Fiscal Operations Manual
Section: Manual Revision Record
Effective: 09/18/2003
Fiscal Operations Manual
Section: Manual Revision Record
Effective: 09/18/2003
Policy |
Summary of Change |
| FIS 002 Definitions |
Added terms: Internal Management Directive, Moving Expenses, Sabbatical Leave-Supplement, and Stipend. Revised terms: Credit Memo, Reduction of Expense, Reimbursements. |
| FIS-Ex 003-01 FIS Acronym List |
Replaced exhibit with FIS Acronym list. |
| FIS 102-08 Travel Paid by Outside Source |
Identified what funds should be initially used to pay expenses and added procedures for depositing checks directly paid to employee. |
| FIS 404 Arranging for Automated Clearing House (ACH) Payments |
Added this information to the manual. |
| FIS 406 Vendor Invoice Processing |
Identified what information needs to be on a vendor's invoice. |
| FIS 407 Employee Reimbursements |
Revised option for payment of employee reimbursements. |
| FIS 407-01 Travel Reimbursements |
Expanded area by adding specific information for the different employees/non-employees. |
| FIS 407-02 Personal Reimbursements |
Added requirement of "clear business purpose" and requirement for long distance cell-to-cell phone calls. |
| FIS 408-03 Travel Agencies (airfare) |
City Pairs program and OSU contracted travel agencies cannot be used for someone on a Personal Services Contract (PSC) or a vendor. |
| FIS 409-01 Account Code Restrictions by Fund Type |
Added new account codes and revised several existing ones. |
|
FIS 409-03 |
Added 409-03, new information. |
| FIS 410-05 Hosting Groups & Officials |
Added information on hosting and alcohol. |
| FIS 410-06 Memberships and Dues |
Added section (h.) Personal memberships in social and sports clubs. |
| FIS 410-07 Paying for Meals and Refreshments Served at Intra-departmental Functions |
Added information on refreshments. |
| FIS 410-21 Postage Orders |
Deleted. |
| FIS 410-21 Conference Expenses |
Added "new." |
| FIS 410-22 Prepaid Calling Cards |
Added detailed information on use and instructions for use. |
| FIS 410-25 Payment for Services |
Changed title from Personal Services Contracts to Payment for Services and updated information. |
| FIS 410-29 Meals on One Day Trip (no overnight stay) |
Added this new section to manual. |
| FIS 801-05 Travel |
Added two options for processing travel reimbursements for a trip beginning on one fiscal year and ending on the next fiscal year. |
| FIS 1101 FOAPAL Elements |
Added Funds 438xxx information. |
| FIS 1106-05 Payment of Travel Reimbursements |
Updated the process and requirements for travel reimbursements. |
| FIS 1107-01 Doing a Correction or Redistributing Charges |
Added GRA/GTA Fee Remission (1095x) redistributions information. |
| FIS 1107-04 Service Center Reimbursements - 09xxx Account Codes |
Can only use 09xxx account codes with 09xxxx funds. |
| FIS 1109-01 Year End Budget Journal Voucher |
Added "Budget" to title. |
| FIS 1111 Document Approval History |
Added "Use Banner forms FOIAPHT or FOIAPPH". |
| FIS Section 1400 Policies |
Reorganized and renumbered section 1400 to allow future policies to be added without disrupting the current organization of section. |
| FIS 1405 Cellular Phone Policy |
Added specific examples of business related expenses. |
Policy |
Summary of Change |
| FIS 002 Definitions |
Revised Bad Debt Allowance definition. |
| FIS 102-05 Gifts, Grants and Contracts Income |
Added information on gifts by OSU employees. |
| FIS 410-25 Personal Services Contracts |
Revised information on the use of Personal Services Invoice (PSI). |
| FIS 410-28 Greeting Cards |
Added new section on greeting cards. |
| FIS 503 Department of Administrative Services (DAS) assessments |
Revised items in which fees are accessed. |
Policy |
Summary of Change |
| FIS 513 Accounting for Agency Funds |
Added FIS 513 to manual. |
| FIS 1101 FOAPAL Elements |
Added specific information under "Funds." |
Policy |
Summary of Change |
| FIS 513 Accounting for Agency Funds |
Added FIS 513 to manual. |
| FIS 1101 FOAPAL Elements |
Added specific information under "Funds." |
| FIS 101 Students |
Changed information on tuition rate structure. |
|
FIS 203 |
Changed account code 06410 to 79301. |
| FIS 410-27 Gift Certificates |
Added section 410-27 on Gift Certificates. |
| FIS 1107-03 Internal Sales Reimbursements - 79xxx Account Codes |
Changed the use of 79xxxx account codes to all funds except Service Centers (09xxxx funds) and Agencies (9xxxxx funds). |
| FIS 1107-05 Income Account Codes on Journal Vouchers |
Income Account codes are no longer allowed on Journal Vouchers for Workshop Registrations(credits) and Auxiliary Funds (1xxxxx) Credits. |
| FIS 1417 Payment of Licenses and Occupational Fees |
Added Notary License to list of licenses paid for by University if License is critical to operation of unit. |
Fiscal Operations Manual
Section: Manual Revision Record
Effective: 09/18/2003
Policy |
Summary of Change |
| FIS 002 Definitions |
Updated the definitions for Internal Sales Distribution and Inter-Departmental. |
| FIS 203 Workshop Income from OSU Departments |
Replaced the term "workshop" with Miscellaneous Internal Services and replaced account code "79301" with 09392. |
| FIS 204-02 University (internal) Fee Book |
Added the sentence "See the Internal Sales Reimbursements definition for the appropriate account code to use for these internal transactions. |
| FIS 407-01 Travel Reimbursements |
Replaced "Invited Guest" with "Official Guest." |
| FIS 409 How to Determine What Account Code to Use |
Deleted "unless credit is to an 05xxxx Designated Operations fund." |
| FIS 409-01 Account Code Restrictions by Fund Type |
