Miscellaneous Internal Services and replaced account code "79301" with 09392.

FIS 204-02
University (internal) Fee Book
Added the sentence "See the Internal Sales Reimbursements definition for the appropriate account code to use for these internal transactions.
FIS 407-01
Travel Reimbursements
Replaced "Invited Guest" with "Official Guest."
FIS 409
How to Determine What Account Code to Use
Deleted "unless credit is to an 05xxxx Designated Operations fund."
FIS 409-01
Account Code Restrictions by Fund Type
Under Revenue Account Codes, replaced 5th bulleted line "09xxx Service Center income, internal service center reimbursement - only on 09xxxx funds" with "09xxx Internal Sales income, - only on 05xxxx, 09xxxx, and 1xxxxx funds". Also deleted the 6th bulleted line (05XXXX if cost overrun)
FIS 410-05
Hosting Groups & Official Guests
Replaced "Invited Guest" with "Official Guest."
FIS 411-01
Revenue Transfer Requirements
Replaced 3rd bulleted line "When income is posted to service departments with 79xxx account codes. Such income is generated from charges to other departments for goods and services provided by the service department) with "09xxxx Internal Sales are not considered Revenue for this section. See Internal Sales Reimbursements definition.
FIS 1107-01
Doing a Correction or Redistributing Charges
Added "use JV Rule Code 3GNT" to the information concerning the redistribution charges involving Grants.
FIS 1107-03
Internal Sales Reimbursement -- 79xxx Account Codes
Updated the exception concerning the use of the 79xxx account codes.

FIS 1403-01
Designated Operations

Replaced account code "79390" in Departmental General Fund with "09390" for the entry of expenditures in the designated operations funds related to the direct and indirect costs of the activity.

March 24

Policy

Summary of Change

FIS 1402-01
Airfare Purchasing Policy - Not Using Contracted Travel Agencies
Added information on Personal Travel Combined with Business Travel.

2005 Revisions

Fiscal Operations Manual
Section: Manual Revision Record
Effective: 09/18/2003

January | February | March | April | May | June | July | August | September | October | November | December

December

Date

Policy

Summary of Change

12/15/2005 FIS 1402-01
Airfare Purchasing Policy - Not Utilizing Contracted Travel Agencies
Added: Travelers are required to obtain a written quote from one of the contracted travel agencies showing the cost of the most economical direct route of travel as justification before using non-contracted agency that offers lower cost airfare.
12/8/2005

FIS 408-02
Car Rentals

Added information about using the AutoPay vendor program for car rentals.

November

Date

Policy

Summary of Change

11/15/2005 FIS 410-30
Information Technology Expenditures
Added this expenditure to the manual.
11/10/2005 FIS 410-05
Hosting Groups and Official Guests (non-employees)
Increased the Maximum Meal Amounts.

October

Date

Policy

Summary of Change

10/25/2005 FIS 002
Definitions
Revised the definition for AUXILIARY ENTERPRISES and added the definition for AGENCY.
FIS 103-06 and FIS 411-03
Income Account Code to Agency Funds Using a JV
New pieces of information added.

September

Date

Policy

Summary of Change

9/27/2005 FIS 1402-13
Employee Recognition
Added new policy to FIS Manual.
9/22/2005 FIS Manual Replaced old links to FASOM manual with new links to the OUS Fiscal Policy Manual.
FIS 410-08
Retirement Receptions/Employee Recognition
Institutional funds can no longer be used for these purposes.

July

Date

Policy

Summary of Change

7/11/2005 FIS 1403-01
Designated Operations
Replaced entry for Cr. Departmental General Fund Account Code from 09390 to 79390 (Admin Service Internal Sales) in the procedure section.

May

Date

Policy

Summary of Change

5/23/2005 FIS 410-05
Hosting Groups and Official Guests (non-employees)
Replaced "In the case where a receipt has been lost, an affidavit of lost/missing receipt can be substituted which includes all the details above. Use of affidavit of lost/missing receipt should be rare; employees should submit requests for reimbursement in a timely manner to minimize the loss of the original itemized receipts."

With In the case where a receipt has been lost, contact Accounts Payable.

FIS 1403-01
Designated Operations
Changed the amount limit to $25,000 for Carry over from one fiscal year to the next

2006 Revisions

Fiscal Operations Manual
Section: Manual Revision Record
Effective: 09/18/2003

January | February | March | April | May | June | July | August | September | October | November | December

December

Date

Policy

Summary of Change

12/08/2006 FIS 507
Relationship Between OSU and OSU Foundation
Updated and expanded policy and procedures in response to current practices and recommendations.
12/08/2006 FIS 410-05
Hosting Groups and Official Guests

Removed reference to retirement receptions for account code 28613.

12/05/2006 FIS 1405-01
Banner Journal Vouchers
Updated language in regarding OPE correction to indicate university ID rather than social security number.

November

Date

Policy

Summary of Change

11/01/2006 FIS 410-32
Participant Support Costs
Changed account code in examples table for "Refreshments for math/science club" to 28612.

October

Date

Policy

Summary of Change

10/16/2006 FIS 410-32
Participant Support Costs
Added a Participant Support Cost policy for individuals engaged in training and/or research in a specific field or program, and in which costs are generally funded by grants and/or contracts.

September

Date

Policy

Summary of Change

9/19/2006 FIS 1402-13
Employee Recognition Policy
Added an employee recognition policy.
FIS 1402-07
Gift Certificates
Updated Gift Certificates policy to provide details such as tax withholding and processing for Foundation funds. Added account code information.
9/06/2006 FIS 1402-03
Communications: Internet Services, and other Mobile Devices
Clarified individual wireless access (para. 3 of Policy section) and added ORS 351.070(3)(a) to Reference section.
FIS 1402-15
Communication Allowances
Added ORS351.070(3)(a) to Reference section.
FIS 410-24
Use of University Property/Facilities for Personal Use
Clarified in para. 3 that personal usage costs for long distance MUST be reimbursed.

August

Date

Policy

Summary of Change

8/23/2006 FIS 1402-03
Communications: Internet Services, and other Mobile Devices
Updated policy to include internet services and other mobile devices.
FIS 1402-15
Communication Allowances
Added a communications allowance policy.

July

Date

Policy

Summary of Change

7/5/2006 FIS 410-04
Flower Purchases
Deleted references related to retirement expenses.
FIS 410-05
Hosting Groups & Official Guests
Updated policy.
FIS 1402-12
OSU Purchasing Card
Deleted ($1,500.00 for Auxiliaries) in "E" of Policy section regarding capital equipment purchases.
7/1/2006 FIS 1402-02
Cash Out
Revised policy to include volunteers and information on direct deposit for expense reimbursement.

June

Date

Policy

Summary of Change

6/8/2006 FIS 1402-14
Graduate Assistant Employed by Non-Academic Unit
Added this policy to the FIS Manual.

May

Date

Policy

Summary of Change

5/12/2006 410-26
Employee Off-Campus Internet Connection Charges
Deleted FIS 410-26 from FIS manual.

March

Date

Policy

Summary of Change

3/30/2006 FIS-Ex003-02
Cost Accounting Standards Guidelines
Deleted exhibit from the FIS manual. This information is located in the GCG Manual as GCG 105: Cost Accounting Standards Guidelines.
3/15/2006 FIS 410-31
Utilities for Short Term Crew Field Crew Housing
Added this new topic to the FIS manual.
FIS 1101
FOAPAL Elements
Changed Funds 065XXX through 067XXX Inventions/Royalty Funds to 065XXX through 067XXX Technology Transfer Funds and added additional information on the use of these fund numbers.
FIS 1402-12
OSU Purchasing Card
Updated the terminology in the Procedure section and deleted the term "Packets."

January

Date

Policy

Summary of Change

1/16/2006 FIS 1404-01
Building Use Credits
Replaced OMB Circular A-21; section j.12 with OMB Circular A-21; section J.14h.
FIS 705
Building Use Credit Reserves
Updated policy.

2007 Revisions

Fiscal Operations Manual
Section: Manual Revision Record
Effective: 09/18/2003

January | February | March | April | May | June | July | August | September | October | November | December

November

Date

Policy

Summary of Change

11/01/2007 FIS TOC
FIS Table of Contents

Took out Internal Fee Book, External Fee Book, and Academic Fee Book from 1401-03. Books are located under 1401-03 policy.

October

Date

Policy

Summary of Change

10/12/2007

FIS 1101
Banner Processes

Took out verbiage, "link to Appendix for details."

10/12/2007

FIS 406-10
Payment Terms (i.e. Net 30)

Updated verbiage for policy.

September

Date

Policy

Summary of Change

9/14/2007
FIS-Ex003-13
Account Code Restrictions
Added title to exhibit.
FIS 409-01
Account Code Restrictions
Changed verbiage to state, "specific account code restrictions."

9/11/2007

FIS 409-01
Account Code Restrictions

Added verbiage, "matrix depicting the account code restrictions can be found at FIS-Ex003-13."

9/10/2007
FIS 408-02
Car Rentals
Updated link to PaCS web site.
FIS-Ex003-13
Account Code Restrictions

Added new exhibit, FIS-Ex003-13: Account Code Restrictions.

FIS 003
List of Exhibits
Added link to new exhibit FIS-Ex003-13.
9/04/2007
FIS 1112
Month End Closing Process
Changed first sentence to state that each period closes on the 7th working day of the following month.

August

Date

Policy

Summary of Change

8/24/2007

FIS 412
1099 Reporting

Updated like to Section 02:Account Codes - Summary of Tax Reportable Account Codes of the OSU Financial Administration Standard Operating Manual (FASOM).

8/06/2007

FIS 1403-03
Designated Operations

Updated verbiage for administrative costs for the current fiscal year.

July

Date

Policy

Summary of Change

7/23/2007

FIS 103-02
Cash Out

Updated location and link for Wire Transfer form, which is now located in OSCAR.

7/01/2007

FIS 1402-02
Cash Out

Updated link for OSU Employee On-Line Services.

7/01/2007

FIS 1402-14
Graduate Assistant Employed by Non-Academic Unit

Updated verbiage of purpose, policy, procedures, and references.

7/01/2007

FIS 1401-02
Sales of Goods and Services

Updated verbiage of purpose, policy, procedures, and references.

7/01/2007

FIS 1401-01
Deposits

Updated verbiage of purpose, policy, procedures, and references.

7/01/2007

FIS 410
Expenditure Types

Updated link for FIS 410-05, FIS 410-07, FIS 410-01 and FASOM 13.01 under FIS 410-05, Hosting Groups and Official Guests.

Updated FASOM 13.01 link under FIS 410-06, Memberships and Dues.

Removed FASOM 13.01 link under FIS 410-08.

Updated FIS 410-09 Gradation Event Expense policy.

Updated FIS 302-03 link under FIS 410-11 Scholarships from Non Education and General Funds.

Changed title of form under FIS 410-15; Telecommuting Policy is now called Telecommuting Policy and Agreement Form.

Updated FASOM 02.11L link under FIS 410-20.

Updated link for Advisory Opinion No.98A-1003 under FIS 410-24.

Under FIS 410-25; updated link for AutoPay Vendor List and contact information regarding the payment of foreign nationals.

Updated link for OPAA under FIS 410-32.

7/01/2007

FIS 1107
Journal Vouchers

Updated verbiage of purpose, policy, procedures, and references.

7/01/2007

FIS 504
OSU Assessments

Updated verbiage of purpose, policy, procedures, and references.

7/01/2007

FIS 200
Revenue (Internal)

Updated verbiage of purpose, policy, procedures, and references.

7/01/2007

FIS 1403-01
Recharge Activities (Internal & External)

Updated verbiage of purpose, policy, procedures, and references.

7/01/2007

FIS 1403-02
Education & General (E&G) and Statewide Public Service (SWPS) Budgeted Operations

Updated verbiage of purpose, policy, procedures, and references.

7/01/2007

FIS 1403-03
Designated Operations

Updated verbiage of purpose, policy, procedures, and references.

7/01/2007

FIS 1403-04
Service Center Operations

Updated verbiage of purpose, policy, procedures, and references.