Under Revenue Account Codes, replaced 5th bulleted line "09xxx Service Center income, internal service center reimbursement - only on 09xxxx funds" with "09xxx Internal Sales income, - only on 05xxxx, 09xxxx, and 1xxxxx funds". Also deleted the 6th bulleted line (05XXXX if cost overrun) |
| FIS 410-05 Hosting Groups & Official Guests |
Replaced "Invited Guest" with "Official Guest." |
| FIS 411-01 Revenue Transfer Requirements |
Replaced 3rd bulleted line "When income is posted to service departments with 79xxx account codes. Such income is generated from charges to other departments for goods and services provided by the service department) with "09xxxx Internal Sales are not considered Revenue for this section. See Internal Sales Reimbursements definition. |
| FIS 1107-01 Doing a Correction or Redistributing Charges |
Added "use JV Rule Code 3GNT" to the information concerning the redistribution charges involving Grants. |
| FIS 1107-03 Internal Sales Reimbursement -- 79xxx Account Codes |
Updated the exception concerning the use of the 79xxx account codes. |
|
FIS 1403-01 |
Replaced account code "79390" in Departmental General Fund with "09390" for the entry of expenditures in the designated operations funds related to the direct and indirect costs of the activity. |
Policy |
Summary of Change |
| FIS 1402-01 Airfare Purchasing Policy - Not Using Contracted Travel Agencies |
Added information on Personal Travel Combined with Business Travel. |
Fiscal Operations Manual
Section: Manual Revision Record
Effective: 09/18/2003
January | February | March | April | May | June | July | August | September | October | November | December
| Date |
Policy |
Summary of Change |
| 12/15/2005 | FIS 1402-01 Airfare Purchasing Policy - Not Utilizing Contracted Travel Agencies |
Added: Travelers are required to obtain a written quote from one of the contracted travel agencies showing the cost of the most economical direct route of travel as justification before using non-contracted agency that offers lower cost airfare. |
| 12/8/2005 |
FIS 408-02 |
Added information about using the AutoPay vendor program for car rentals. |
| Date |
Policy |
Summary of Change |
| 11/15/2005 | FIS 410-30 Information Technology Expenditures |
Added this expenditure to the manual. |
| 11/10/2005 | FIS 410-05 Hosting Groups and Official Guests (non-employees) |
Increased the Maximum Meal Amounts. |
| Date |
Policy |
Summary of Change |
| 10/25/2005 | FIS 002 Definitions |
Revised the definition for AUXILIARY ENTERPRISES and added the definition for AGENCY. |
| FIS 103-06 and FIS 411-03 Income Account Code to Agency Funds Using a JV |
New pieces of information added. |
| Date |
Policy |
Summary of Change |
| 9/27/2005 | FIS 1402-13 Employee Recognition |
Added new policy to FIS Manual. |
| 9/22/2005 | FIS Manual | Replaced old links to FASOM manual with new links to the OUS Fiscal Policy Manual. |
| FIS 410-08 Retirement Receptions/Employee Recognition |
Institutional funds can no longer be used for these purposes. |
| Date |
Policy |
Summary of Change |
| 7/11/2005 | FIS 1403-01 Designated Operations |
Replaced entry for Cr. Departmental General Fund Account Code from 09390 to 79390 (Admin Service Internal Sales) in the procedure section. |
| Date |
Policy |
Summary of Change |
| 5/23/2005 | FIS 410-05 Hosting Groups and Official Guests (non-employees) |
Replaced "In the case where a receipt has been lost, an affidavit of lost/missing receipt can be substituted which includes all the details above. Use of affidavit of lost/missing receipt should be rare; employees should submit requests for reimbursement in a timely manner to minimize the loss of the original itemized receipts."
With In the case where a receipt has been lost, contact Accounts Payable. |
| FIS 1403-01 Designated Operations |
Changed the amount limit to $25,000 for Carry over from one fiscal year to the next |
Fiscal Operations Manual
Section: Manual Revision Record
Effective: 09/18/2003
January | February | March | April | May | June | July | August | September | October | November | December
| Date |
Policy |
Summary of Change |
| 12/08/2006 | FIS 507 Relationship Between OSU and OSU Foundation |
Updated and expanded policy and procedures in response to current practices and recommendations. |
| 12/08/2006 | FIS 410-05 Hosting Groups and Official Guests |
Removed reference to retirement receptions for account code 28613. |
| 12/05/2006 | FIS 1405-01 Banner Journal Vouchers |
Updated language in regarding OPE correction to indicate university ID rather than social security number. |
| Date |
Policy |
Summary of Change |
| 11/01/2006 | FIS 410-32 Participant Support Costs |
Changed account code in examples table for "Refreshments for math/science club" to 28612. |
| Date |
Policy |
Summary of Change |
| 10/16/2006 | FIS 410-32 Participant Support Costs |
Added a Participant Support Cost policy for individuals engaged in training and/or research in a specific field or program, and in which costs are generally funded by grants and/or contracts. |
| Date |
Policy |
Summary of Change |
| 9/19/2006 | FIS 1402-13 Employee Recognition Policy |
Added an employee recognition policy. |
| FIS 1402-07 Gift Certificates |
Updated Gift Certificates policy to provide details such as tax withholding and processing for Foundation funds. Added account code information. | |
| 9/06/2006 | FIS 1402-03 Communications: Internet Services, and other Mobile Devices |
Clarified individual wireless access (para. 3 of Policy section) and added ORS 351.070(3)(a) to Reference section. |
| FIS 1402-15 Communication Allowances |
Added ORS351.070(3)(a) to Reference section. | |
| FIS 410-24 Use of University Property/Facilities for Personal Use |