7/01/2007

FIS 1403-05
Auxiliary Enterprises

Updated verbiage of purpose, policy, and procedure. Updated links for OSU Assessments FIS 504, OUS Auxiliary Enterprise Indirect Cost Allocation Policy, and State of Oregon Department of Administrative Services Assessments FIS 503. Updated links in Developing Fees section for IMD 8.016(3) Proportionate Financing of Joint Use Facilities and FIS 1403-01. Updated link in Revenue section for FIS 1107 Journal Vouchers.

Updated links for Additional References.

7/01/2007

FIS 407
Employee Reimbursements

Removed Cash Out Personal Reimbursement form.

7/01/2007

FIS 102-01
Deposit Slips, Timing, Account Codes

Updated links for Business Affair' Cash Handling Manual, Oregon State Treasury's Cash Management Manual, and Grant, Contract, Gift Accounting Policy & Procedure Manual.

FIS 102-02
External Income (University Fee Book)

Updated links for Sales of Goods and Services, University Fees, Recharge Activities, and Designated Operations

FIS 102-05
Gift, Grant and Contract Income

Updated link for OUS policy 55.100 and PRO 207.

7/01/2007

FIS 101
Students

Updated links for Academic Year Fee Book and Summer Session Fee Book.

Updated link for Scholarship and Awards Authorization for Payment form (SAAP).

Updated References links.

7/01/2007

FIS 410-09
Graduation Event Expenses

Updated link for FIS 507 Relationships Between OSU and OSU Foundation.

7/01/2007

FIS 409
Determine What Account Code to Use

Updated link for Description of account code in OUS Fiscal Policy Manual and link for Information contained in OSU Fiscal Manual, especially FIS 410.

FIS 409-02
Frequently Asked Questions (FAQ)

Updated link for FAQ's.

FIS 409-03
When to use Training account codes

Updated Reference links.

May

Date

Policy

Summary of Change

5/16/2007

FIS 202
Endowment

Updated link for Endowment policy.
5/11/2007 FIS 502
Leasing Reporting
Updated link for OUS Fiscal Policy Manual 05.281 Accounting for Leases.
5/08/2007

FIS 1403-05
Financial Irregularities

Updated evaluation of appropriate measures. Added bullet about Internal Audit Division. Under "Additional Information" changed link to the OUS Policy on Financial Irregularities.

April

Date

Policy

Summary of Change

4/26/2007 FIS 1401-03
University Fees
Updated links to fee books.
4/19/2007 FIS 902
Facilities and Administration Rate Calculation (MTDC Rate)
Expanded list of expenditures to include building and equipment depreciation, and interest on bonds. Added a bullet to the calculation process that provides more complete instructions.

January

Date

Policy

Summary of Change

1/23/2007 FIS-Ex003-04
Capital Inventory Asset Codes
Updated information regarding depreciation allowances, standard life and depreciation codes for capital inventory.
1/08/2007 FIS 706
Research Equipment Reserves
Updated and expanded policy and procedures in response to current practices and recommendations.

2008 Revisions

Fiscal Operations Manual
Section: Manual Revision Record
Effective: 09/18/2003

December 18

Policy

Summary of Change

FIS 1402-15
Communications Allowance

Updated significant areas of the policy and procedures section to reflect current technology and associated costs.

FIS 1402-03
Communications: Internet Services and Other Mobile Devices

Updated significant areas of the policy and procedures section to reflect current technology.

December 2

Policy

Summary of Change

FIS 407-01
Travel Reimbursements

Updated first paragraph and link to the Travel Reimbursement Request Form.

FIS 404
Arranging for Automated Clearing House (ACH) Payments

Updated verbiage to policy and link to Direct Deposit Authorization form.

FIS 410-05
Hosting Groups and Official Guests

Added sentence to last paragraph referring to students groups on one day or overnight trips.

November 4

Policy

Summary of Change

FIS 410-31
Utilities for Short Term Field Crew Housing

Updated account code for Building Rental to 24151.

FIS Ex003-17
External Receipts Account Code Guidance

Added new exhibit.

FIS 102-01
Deposit Slips, Timing, Account Codes

Added verbiage and link to FIS Ex-003-17.

FIS 1401-01
Deposits

Added verbiage and link to FIS Ex-003-17 under additional information.

FIS 003
List of Exhibits

Added new exhibit, FIS Ex-003-17 External Receipts Account Code Guidance.

October 31

Policy

Summary of Change

FIS 1402-13
Employee Recognition
Updated policy.

October 27

Policy

Summary of Change

FIS 1401-01
Deposits
Added link to FASOM 01.21C under policy. Updated ORS 279.261(1) to ORS 293.265 and linked to page. Updated link to Cash Handling Handbook. Added FIS 1401-06: e-Commerce Policy link to additional references.

October 24

Policy

Summary of Change

FIS 1402-16
Fellowships, Scholarships, and Student Payments

Updated exceptions to this policy must be approved by Director of Financial Aid and not Director of Business Affairs.

October 22

Policy

Summary of Change

FIS 1402-15
Communications Allowance

Updated all amounts rounded up to the nearest $5, effective January 1, 2009.

October 20

Policy

Summary of Change

FIS 1403-16
Fellowships, Scholarships, and Student Payments

Created new policy.

October 14

Policy

Summary of Change

FIS 1403-13
Proposal for Use of e-Signature

Created new policy.

FIS Ex003-16
Proposal for Use of e-Signature

Created new exhibit.

FIS Ex003-15
e-Signature Authentication Assurance Levels

Created new exhibit.

FIS 1402-12
OSU Purchasing Card and Student Group/Team Travel Card

Updated title and policy.

October 13

Policy

Summary of Change

FIS Ex003-14
e-Commerce Incident Report

Created new exhibit.

FIS 1401-16
e-Commerce

Created new policy.

October 8

Policy

Summary of Change

FIS 1402-15
Communications Allowance

Updated link to Cost Analysis, Business Affairs, Oregon State University.

August 13

Policy

Summary of Change

FIS 509
Relationship Between OSU and the Agricultural Research Foundation

Added new policies.

July 11

Policy

Summary of Change

FIS 801-09
Journal Vouchers

Updated rule code from 3YEC to 3JV1.

May 14

Policy

Summary of Change

FIS 801-14
Balance Sheet Analysis

Updated rule code from 3YEC to 3JV1.

May 9

Policy

Summary of Change

FIS 1402-12
OSU Purchasing Card

Updated entire policy and procedure.

FIS 102-10
Cash Handling on Behalf of a Third Party

Added new policy.

FIS 102-11
Contracting with a Third Party for University Business

Added new policy.

April 30

Policy

Summary of Change

FIS 1401-06
Guidelines for Release of Student Records

Removed additional information section.

April 16

Policy

Summary of Change

FIS 410-05
Hosting Groups and Official Guests

Took out (non-employees) from title. Revised entire policy.

FIS 410-07
Hosting Groups and Official Guests

Revised title and entire policy.

FIS 410-29
Meals on One Day Trip (no overnight stay)

Revised entire policy.

April 7

Policy

Summary of Change

FIS 1402-12
OSU Purchasing Card

Updated entire policy and procedure.

February 4

Policy

Summary of Change

FIS 408-01
Procurement Cards

Added reference to Fiscal Policy Manual 70.100 Purchasing - Procurement.

FIS 402-02
Encumbrances for Payroll and OPE (Fringe Benefits)
Updated link to employee classes.
FIS 401-06
Vacation and Sick Leave Accrual

Updated link to HRS Section 1500.

January 23

Policy

Summary of Change

FIS 102-09
Attendee-Paid Funds for Recognition Event

Added new policy called Attendee-Paid Funds for Recognition Event.

January 22

Policy

Summary of Change

FIS 1108
Approval Routing

Added additional information link, FIS 1405-01 Delegation of Invoice Final Approval to Departments.

FIS 1405-01
Delegation of Invoice Final Approval to Departments
Added additional information link, FIS 1108 Approval Routing.

January 15

Policy

Summary of Change

FIS 1107-03
E & G funds Internal Reimbursement -- 79xxx Account Codes

Added policy number and link to Recharge Policy.

FIS 1405-01
Delegation of Invoice Final Approval to Departments

Added new policy.

2009 Revisions

Fiscal Operations Manual
Section: Manual Revision Record
Effective: 09/18/2003

October 9

Policy

Summary of Change

FIS 1107-07
Transfer Account Codes
Added policy to FIS manual.

October 28

Policy

Summary of Change

FIS 1402-01
Airfare Purchasing Policy
Removed Applicability paragraph, updated revised date to 10/01/2009
FIS 003
List of Exhibits
Added link to FIS-Ex003-21: Transfer Account Code Usage by Fund Type Level II

September 28

Policy

Summary of Change

FIS 1402-17
Payments to Non-Resident Aliens (NRA)
Added policy to FIS manual.

August 10

Policy

Summary of Change

FIS 1403-04
Service Center Operations
Minor updates throughout text for termination of service center status.
FIS 1403-03
Designated Operations
Changed fund balance transfer codes.

August 18

Policy

Summary of Change

FIS 1403-03
Designated Operations
Changed transfer codes for Closing a Designated Operation fund.

July 14

Policy

Summary of Change

FIS 101
Student (Revenue)
Minor updates throughout with additional links to resources included.

June 5

Policy

Summary of Change

FIS Ex003-20
Course Fee Calculation Guidance
Added new exhibit, Course Fee Calculation Guidance.

April 21

Policy

Summary of Change

FIS 800
Closing the Books
Updated verbiage for 801-10 and 801-11.

April 14

Policy

Summary of Change

FIS 800
Closing the Books
Updated 801-01 through 801-14. Created 801-15 (Expenditure Review) and 801-16 (Revenue Review).

March 25

Policy

Summary of Change

FIS 506
Tax Exempt Status
Updated OUS Tax Exempt link and Internal Revenue Code, Title 26, Code 115 link.

March 17

Policy

Summary of Change

FIS 1403-12
Financial Irregularities
Removed OSU policy and created a link to the OUS policy.

January 23

Policy

Summary of Change

FIS 507
OSU and OSU Foundation Relationship
Updated verbiage to policy.

January 21

Policy

Summary of Change

FIS 1405-02
Program Codes
Updated all program codes in procedure section.

January 14

Policy

Summary of Change

FIS Ex003-18
Fund Reconciliation Responsibility by Fund

Added new exhibit.

FIS Ex003-19
Fund Reconciliation Responsibility by Unit

Added new exhibit.

FIS 1101
FOAPAL Elements
Updated definition of Fund.

 

2010 Revisions

Fiscal Operations Manual
Section: Manual Revision Record
Effective: 09/18/2003

January | February | March | April | May | June | July | August | September | October | November | December

December 22

Policy

Summary of Changes

1101 FOAPAL Elements General Revisions from Fall 2007 Review
1102 How to Establish a New Index  
1104 Rule Codes  
1106 Invoices title change on 1106-06
1107 Journal Vouchers 1107-02 deleted/vacant, 1107-08 is new
1108 Approval Routing 1108-02 deleted/vacant
1109 Special Approvals  
1110 Document Status  
1111 Document Approval History  
1405-01 is now vacant
1200 Records Retention Requirements  
1403-03 Designated Operations  
1403-04 Service Center Operations  

December 9

Policy

Summary of Changes

413 Transfer of Funds General Revisions from Fall 2007 Review
414 Revolving Funds  
504 OSU Assessments  
507-04 OSU Foundation Procedures for an OSU Reimbursement Request  
512 Use of Foreign Banks  
801 Fiscal Year End Processes  
Ex003-22 Business Center – JV Rule Code Matrix Created new exhibit
1104 Rule Codes Added a link to FIS-Ex003-22 Business Center – JV Rule Code Matrix
1107 Journal Voucher Added a link to FIS-Ex003-22 Business Center – JV Rule Code Matrix

December 1

Policy

Summary of Changes

410-23 Testing Incentives General Revisions from Fall 2007 Review
1402-15 Communications Allowance  
410-15 Telecommuting  
1402-03 Communications: Internet Services and Other Mobile Devices  