Clarified in para. 3 that personal usage costs for long distance MUST be reimbursed. |
| Date |
Policy |
Summary of Change |
| 8/23/2006 | FIS 1402-03 Communications: Internet Services, and other Mobile Devices |
Updated policy to include internet services and other mobile devices. |
| FIS 1402-15 Communication Allowances |
Added a communications allowance policy. |
| Date |
Policy |
Summary of Change |
| 7/5/2006 | FIS 410-04 Flower Purchases |
Deleted references related to retirement expenses. |
| FIS 410-05 Hosting Groups & Official Guests |
Updated policy. | |
| FIS 1402-12 OSU Purchasing Card |
Deleted ($1,500.00 for Auxiliaries) in "E" of Policy section regarding capital equipment purchases. | |
| 7/1/2006 | FIS 1402-02 Cash Out |
Revised policy to include volunteers and information on direct deposit for expense reimbursement. |
| Date |
Policy |
Summary of Change |
| 6/8/2006 | FIS 1402-14 Graduate Assistant Employed by Non-Academic Unit |
Added this policy to the FIS Manual. |
| Date |
Policy |
Summary of Change |
| 5/12/2006 | 410-26 Employee Off-Campus Internet Connection Charges |
Deleted FIS 410-26 from FIS manual. |
| Date |
Policy |
Summary of Change |
| 3/30/2006 | FIS-Ex003-02 Cost Accounting Standards Guidelines |
Deleted exhibit from the FIS manual. This information is located in the GCG Manual as GCG 105: Cost Accounting Standards Guidelines. |
| 3/15/2006 | FIS 410-31 Utilities for Short Term Crew Field Crew Housing |
Added this new topic to the FIS manual. |
| FIS 1101 FOAPAL Elements |
Changed Funds 065XXX through 067XXX Inventions/Royalty Funds to 065XXX through 067XXX Technology Transfer Funds and added additional information on the use of these fund numbers. | |
| FIS 1402-12 OSU Purchasing Card |
Updated the terminology in the Procedure section and deleted the term "Packets." |
| Date |
Policy |
Summary of Change |
| 1/16/2006 | FIS 1404-01 Building Use Credits |
Replaced OMB Circular A-21; section j.12 with OMB Circular A-21; section J.14h. |
| FIS 705 Building Use Credit Reserves |
Updated policy. |
Fiscal Operations Manual
Section: Manual Revision Record
Effective: 09/18/2003
January | February | March | April | May | June | July | August | September | October | November | December
| Date |
Policy |
Summary of Change |
| 11/01/2007 | FIS TOC FIS Table of Contents |
Took out Internal Fee Book, External Fee Book, and Academic Fee Book from 1401-03. Books are located under 1401-03 policy. |
| Date |
Policy |
Summary of Change |
|
10/12/2007 |
FIS 1101 Banner Processes |
Took out verbiage, "link to Appendix for details." |
|
10/12/2007 |
FIS 406-10 Payment Terms (i.e. Net 30) |
Updated verbiage for policy. |
| Date |
Policy |
Summary of Change |
|
9/14/2007
|
FIS-Ex003-13 Account Code Restrictions |
Added title to exhibit. |
| FIS 409-01 Account Code Restrictions |
Changed verbiage to state, "specific account code restrictions." | |
|
9/11/2007 |
FIS 409-01 Account Code Restrictions |
Added verbiage, "matrix depicting the account code restrictions can be found at FIS-Ex003-13." |
|
9/10/2007
|
FIS 408-02 Car Rentals |
Updated link to PaCS web site. |
| FIS-Ex003-13 Account Code Restrictions |
Added new exhibit, FIS-Ex003-13: Account Code Restrictions. |
|
| FIS 003 List of Exhibits |
Added link to new exhibit FIS-Ex003-13. | |
|
9/04/2007
|
FIS 1112 Month End Closing Process |
Changed first sentence to state that each period closes on the 7th working day of the following month. |
| Date |
Policy |
Summary of Change |
|
8/24/2007 |
FIS 412 |
Updated like to Section 02:Account Codes - Summary of Tax Reportable Account Codes of the OSU Financial Administration Standard Operating Manual (FASOM). |
|
8/06/2007 |
FIS 1403-03 |
Updated verbiage for administrative costs for the current fiscal year. |
| Date |
Policy |
Summary of Change |
|
7/23/2007 |
FIS 103-02 |
Updated location and link for Wire Transfer form, which is now located in OSCAR. |
|
7/01/2007 |
FIS 1402-02 |
Updated link for OSU Employee On-Line Services. |
|
7/01/2007 |
FIS 1402-14 |
Updated verbiage of purpose, policy, procedures, and references. |
|
7/01/2007 |
FIS 1401-02 |
Updated verbiage of purpose, policy, procedures, and references. |
|
7/01/2007 |
FIS 1401-01 |
Updated verbiage of purpose, policy, procedures, and references. |
|
7/01/2007 |
FIS 410 |
Updated link for FIS 410-05, FIS 410-07, FIS 410-01 and FASOM 13.01 under FIS 410-05, Hosting Groups and Official Guests. Updated FASOM 13.01 link under FIS 410-06, Memberships and Dues. Removed FASOM 13.01 link under FIS 410-08. Updated FIS 410-09 Gradation Event Expense policy. Updated FIS 302-03 link under FIS 410-11 Scholarships from Non Education and General Funds. Changed title of form under FIS 410-15; Telecommuting Policy is now called Telecommuting Policy and Agreement Form. Updated FASOM 02.11L link under FIS 410-20. Updated link for Advisory Opinion No.98A-1003 under FIS 410-24. Under FIS 410-25; updated link for AutoPay Vendor List and contact information regarding the payment of foreign nationals. Updated link for OPAA under FIS 410-32. |
|
7/01/2007 |
FIS 1107 |
Updated verbiage of purpose, policy, procedures, and references. |
|
7/01/2007 |
FIS 504 |
Updated verbiage of purpose, policy, procedures, and references. |
|
7/01/2007 |
FIS 200 |
Updated verbiage of purpose, policy, procedures, and references. |
|
7/01/2007 |
FIS 1403-01 |
Updated verbiage of purpose, policy, procedures, and references. |
|
7/01/2007 |
FIS 1403-02 |
Updated verbiage of purpose, policy, procedures, and references. |
|
7/01/2007 |
FIS 1403-03 |
Updated verbiage of purpose, policy, procedures, and references. |
|
7/01/2007 |
FIS 1403-04 |
Updated verbiage of purpose, policy, procedures, and references. |
|