November 24

Policy

Summary of Changes

FIS 410-05 Housting Groups and Officiql Guests General Revisions from Fall 2007 Review
FIS 410-07 Refreshements or Meals for Unit Functions  
FIS 410-08 Retirement Receptions  
FIS 1402-02 Cash Out  
FIS 1402-13 Employee Recognition  
FIS 407 Employee Reimbursement  
FIS 1402-12 OSU Purchasing Card and Student Group/Team Travel Card  

November 18

Policy

Summary of Changes

FIS 410-02 Cell Phone Charges General Revisions from Fall 2007 Review

November 11

Policy

Summary of Changes

FIS 405: Purchase Orders and Encumbrances General Revisions from Fall 2007 Review
FIS 410-25: Payments for Services  
FIS 1402-07: Gift Certificates  
FIS 406: Vendor Invoice Processing Updates links
FIS 402-05: Early Retirement Liability  
FIS 408: Centralized Processing of Expenditures Combining FIS and TRA manuals
FIS 406: Vendor Invoicing Processing  
FIS 412: 1099 Reporting  
FIS 1402-10: Petty Cash  
FIS 1402-16: Fellowships, Scholarships, and Student Payments  
FIS 1402-17: Payments to Non-Resident Aliens  
FIS 002: Definitions  

November 1

Policy

Summary of Changes

FIS 1401-02 Sales of Goods and Services General Revisions from Fall 2007 Review
FIS 204 Internal Reimbursements General Revisions from Fall 2007 Review
FIS 206 Surplus Sales General Revisions from Fall 2007 Review
FIS 103 Other Revenue General Revisions from Fall 2007 Review
FIS 407-07 Travel Reimbursements New section added
FIS 407-08 Personal Reimbursements New section added
FIS 407 407-01 -- changed section heading
407-03-- changed section heading
05-06 -- made vacant

October 21

Policy

Summary of Changes

FIS 102 Non-student income General Revisions from Fall 2007 Review

October 12

Policy

Summary of Changes

FIS 401 Payroll General Revisions from Fall 2007 Review
FIS 410-04 flower Purchases General Revisions from Fall 2007 Review
FIS410-20 Payment of Fines General Revisions from Fall 2007 Review
FIS410-29 Meals on One Day Trip General Revisions from Fall 2007 Review
FIS 410-32 Participant Support Costs General Revisions from Fall 2007 Review
FIS 509-02 Deposits from ARF General Revisions from Fall 2007 Review

September 14

Policy

Summary of Changes

FIS 1402-12 OSU Purchasing Card and Student Group General Revisions from Fall 2007 Review
FIS 002 Definitions General Revisions from Fall 2007 Review

September 7

Policy

Summary of Change

FIS 403 Vendor Payments General Revisions from Fall 2007 Review
FIS 1402-02
Cash Out
Updated link for Gift Certificates poining to FIS 1402-07
FIS 1402-04 Determining if Worker is Employee or Independent Contractor General Revisions from Fall 2007 Review
FIS 1402-07 Gift Certificates General Revisions from Fall 2007 Review
FIS 1402-08 Personal Reimbursement for Web Purchases General Revisions from Fall 2007 Review
FIS 1402-09 Payment of Licenses and Occupupational Fees General Revisions from Fall 2007 Review
FIS 1402-10 Petty Cash General Revisions from Fall 2007 Review
FIS 1403-02 Education & General and SWP General Revisions from Fall 2007 Review
FIS 1403-05 Auxiliary Enerprises Bolded heading Auxiliaries are the only units that may charge internally for ‘rental of buildings or land’
FIS 1404-01 Building Use Credits General Revisions from Fall 2007 Review
FIS 1403-04 Service Center Oerations General Revisions from Fall 2007 Review
FIS 1405-02 Program Codes added 11990 - Instruction and Departmental Research

September 2

Policy

Summary of Change

FIS 1000 General Ledger Account Codes General Revisions from Fall 2007 Review
FIS 1101 FOAPAL Elements General Revisions from Fall 2007 Review
FIS 1102 How to Establish a New Index Linked FOAPAL request form
FIS 1103 Document Codes General Revisions from Fall 2007 Review
FIS 1105 Purchase Orders General Revisions from Fall 2007 Review
FIS 1106 Invoices General Revisions from Fall 2007 Review
FIS 1107 Journal Vouchers General Revisions from Fall 2007 Review
FIS 1401-02 Sales of Goods and Services General Revisions from Fall 2007 Review
FIS 1401-04 Student Account Refund General Revisions from Fall 2007 Review
FIS 1401-05 Gift Fees General Revisions from Fall 2007 Review

August 26

Policy

Summary of Change

FIS 607 Depreciation General Revisions from Fall 2007 Review
FIS 603-03 How are Plant Funds Established General Revisions from Fall 2007 Review
FIS 603 Establishing Construction Plant Funds General Revisions from Fall 2007 Review
FIS 513 Accounting for Agency Funds General Revisions from Fall 2007 Review
FIS 512 Use of Foreign Banks General Revisions from Fall 2007 Review
FIS 505 How to Determine Fund, Account, Budget Balances General Revisions from Fall 2007 Review
FIS 503 DAS Assessments General Revisions from Fall 2007 Review
FIS 502 Lease Reporting General Revisions from Fall 2007 Review
FIS 406 Vendor Invoice Processing General Revisions from Fall 2007 Review
FIS 405 Purchase Orders and Encumbrances General Revisions from Fall 2007 Review
FIS 404 Arranging for ACH Payments General Revisions from Fall 2007 Review
FIS 900 Facilities and Administration Rate Calculation General Revisions from Fall 2007 Review

January 13

Policy

Summary of Change

FIS 1108 Banner Processes General minor revisions

2011 Revisions

December

Policy

Summary of Changes

1108: Approval Routing Updated content
1108-01: Invoices for Fixed Assets Updated content
1108-02: Processing Large Payments to Vendors Created new section
003-23: Large Payment Authorization Added new Exhibit
1403-12: Financial Irregularities Updated link for OUS Financial Irregularity Policy

November

Policy

Summary of Changes

701: Equipment Replacement Reserves and Depreciation

Updated content
1106-04: Payment when Check Disbursed to Other than Vendor removed OVER $300 from 3rd bullet