7/01/2007 |
FIS 1403-05 |
Updated verbiage of purpose, policy, and procedure. Updated links for OSU Assessments FIS 504, OUS Auxiliary Enterprise Indirect Cost Allocation Policy, and State of Oregon Department of Administrative Services Assessments FIS 503. Updated links in Developing Fees section for IMD 8.016(3) Proportionate Financing of Joint Use Facilities and FIS 1403-01. Updated link in Revenue section for FIS 1107 Journal Vouchers. Updated links for Additional References. |
|
7/01/2007 |
FIS 407 |
Removed Cash Out Personal Reimbursement form. |
|
7/01/2007 |
FIS 102-01 |
Updated links for Business Affair' Cash Handling Manual, Oregon State Treasury's Cash Management Manual, and Grant, Contract, Gift Accounting Policy & Procedure Manual. |
| FIS 102-02 External Income (University Fee Book) |
Updated links for Sales of Goods and Services, University Fees, Recharge Activities, and Designated Operations |
|
| FIS 102-05 Gift, Grant and Contract Income |
Updated link for OUS policy 55.100 and PRO 207. |
|
|
7/01/2007 |
FIS 101 |
Updated links for Academic Year Fee Book and Summer Session Fee Book. Updated link for Scholarship and Awards Authorization for Payment form (SAAP). Updated References links. |
|
7/01/2007 |
FIS 410-09 |
Updated link for FIS 507 Relationships Between OSU and OSU Foundation. |
|
7/01/2007 |
FIS 409 |
Updated link for Description of account code in OUS Fiscal Policy Manual and link for Information contained in OSU Fiscal Manual, especially FIS 410. |
| FIS 409-02 Frequently Asked Questions (FAQ) |
Updated link for FAQ's. |
|
| FIS 409-03 When to use Training account codes |
Updated Reference links. |
| Date |
Policy |
Summary of Change |
| 5/16/2007 |
FIS 202 |
Updated link for Endowment policy. |
| 5/11/2007 | FIS 502 Leasing Reporting |
Updated link for OUS Fiscal Policy Manual 05.281 Accounting for Leases. |
| 5/08/2007 |
FIS 1403-05 |
Updated evaluation of appropriate measures. Added bullet about Internal Audit Division. Under "Additional Information" changed link to the OUS Policy on Financial Irregularities. |
| Date |
Policy |
Summary of Change |
| 4/26/2007 | FIS 1401-03 University Fees |
Updated links to fee books. |
| 4/19/2007 | FIS 902 Facilities and Administration Rate Calculation (MTDC Rate) |
Expanded list of expenditures to include building and equipment depreciation, and interest on bonds. Added a bullet to the calculation process that provides more complete instructions. |
| Date |
Policy |
Summary of Change |
| 1/23/2007 | FIS-Ex003-04 Capital Inventory Asset Codes |
Updated information regarding depreciation allowances, standard life and depreciation codes for capital inventory. |
| 1/08/2007 | FIS 706 Research Equipment Reserves |
Updated and expanded policy and procedures in response to current practices and recommendations. |
Fiscal Operations Manual
Section: Manual Revision Record
Effective: 09/18/2003
Policy |
Summary of Change |
| FIS 1402-15 Communications Allowance |
Updated significant areas of the policy and procedures section to reflect current technology and associated costs. |
| FIS 1402-03 Communications: Internet Services and Other Mobile Devices |
Updated significant areas of the policy and procedures section to reflect current technology. |
Policy |
Summary of Change |
| FIS 407-01 Travel Reimbursements |
Updated first paragraph and link to the Travel Reimbursement Request Form. |
| FIS 404 Arranging for Automated Clearing House (ACH) Payments |
Updated verbiage to policy and link to Direct Deposit Authorization form. |
| FIS 410-05 Hosting Groups and Official Guests |
Added sentence to last paragraph referring to students groups on one day or overnight trips. |
Policy |
Summary of Change |
| FIS 410-31 Utilities for Short Term Field Crew Housing |
Updated account code for Building Rental to 24151. |
| FIS Ex003-17 External Receipts Account Code Guidance |
Added new exhibit. |
| FIS 102-01 Deposit Slips, Timing, Account Codes |
Added verbiage and link to FIS Ex-003-17. |
| FIS 1401-01 Deposits |
Added verbiage and link to FIS Ex-003-17 under additional information. |
| FIS 003 List of Exhibits |
Added new exhibit, FIS Ex-003-17 External Receipts Account Code Guidance. |
Policy |
Summary of Change |
| FIS 1402-13 Employee Recognition |
Updated policy. |
Policy |
Summary of Change |
| FIS 1401-01 Deposits |
Added link to FASOM 01.21C under policy. Updated ORS 279.261(1) to ORS 293.265 and linked to page. Updated link to Cash Handling Handbook. Added FIS 1401-06: e-Commerce Policy link to additional references. |
Policy |
Summary of Change |
| FIS 1402-16 Fellowships, Scholarships, and Student Payments |
Updated exceptions to this policy must be approved by Director of Financial Aid and not Director of Business Affairs. |
Policy |
Summary of Change |
| FIS 1402-15 Communications Allowance |
Updated all amounts rounded up to the nearest $5, effective January 1, 2009. |
Policy |
Summary of Change |
| FIS 1403-16 Fellowships, Scholarships, and Student Payments |
Created new policy. |
Policy |
Summary of Change |
| FIS 1403-13 Proposal for Use of e-Signature |
Created new policy. |
| FIS Ex003-16 Proposal for Use of e-Signature |
Created new exhibit. |
| FIS Ex003-15 e-Signature Authentication Assurance Levels |
Created new exhibit. |
| FIS 1402-12 OSU Purchasing Card and Student Group/Team Travel Card |
Updated title and policy. |
Policy |
Summary of Change |
| FIS Ex003-14 e-Commerce Incident Report |
Created new exhibit. |
| FIS 1401-16 e-Commerce |
Created new policy. |
Policy |
Summary of Change |
| FIS 1402-15 Communications Allowance |
Updated link to Cost Analysis, Business Affairs, Oregon State University. |
Policy |
Summary of Change |
| FIS 509 Relationship Between OSU and the Agricultural Research Foundation |
Added new policies. |
Policy |
Summary of Change |
| FIS 801-09 Journal Vouchers |
Updated rule code from 3YEC to 3JV1. |
Policy |
Summary of Change |
| FIS 801-14 Balance Sheet Analysis |
Updated rule code from 3YEC to 3JV1. |
Policy |
Summary of Change |
| FIS 1402-12 OSU Purchasing Card |
Updated entire policy and procedure. |
| FIS 102-10 Cash Handling on Behalf of a Third Party |
Added new policy. |
| FIS 102-11 Contracting with a Third Party for University Business |
Added new policy. |
Policy |
Summary of Change |
| FIS 1401-06 Guidelines for Release of Student Records |
Removed additional information section. |
Policy |
Summary of Change |
| FIS 410-05 Hosting Groups and Official Guests |
Took out (non-employees) from title. Revised entire policy. |
| FIS 410-07 Hosting Groups and Official Guests |
Revised title and entire policy. |
| FIS 410-29 Meals on One Day Trip (no overnight stay) |
Revised entire policy. |
Policy |
Summary of Change |
| FIS 1402-12 OSU Purchasing Card |
Updated entire policy and procedure. |
Policy |
Summary of Change |
| FIS 408-01 Procurement Cards |
Added reference to Fiscal Policy Manual 70.100 Purchasing - Procurement. |
| FIS 402-02 Encumbrances for Payroll and OPE (Fringe Benefits) |
Updated link to employee classes. |
| FIS 401-06 Vacation and Sick Leave Accrual |
Updated link to HRS Section 1500. |
Policy |
Summary of Change |
| FIS 102-09 Attendee-Paid Funds for Recognition Event |
Added new policy called Attendee-Paid Funds for Recognition Event. |
Policy |
Summary of Change |
| FIS 1108 Approval Routing |
Added additional information link, FIS 1405-01 Delegation of Invoice Final Approval to Departments. |
| FIS 1405-01 Delegation of Invoice Final Approval to Departments |
Added additional information link, FIS 1108 Approval Routing. |
Policy |
Summary of Change |
| FIS 1107-03 E & G funds Internal Reimbursement -- 79xxx Account Codes |
Added policy number and link to Recharge Policy. |
| FIS 1405-01 Delegation of Invoice Final Approval to Departments |
Added new policy. |
Fiscal Operations Manual
Section: Manual Revision Record
Effective: 09/18/2003
Policy |
Summary of Change |
| FIS 1107-07 Transfer Account Codes |
Added policy to FIS manual. |
Policy |
Summary of Change |
| FIS 1402-01 Airfare Purchasing Policy |
Removed Applicability paragraph, updated revised date to 10/01/2009 |
| FIS 003 List of Exhibits |
Added link to FIS-Ex003-21: Transfer Account Code Usage by Fund Type Level II |
Policy |
Summary of Change |
| FIS 1402-17 Payments to Non-Resident Aliens (NRA) |
Added policy to FIS manual. |
Policy |
Summary of Change |
| FIS 1403-04 Service Center Operations |
Minor updates throughout text for termination of service center status. |
| FIS 1403-03 Designated Operations |
Changed fund balance transfer codes. |
Policy |
Summary of Change |
| FIS 1403-03 Designated Operations |
Changed transfer codes for Closing a Designated Operation fund. |
Policy |
Summary of Change |
| FIS 101 Student (Revenue) |
Minor updates throughout with additional links to resources included. |
Policy |
Summary of Change |
| FIS Ex003-20 Course Fee Calculation Guidance |
Added new exhibit, Course Fee Calculation Guidance. |
Policy |
Summary of Change |
| FIS 800 Closing the Books |
Updated verbiage for 801-10 and 801-11. |
Policy |
Summary of Change |
| FIS 800 Closing the Books |
Updated 801-01 through 801-14. Created 801-15 (Expenditure Review) and 801-16 (Revenue Review). |
Policy |
Summary of Change |
| FIS 506 Tax Exempt Status |
Updated OUS Tax Exempt link and Internal Revenue Code, Title 26, Code 115 link. |
Policy |
Summary of Change |
| FIS 1403-12 Financial Irregularities |
Removed OSU policy and created a link to the OUS policy. |
Policy |
Summary of Change |
| FIS 507 OSU and OSU Foundation Relationship |
Updated verbiage to policy. |
Policy |
Summary of Change |
| FIS 1405-02 Program Codes |
Updated all program codes in procedure section. |
Policy |
Summary of Change |
| FIS Ex003-18 Fund Reconciliation Responsibility by Fund |
Added new exhibit. |
| FIS Ex003-19 Fund Reconciliation Responsibility by Unit |
Added new exhibit. |
| FIS 1101 FOAPAL Elements |
Updated definition of Fund. |
Fiscal Operations Manual
Section: Manual Revision Record
Effective: 09/18/2003
January | February | March | April | May | June | July | August | September | October | November | December
Policy |
Summary of Changes |
| 1101 FOAPAL Elements | General Revisions from Fall 2007 Review |
| 1102 How to Establish a New Index | |
| 1104 Rule Codes | |
| 1106 Invoices | title change on 1106-06 |
| 1107 Journal Vouchers | 1107-02 deleted/vacant, 1107-08 is new |
| 1108 Approval Routing | 1108-02 deleted/vacant |
| 1109 Special Approvals | |
| 1110 Document Status | |
| 1111 Document Approval History | |
| 1405-01 | is now vacant |
| 1200 Records Retention Requirements | |
| 1403-03 Designated Operations | |
| 1403-04 Service Center Operations |
Policy |
Summary of Changes |
| 413 Transfer of Funds | General Revisions from Fall 2007 Review |
| 414 Revolving Funds | |
| 504 OSU Assessments | |
| 507-04 OSU Foundation Procedures for an OSU Reimbursement Request | |
| 512 Use of Foreign Banks | |
| 801 Fiscal Year End Processes | |
| Ex003-22 Business Center – JV Rule Code Matrix | Created new exhibit |
| 1104 Rule Codes | Added a link to FIS-Ex003-22 Business Center – JV Rule Code Matrix |
| 1107 Journal Voucher | Added a link to FIS-Ex003-22 Business Center – JV Rule Code Matrix |
Policy |
Summary of Changes |
| 410-23 Testing Incentives | General Revisions from Fall 2007 Review |
| 1402-15 Communications Allowance | |
| 410-15 Telecommuting | |