October

Policy

Summary of Changes

FIS 002: Definitions Added definition for Proof of Payment
FIS 411-02: Ground Transportation Updated content
FIS 410-05: Hosting Groups and Official Guests Updated content
FIS 406: Vendor Invoice Processing Updated content

September

Policy

Summary of Changes

FIS 403: Vendor Payments - Setting Up New Vendors Updated content
FIS 1300: Links to OUS and State of OR Policies Updated content
FIS 407: Employee Reimbursements Updated content

August

Policy

Summary of Changes

FIS 1001-05: Fixed Assets Updated link for Property Management Manual
FIS 411-01: Air Transportation Updated content
FIS 410-05: Hosting Groups and Official Guests Updated content under Hosting Official Guests
FIS 701: Equipment Replacement Reserves and Depreciation updated link for IMD 6.350
FIS 1109: Special Approvals Updated content
FIS 1403-01: Recharge Activities Updated link for OARS 580-040-0010
FIS 002: Definitions Updated definition of Official Guests
FIS 411-07: Travel Reimbursements
Updated text under Official Guests
FIS 1109: Special Approvals Updated content

July

Policy

Summary of Changes

FIS 101: Student (Revenue) Updated link for Student Fees
Updated entire section 101-01 Tuition and Fees

June

Policy

Summary of Changes

FIS 1403-05 Auxiliary Enterprises

updated link for OUS Policy 15.001
FIS 410-05 Hosting Groups And Official Guests updated policy text
FIS 1403-04 and FIS 1403-05 removed link for IMD 6.051, 6.310, 6.350, 6.500
and ORS 315.590.

May

Policy

Summary of Changes

FIS 407-02 Personal Reimbursements

updated text
FIS 406-02 Vendor Invoice Number
updated text for Albertsons
FIS 509-01 Revenues t the ARF added paragraph under "Revenue not clasifies as contibutions or donations".
FIS 1402-12 OSU Purchasing Card and Student Group-Team Travel Card Revised section

April

Policy

Summary of Changes

FIS 900 Facilities and Administratin Rate Calculations
updated link for Office of Sponsored Programs and Research Compliance web page

March

Policy

Summary of Changes

FIS 1402-05 Employees doing business with OSU as Private Contractors or Vendors
updated text
FIS 1401-06 e-Commerce updated links for OST
FIS 410-01 Alcoholic Beverage updated text
FIS 411-02 Ground Transportation added 3rd paragraph "Due to the number of University Travelers on a single itinerary..."
FIS 406 Vendor Invoice processing Changes made to provide a different link from PaCS regarding purchasing guidelines

February

Policy

Summary of Changes

FIS 410-12 Student Travel Recruitment
Removal of link to TRA Manual
FIS 408-02 Car Rentals
removed language regarding car rental discounts to non-employees
FIS 411-07 Travel Reimbursement added text "Passports, visas, immunization shots and other miscellaneous expenses with receipts may be reimbursed when required for an international trip." to 5th paragraph

January

Policy

Summary of Changes

FIS 410-33 Created new section
FIS 410-29 Meals on One Day Trip Removal of link to TRA Manual
FIS 002 Definitions added definition for State Liability Insurance

FIS 1101 FOAPAL Elements

updated link for Reduction of Expense
FIS 1106-08 updated text for link to OSCAR
FIS 1107-03 updated link for Recharge Policy 1403-01
FIS 1107-06 updated link for Year-End Processing
FIS 1106-09 updated link to Office of Post Award Administration (OPAA)
FIS 1108 Remove last sentence just before 1108-01 which reads “See FIS 1405-01 Delegation of Invoice Final Approval to Departments for additional information.”
FIS 1302 updated link for 1302 Internal Management Directives (IMD’s) 
FIS 1203 Created new section

2012 Revisions

December

Date Policy Summary
11 1403-03: Designated Operations Updated text under Closing a Designated Operation fund
14 900: Facilities and Administration Rate Calculation Added a link for FAQs to section 901 and
updated entire section 903: Current Rates
15 407: Personal Reimbursements  
15 415: Relocating and Moving Updated the first paragraph
18 002: Definitions Added definitions for Institution Funds and University Funds
18 411-04: meals Updated entire section
18 205: Parking Permits Updated entire section
27 1101-01 Program Codes
410: Expenditure Types
409: Determine What Account Code to Use
400 Expenditures
900 Facilities and Administration Rate Calculation
401: Payroll
507-01 Payments to Vendors or Contractors, Employee Awards and Gifts
606 Year End Processes for Capitalization
601 Equipment
603 Establishing Construction Plant Funds
002: Definitions
607 Depreciation
604 OUS Assessments on Capital Projects
406-01 Trade-In of Capital Equipment
Added a link for Related Frequently Asked Questions

 

November

Date Policy Summary
09 509-02 Payments from Agricultural Research Foundation to OSU fixed spelling error in title
20 1101-01 Program Codes Added link to GCG 212: Cost Share
20 1403-10 Cost Share Vacated
20 1401-03 University Fees Vacated
20 1401-02 Sales of Goods and Services Move FIS 1401-02 to FIS 1403-10
20 201 Intereste Earnings updated entire section
20 410-20 Payment of Fines removed text "Also parking permits for employees may not be paid from institutional funds."
20 1401-06 e-Commerce Updated link for Sales of Goods and Services
20 102-02 External Income (University Fee Book) Updated links at the bottom of the page

October

Date Policy Summary
9 205: Parking Permits Revised entire section
11 1402-15: Communications Allowance Revised Procedure #3
23 705: Building Use Credit Updated first paragraph
25

509: Relationship Between OSU and the Agricultural Research Foundation

Revised entire section
30 407: Personal Reimbursements Revised entire section, including Memorandum of Understanding
30 411-07: Travel Reimbursements Revised entire section, including Memorandum of Understanding
30 002: Definitions Added definition for Compensation
30 102-09: Attendee-Paid Funds for Recognition Event Updated link for Risk Management

September

Date Policy Summary
27 407-08: Travel Advances Revised text in first paragraph

 