| 1402-03 Communications: Internet Services and Other Mobile Devices |
Policy |
Summary of Changes |
| FIS 410-05 Housting Groups and Officiql Guests | General Revisions from Fall 2007 Review |
| FIS 410-07 Refreshements or Meals for Unit Functions | |
| FIS 410-08 Retirement Receptions | |
| FIS 1402-02 Cash Out | |
| FIS 1402-13 Employee Recognition | |
| FIS 407 Employee Reimbursement | |
| FIS 1402-12 OSU Purchasing Card and Student Group/Team Travel Card |
Policy |
Summary of Changes |
| FIS 410-02 Cell Phone Charges | General Revisions from Fall 2007 Review |
Policy |
Summary of Changes |
| FIS 405: Purchase Orders and Encumbrances | General Revisions from Fall 2007 Review |
| FIS 410-25: Payments for Services | |
| FIS 1402-07: Gift Certificates | |
| FIS 406: Vendor Invoice Processing | Updates links |
| FIS 402-05: Early Retirement Liability | |
| FIS 408: Centralized Processing of Expenditures | Combining FIS and TRA manuals |
| FIS 406: Vendor Invoicing Processing | |
| FIS 412: 1099 Reporting | |
| FIS 1402-10: Petty Cash | |
| FIS 1402-16: Fellowships, Scholarships, and Student Payments | |
| FIS 1402-17: Payments to Non-Resident Aliens | |
| FIS 002: Definitions |
Policy |
Summary of Changes |
| FIS 1401-02 Sales of Goods and Services | General Revisions from Fall 2007 Review |
| FIS 204 Internal Reimbursements | General Revisions from Fall 2007 Review |
| FIS 206 Surplus Sales | General Revisions from Fall 2007 Review |
| FIS 103 Other Revenue | General Revisions from Fall 2007 Review |
| FIS 407-07 Travel Reimbursements | New section added |
| FIS 407-08 Personal Reimbursements | New section added |
| FIS 407 | 407-01 -- changed section heading 407-03-- changed section heading 05-06 -- made vacant |
Policy |
Summary of Changes |
| FIS 102 Non-student income | General Revisions from Fall 2007 Review |
Policy |
Summary of Changes |
| FIS 401 Payroll | General Revisions from Fall 2007 Review |
| FIS 410-04 flower Purchases | General Revisions from Fall 2007 Review |
| FIS410-20 Payment of Fines | General Revisions from Fall 2007 Review |
| FIS410-29 Meals on One Day Trip | General Revisions from Fall 2007 Review |
| FIS 410-32 Participant Support Costs | General Revisions from Fall 2007 Review |
| FIS 509-02 Deposits from ARF | General Revisions from Fall 2007 Review |
Policy |
Summary of Changes |
| FIS 1402-12 OSU Purchasing Card and Student Group | General Revisions from Fall 2007 Review |
| FIS 002 Definitions | General Revisions from Fall 2007 Review |
Policy |
Summary of Change |
| FIS 403 Vendor Payments | General Revisions from Fall 2007 Review |
| FIS 1402-02 Cash Out |
Updated link for Gift Certificates poining to FIS 1402-07 |
| FIS 1402-04 Determining if Worker is Employee or Independent Contractor | General Revisions from Fall 2007 Review |
| FIS 1402-07 Gift Certificates | General Revisions from Fall 2007 Review |
| FIS 1402-08 Personal Reimbursement for Web Purchases | General Revisions from Fall 2007 Review |
| FIS 1402-09 Payment of Licenses and Occupupational Fees | General Revisions from Fall 2007 Review |
| FIS 1402-10 Petty Cash | General Revisions from Fall 2007 Review |
| FIS 1403-02 Education & General and SWP | General Revisions from Fall 2007 Review |
| FIS 1403-05 Auxiliary Enerprises | Bolded heading Auxiliaries are the only units that may charge internally for ‘rental of buildings or land’ |
| FIS 1404-01 Building Use Credits | General Revisions from Fall 2007 Review |
| FIS 1403-04 Service Center Oerations | General Revisions from Fall 2007 Review |
| FIS 1405-02 Program Codes | added 11990 - Instruction and Departmental Research |
Policy |
Summary of Change |
| FIS 1000 General Ledger Account Codes | General Revisions from Fall 2007 Review |
| FIS 1101 FOAPAL Elements | General Revisions from Fall 2007 Review |
| FIS 1102 How to Establish a New Index | Linked FOAPAL request form |
| FIS 1103 Document Codes | General Revisions from Fall 2007 Review |
| FIS 1105 Purchase Orders | General Revisions from Fall 2007 Review |
| FIS 1106 Invoices | General Revisions from Fall 2007 Review |
| FIS 1107 Journal Vouchers | General Revisions from Fall 2007 Review |
| FIS 1401-02 Sales of Goods and Services | General Revisions from Fall 2007 Review |
| FIS 1401-04 Student Account Refund | General Revisions from Fall 2007 Review |
| FIS 1401-05 Gift Fees | General Revisions from Fall 2007 Review |
Policy |
Summary of Change |
| FIS 607 Depreciation | General Revisions from Fall 2007 Review |
| FIS 603-03 How are Plant Funds Established | General Revisions from Fall 2007 Review |
| FIS 603 Establishing Construction Plant Funds | General Revisions from Fall 2007 Review |
| FIS 513 Accounting for Agency Funds | General Revisions from Fall 2007 Review |
| FIS 512 Use of Foreign Banks | General Revisions from Fall 2007 Review |
| FIS 505 How to Determine Fund, Account, Budget Balances | General Revisions from Fall 2007 Review |
| FIS 503 DAS Assessments | General Revisions from Fall 2007 Review |
| FIS 502 Lease Reporting | General Revisions from Fall 2007 Review |
| FIS 406 Vendor Invoice Processing | General Revisions from Fall 2007 Review |
| FIS 405 Purchase Orders and Encumbrances | General Revisions from Fall 2007 Review |
| FIS 404 Arranging for ACH Payments | General Revisions from Fall 2007 Review |
| FIS 900 Facilities and Administration Rate Calculation | General Revisions from Fall 2007 Review |
Policy |
Summary of Change |
| FIS 1108 Banner Processes | General minor revisions |
Policy |
Summary of Changes |
| 1108: Approval Routing | Updated content |
| 1108-01: Invoices for Fixed Assets | Updated content |
| 1108-02: Processing Large Payments to Vendors | Created new section |
| 003-23: Large Payment Authorization | Added new Exhibit |
| 1403-12: Financial Irregularities | Updated link for OUS Financial Irregularity Policy |
Policy |
Summary of Changes |
|
701: Equipment Replacement Reserves and Depreciation |
Updated content |
| 1106-04: Payment when Check Disbursed to Other than Vendor | removed OVER $300 from 3rd bullet |
Policy |
Summary of Changes |
| FIS 002: Definitions | Added definition for Proof of Payment |
| FIS 411-02: Ground Transportation | Updated content |
| FIS 410-05: Hosting Groups and Official Guests | Updated content |
| FIS 406: Vendor Invoice Processing | Updated content |
Policy |
Summary of Changes |
| FIS 403: Vendor Payments - Setting Up New Vendors | Updated content |
| FIS 1300: Links to OUS and State of OR Policies | Updated content |
| FIS 407: Employee Reimbursements | Updated content |
Policy |
Summary of Changes |
| FIS 1001-05: Fixed Assets | Updated link for Property Management Manual |
| FIS 411-01: Air Transportation | Updated content |
| FIS 410-05: Hosting Groups and Official Guests | Updated content under Hosting Official Guests |
| FIS 701: Equipment Replacement Reserves and Depreciation | updated link for IMD 6.350 |
| FIS 1109: Special Approvals | Updated content |
| FIS 1403-01: Recharge Activities | Updated link for OARS 580-040-0010 |
| FIS 002: Definitions | Updated definition of Official Guests |
| FIS 411-07: Travel Reimbursements |
Updated text under Official Guests |
| FIS 1109: Special Approvals | Updated content |
Policy |
Summary of Changes |
| FIS 101: Student (Revenue) | Updated link for Student Fees Updated entire section 101-01 Tuition and Fees |
Policy |
Summary of Changes |
|
FIS 1403-05 Auxiliary Enterprises |
updated link for OUS Policy 15.001 |
| FIS 410-05 Hosting Groups And Official Guests | updated policy text |
| FIS 1403-04 and FIS 1403-05 | removed link for IMD 6.051, 6.310, 6.350, 6.500 and ORS 315.590. |
Policy |
Summary of Changes |
|
FIS 407-02 Personal Reimbursements |
updated text |
| FIS 406-02 Vendor Invoice Number |
updated text for Albertsons |
| FIS 509-01 Revenues t the ARF | added paragraph under "Revenue not clasifies as contibutions or donations". |
| FIS 1402-12 OSU Purchasing Card and Student Group-Team Travel Card | Revised section |
Policy |
Summary of Changes |
| FIS 900 Facilities and Administratin Rate Calculations |
updated link for Office of Sponsored Programs and Research Compliance web page |
Policy |
Summary of Changes |
| FIS 1402-05 Employees doing business with OSU as Private Contractors or Vendors |
updated text |
| FIS 1401-06 e-Commerce | updated links for OST |
| FIS 410-01 Alcoholic Beverage | updated text |
| FIS 411-02 Ground Transportation | added 3rd paragraph "Due to the number of University Travelers on a single itinerary..." |
| FIS 406 Vendor Invoice processing | Changes made to provide a different link from PaCS regarding purchasing guidelines |
Policy |
Summary of Changes |
| FIS 410-12 Student Travel Recruitment |
Removal of link to TRA Manual |
| FIS 408-02 Car Rentals |
removed language regarding car rental discounts to non-employees |
| FIS 411-07 Travel Reimbursement | added text "Passports, visas, immunization shots and other miscellaneous expenses with receipts may be reimbursed when required for an international trip." to 5th paragraph |
Policy |
Summary of Changes |
| FIS 410-33 | Created new section |
| FIS 410-29 Meals on One Day Trip | Removal of link to TRA Manual |
| FIS 002 Definitions | added definition for State Liability Insurance |
|
FIS 1101 FOAPAL Elements |
updated link for Reduction of Expense |
| FIS 1106-08 | updated text for link to OSCAR |
| FIS 1107-03 | updated link for Recharge Policy 1403-01 |
| FIS 1107-06 | updated link for Year-End Processing |
| FIS 1106-09 | updated link to Office of Post Award Administration (OPAA) |
| FIS 1108 | Remove last sentence just before 1108-01 which reads “See FIS 1405-01 Delegation of Invoice Final Approval to Departments for additional information.” |
| FIS 1302 | updated link for 1302 Internal Management Directives (IMD’s) |
| FIS 1203 | Created new section |
| Date | Policy | Summary |
|---|---|---|
| 11 | 1403-03: Designated Operations | Updated text under Closing a Designated Operation fund |
| 14 | 900: Facilities and Administration Rate Calculation | Added a link for FAQs to section 901 and updated entire section 903: Current Rates |
| 15 | 407: Personal Reimbursements | |
| 15 | 415: Relocating and Moving | Updated the first paragraph |
| 18 | 002: Definitions | Added definitions for Institution Funds and University Funds |
| 18 | 411-04: meals | Updated entire section |
| 18 | 205: Parking Permits | Updated entire section |
| 27 | 1101-01 Program Codes 410: Expenditure Types 409: Determine What Account Code to Use 400 Expenditures 900 Facilities and Administration Rate Calculation 401: Payroll 507-01 Payments to Vendors or Contractors, Employee Awards and Gifts 606 Year End Processes for Capitalization 601 Equipment 603 Establishing Construction Plant Funds 002: Definitions 607 Depreciation 604 OUS Assessments on Capital Projects 406-01 Trade-In of Capital Equipment |
Added a link for Related Frequently Asked Questions |
| Date | Policy | Summary |
|---|---|---|
| 09 | 509-02 Payments from Agricultural Research Foundation to OSU | fixed spelling error in title |
| 20 | 1101-01 Program Codes | Added link to GCG 212: Cost Share |
| 20 | 1403-10 Cost Share | Vacated |
| 20 | 1401-03 University Fees | Vacated |
| 20 | 1401-02 Sales of Goods and Services | Move FIS 1401-02 to FIS 1403-10 |
| 20 | 201 Intereste Earnings | updated entire section |
| 20 | 410-20 Payment of Fines | removed text "Also parking permits for employees may not be paid from institutional funds." |