July

Date Policy Summary
6 002: Definitions Updated/added definitions for: Improvements other than Buildings (IOTBs), Infrastructure, and Land Improvement
12 415: Relocation & Moving
415-01: House Hunting
415-02: Temporary Living
415-03: Moving
415-04: Reimbursements
415-05: Procedures
created new sections
12 410-33: Relocating and Moving Expenses removed content and section is now vacant
24 1403-04: Service Center Operations updated link for OMB Circular A-21

June

Date

Policy

Summary

1 410-01: Alcoholic Beverages added sentence "Alcoholic beverages are not reimbursable when official guests are hosted at an employee’s home. "
14 1403-04: Service Center Operations updated link for IMD 6.350
19 1107: Journal Vouchers updated content, added additional references
  1107-03: Vacant now Vacant
  1107-04: Vacant now Vacant
  1107-06: Inter-Institutional Journal Vouchers (IIJV) removed additional references
28

1403-05: Auxiliary Enterprises

updated link for IMD 8.016(3)

May

Date

Policy

Summary

8 1403-05: Auxiliary Enterprises updated text under Revenue section
16 1402-07: Gift Certificates updated text under Procedure section
31 1401-02: Sales of Goods and Service updated link for IMD 6.500

April

Date

Policy

Summary

16 701 Equipment Replacement Reserve updated entire section
16 607 Depreciation  updated entire section

March

Date

Policy

Summary

1 1402-13 Employee Recognition Updated text under 1. Performance Awards
6 411-01 Air Transportation Updated link for Memorandum of Understanding
6 411-07 Travel Reimbursements Updated link for Memorandum of Understanding
29 702 Service Centers Updated link for IMD 6.350

February

Date

Policy

Summary of Changes

10 306 Updated link for Detail Code Request
22 1403-04: Service Center Operations Updated text in first paragraph under Policy

January

Policy

Summary of Changes

1402-15: Communications Allowance Updated content
1402-03: Communications: Internet Services and Other Mobile Devices Updated content
407: Personal Reimbursements Updated content
411-01: Air Transportation Updated content
003-24: Memo of Understanding Added a new Exhibit
1108: Approval Routing Updated content and added a new Exhibit
1402-01: Airfare Purchasing Policy - Not Utilizing Contracted Travel Agencies Removed section
407-02: Personal Reimbursements Removed section
407-03: Personal Reimbursement for Web Purchases Removed section
407-01: Submission Deadline Removed section
411-07: Travel Reimbursements added link to FIS 407-01 Submission Deadline
407-08: Travel Advances Updated links

102-01: Deposit Slips, Timing, Account Codes

UPdated links

2013 Revisions

December

Date Section Summary of Changes
3
413-01: NRAs Services and Travel updated link for International Visitor Data Sheet.
3 413-03: NRAs Scholarships and Fellowships updated link for Certificate of Residency
17 003-23: Large Payment Authorization uploaded new document
19 408-01: Procurement Cards fixed page formatting
19 410-06: Memberships and Dues Updated text under Bullet #4
19 514: Education & General (E&G) and Statewide Public Service (SWPS) Budgeted Operations Moved content from section 1403-02.
19 1403-02: Vacant
This section is now vacant and content is under FIS 514
30 514: Education & General (E&G) and Statewide Public Service (SWPS) Budgeted Operations Updated link for OAR 580-040-0010

November

Date Section Summary of Changes
13 Ex003-25: Non-resident Alien - Form Descriptions updated text for PPSC to "Non-resident aliens must complete a PSC if he/she will receive a payment for services at any dollar level."

October

Date Section Summary of Changes
15 Ex003-24: Inviting & Paying a Non-Resident Alien for Academic Activities Added new exhibit
15 Ex003-25: Non-resident Alien - Form Descriptions Added new exhibit
15 Ex003-26: Department and Employee Directory - non-resident Alien Activities Added new exhibit
15 Ex003-27: Payments That Can Be Issued to Foreign Nationals Added new exhibit
15 Ex003-28: Paying Wages to a Non-resident Alein Added new exhibit
15 Ex003-16: Proposal for Use of e-Signature Added new exhibit
15 413: Non-Resident Aliens (NRA) Added new section
15 413-01: NRAs Services and Travel Added new section
15 413-02: NRAs Payroll – University Employment Added new section
15 413-03: NRAs Scholarships and Fellowships Added new section
15 413-04: NRAs Foreign Business Payments Added new section
15 410-27: Gift Cards or Certificates updated
15 508-01: Payment of Audit Disallowance updated
15 511: e-Signature updated
15 1402: Vacant now vacant
15 1403-13: Vacant now vacant
15 1402-17: Vacant now vacant

September

Date Section Summary of Changes
27 FIS Ex003-02: Vacant
Removed content for Mileage Chart for Cities Outside Oregon
27 411-02: Ground Transportation Removed link/text to FIS Ex003-02 Mileage Chart for Cities Outside Oregon

August

Date Section Summary of Changes
15
410-22: Licenses and Occupational Fees
general update
15
505: How to Determine Fund, Account, Budget Balances general update
15 502: Lease Reporting general update
15 410-03: Donations, and Contributions, and Sponsorships general update
15 1104: Rule Codes updated content under 1PBA
15 410-05: Hosting Groups and Official Guests general update
15 410-01: Alcohalic Beverages removed the sentence "Alcoholic beverages are not reimbursable when official guests are hosted at an employee’s home."
15 410-06: Memberships and Dues general update
15 408-01: Procurement Cards general update

July

Date Section Summary of Changes
1
1401 & 1401-04: Vacant Both sections are now vacant
1
1402-07: Vacant Now vacant
1 1402-11: Vacant
Now vacant.
1 411-07: Travel Reimbursements Updated link for eSignature
1 406-04: Signatures Updated link for eSignature
23 1403-03: Designated Operations Updated account codes under Covering fiscal year-end deficits heading
23 1403-04: Service Center Operations
Updated account codes under Deficit and Termination of Service Center Status headers
23 409-03: When to use Training account codes

Removed  "and 39x16 Travel account codes" from the first sentence and remove the last sentence.

23 411: Travel

change 39445 to 39117 Non-Empl Travel - Domestic

23 410-29: Meals on One Day Trip (no overnight stay)

Changed use 39446 In-State Group Travel, 39546 Out-of-State Group Travel to 39119 Group Travel-Domestic

23 Ex003-13: Account Code Restrictions
Removed the line for 39492 speaker trvl-no IC
23 409-01: Account Code Restrictions by Fund Type Cchanged 3xxxx – Travel and Subcontracts to 3xxxx Subcontracts and remove 39492 speaker travel – only allowed on grants
25 002: Definitions Updated the account code on Passport Expense from 24999 to “24560 VISA/Passport Processing Fees”.
26 1107: Journal Vouchers Updated text under Processing Rules

June

Date Section Summary of Changes
5 415-04: Reimbursements Updated information under Receipt Requirements
5 415-05: Procedures Updated information under Prior to the Move
5 411-09: Non-Reimbursable Expenses Added to the list of expenses not normally reimbursed
6 411-01: Air Transportation General updates to the entire section.
13 1108: Approval Routing General updates to the entire section.

May

Date Section Summary of Changes
9
1104: Rule Codes
Added lines 1BTE through 1PBA
9
1402-09:Vacant
Content moved to 410-22. This section now vacant
9 410-22: Licenses and Occupational Fees created new section from 1402-09
9 407-02: Petty Cash Created new section from 1402-10
9 1402-10: Vacant Moved content to 407-02. This section is now vacant
9 407-01: Cash Out
Created new section from 1402-02
9 1402-02: Vacant Moved content to 407-01. This section is now vacant
9 403: Graduate Assistant Employed by Non-Academic Unit Created new section from 1402-14
9 1402-14: Vacant Moved content to 403. This section is now vacant
9 510: Facilities and Administrative Rate Created new section from 900
9 900: Transfers Moved content to 510. Changed this section name to Transfers
9 901: Transfer of Funds Created new section from 413
9 413: Vacant Moved content to 901. This section is now vacant
9 902: Transfer Account Codes Created new section from 1107-07
9 1107-07: Vacant Moved content to 902. This section is now vacant
9 1102: How to Request Banner Chart of Accounts (FOAPAL) Elements Updated content
9 410-08: Employee Recognition Combined with content from 1402-13
9 1402-13: Vacant
Moved content to 410-08. This section is now vacant
9 410-09: Graduation Event Expenses Updated content
9 410-11: Fellowships, Scholarships, and Student Payments Combined with content from 1402-16 and 1402-06
9 1402-16: Vacant
Moved content to 410-11. This section is now vacant
9 1402-06: Vacant Moved content to 410-11. This section is now vacant
9 507-01: Payments to Vendors or Contractors, Employee Awards and Gifts added bullet for "departmental graduation events" under Payments to vendors... heading
9 410-27: Gift Cards or Certificates Updated content
16 1403-13: e-Signature
Updated link for e-Authentication Risk and Requirements Assessment (eRA) Tool
17 407: Personal Reimbursements Updated link for 407-01: Cash Out
30 408-01: Procurement Cards Updated entire section
30; 1402-12: Vacant Section was previously "1402-12: OSU Purchasing Card and Student Group/Team Travel Card" is now vacant

April

Date Section Summary of Changes
4 1200: Records Retention Requirements fixed broken links
22 411-07: Travel Reimbursements Updated link for eSiganture Policy

March

Date Section Summary of Changes
5 102-05: Gift, Grant, and Contract Income updated numbering throughout the page
15 407-07: Departmental Advances (Non-Travel) updated 2nd paragraph
19 002: Definitions Added entry for Non-Refundable Course Fee
21 504: OSU Assessments removed "See FIS 1401-05: Gift Fees."
15 410-30: Communications: Internet Services and Other Mobile Devices Added content from 1402-03 and revised
15 410-33: Communications Allowance Added content from 1402-15 and revised
15 1402-03: Vacant moved content to 410-30 and made Vacant
15 1402-15: Vacant
moved content to 410-33 and made Vacant

February

Date Section Summary of Changes
15 407-08: Travel Advances changed "or" to "and" at the end of the 3rd bullet point
19 410-22: Vacant
Prepaid Phone Cards - Network Services no longer issues these cards
19 410-15 Vacant Telecommuting policy is moving to OHR
19

406-13 Vendor Maintenance

created new section
19

406-14: One-time Vendor Refunds 

created new section
  403: Vacant

Vendor Payments - Setting Up New Vendors -- is now vacant

January

Date Section Summary of Changes
2 1403-04: Service Center Operations updated text under Reporting to OUS Controller’s Division
10

002 Definitions
410-05, 07, 29, and 32
411-03, 06, 07, 08, and 09
415-04
1106
1402-02, 12, 16, and 17

added link for per diem
10 1107-07: Transfer Account Codes updated entire section
10 Ex003-21: Tranfer Account Code Usage by Fund Type II  
22 706: Research Equipment Reserves Removed reference to FIS 1404-01 and added a link to BUC
22 102-05: Gift, Grant, and Contract Income updated entire section
22 1401-05 Gift Fees Now vacant
22 104: e-Commerce Moved 1401-06 to 104 and updated content
22 302: Students - Current A/R Account updated entire section
22 1401-04: Student Account Refund Now vacant
22 411-01: Air Transportation updated entire section
29 003-24: Memo of Understanding – Air Fare Purchase Now vacant

2014 Revisions

March

Date Section Summary of Changes
February-March 003-02: Account Codes Created new sections

January

Date Section Summary of Changes
15  515

FIS 1403-03 Designated Operations renumbered to FIS 515

15  516

FIS 1403-04 Service Center Operations renumbered to FIS 516

15  517

FIS 1403-05 Auxiliary Enterprises renumbered to FIS 517

15  518

FIS 1403-10 Sales of Goods and Services renumbered to FIS 518

15  519

FIS 1403-01 Recharge Activities (Internal & External) renumbered to FIS 519

15
1400*
FIS 1400 and all subsections were removed.
15 410-33: Communications Allowance Updates references from Payroll to Business Center
15 1200: Records Retention Requirements
Added section 1202: Digital Imaging
 15 411-03: Lodging General Updates