| 20 | 1401-06 e-Commerce | Updated link for Sales of Goods and Services |
| 20 | 102-02 External Income (University Fee Book) | Updated links at the bottom of the page |
| Date | Policy | Summary |
|---|---|---|
| 9 | 205: Parking Permits | Revised entire section |
| 11 | 1402-15: Communications Allowance | Revised Procedure #3 |
| 23 | 705: Building Use Credit | Updated first paragraph |
| 25 |
509: Relationship Between OSU and the Agricultural Research Foundation |
Revised entire section |
| 30 | 407: Personal Reimbursements | Revised entire section, including Memorandum of Understanding |
| 30 | 411-07: Travel Reimbursements | Revised entire section, including Memorandum of Understanding |
| 30 | 002: Definitions | Added definition for Compensation |
| 30 | 102-09: Attendee-Paid Funds for Recognition Event | Updated link for Risk Management |
| Date | Policy | Summary |
|---|---|---|
| 27 | 407-08: Travel Advances | Revised text in first paragraph |
| Date | Policy | Summary |
|---|---|---|
| 6 | 002: Definitions | Updated/added definitions for: Improvements other than Buildings (IOTBs), Infrastructure, and Land Improvement |
| 12 | 415: Relocation & Moving 415-01: House Hunting 415-02: Temporary Living 415-03: Moving 415-04: Reimbursements 415-05: Procedures |
created new sections |
| 12 | 410-33: Relocating and Moving Expenses | removed content and section is now vacant |
| 24 | 1403-04: Service Center Operations | updated link for OMB Circular A-21 |
|
Date |
Policy |
Summary |
|---|---|---|
| 1 | 410-01: Alcoholic Beverages | added sentence "Alcoholic beverages are not reimbursable when official guests are hosted at an employee’s home. " |
| 14 | 1403-04: Service Center Operations | updated link for IMD 6.350 |
| 19 | 1107: Journal Vouchers | updated content, added additional references |
| 1107-03: Vacant | now Vacant | |
| 1107-04: Vacant | now Vacant | |
| 1107-06: Inter-Institutional Journal Vouchers (IIJV) | removed additional references | |
| 28 |
1403-05: Auxiliary Enterprises |
updated link for IMD 8.016(3) |
|
Date |
Policy |
Summary |
|---|---|---|
| 8 | 1403-05: Auxiliary Enterprises | updated text under Revenue section |
| 16 | 1402-07: Gift Certificates | updated text under Procedure section |
| 31 | 1401-02: Sales of Goods and Service | updated link for IMD 6.500 |
|
Date |
Policy |
Summary |
|---|---|---|
| 16 | 701 Equipment Replacement Reserve | updated entire section |
| 16 | 607 Depreciation | updated entire section |
|
Date |
Policy |
Summary |
|---|---|---|
| 1 | 1402-13 Employee Recognition | Updated text under 1. Performance Awards |
| 6 | 411-01 Air Transportation | Updated link for Memorandum of Understanding |
| 6 | 411-07 Travel Reimbursements | Updated link for Memorandum of Understanding |
| 29 | 702 Service Centers | Updated link for IMD 6.350 |
|
Date |
Policy |
Summary of Changes |
|---|---|---|
| 10 | 306 | Updated link for Detail Code Request |
| 22 | 1403-04: Service Center Operations | Updated text in first paragraph under Policy |
|
Policy |
Summary of Changes |
|---|---|
| 1402-15: Communications Allowance | Updated content |
| 1402-03: Communications: Internet Services and Other Mobile Devices | Updated content |
| 407: Personal Reimbursements | Updated content |
| 411-01: Air Transportation | Updated content |
| 003-24: Memo of Understanding | Added a new Exhibit |
| 1108: Approval Routing | Updated content and added a new Exhibit |
| 1402-01: Airfare Purchasing Policy - Not Utilizing Contracted Travel Agencies | Removed section |
| 407-02: Personal Reimbursements | Removed section |
| 407-03: Personal Reimbursement for Web Purchases | Removed section |
| 407-01: Submission Deadline | Removed section |
| 411-07: Travel Reimbursements | added link to FIS 407-01 Submission Deadline |
| 407-08: Travel Advances | Updated links |
|
102-01: Deposit Slips, Timing, Account Codes |
UPdated links |
| Date | Section | Summary of Changes |
|---|---|---|
| 9 |
1104: Rule Codes |
Added lines 1BTE through 1PBA |
| 9 |
1402-09:Vacant |
Content moved to 410-22. This section now vacant |
| 9 | 410-22: Licenses and Occupational Fees | created new section from 1402-09 |
| 9 | 407-02: Petty Cash | Created new section from 1402-10 |
| 9 | 1402-10: Vacant | Moved content to 407-02. This section is now vacant |
| 9 | 407-01: Cash Out |
Created new section from 1402-02 |
| 9 | 1402-02: Vacant | Moved content to 407-01. This section is now vacant |
| 9 | 403: Graduate Assistant Employed by Non-Academic Unit | Created new section from 1402-14 |
| 9 | 1402-14: Vacant | Moved content to 403. This section is now vacant |
| 9 | 510: Facilities and Administrative Rate | Created new section from 900 |
| 9 | 900: Transfers | Moved content to 510. Changed this section name to Transfers |
| 9 | 901: Transfer of Funds | Created new section from 413 |
| 9 | 413: Vacant | Moved content to 901. This section is now vacant |
| 9 | 902: Transfer Account Codes | Created new section from 1107-07 |
| 9 | 1107-07: Vacant | Moved content to 902. This section is now vacant |
| 9 | 1102: How to Request Banner Chart of Accounts (FOAPAL) Elements | Updated content |
| 9 | 410-08: Employee Recognition | Combined with content from 1402-13 |
| 9 | 1402-13: Vacant |
Moved content to 410-08. This section is now vacant |
| 9 | 410-09: Graduation Event Expenses | Updated content |
| 9 | 410-11: Fellowships, Scholarships, and Student Payments | Combined with content from 1402-16 and 1402-06 |
| 9 | 1402-16: Vacant |
Moved content to 410-11. This section is now vacant |
| 9 | 1402-06: Vacant | Moved content to 410-11. This section is now vacant |
| 9 | 507-01: Payments to Vendors or Contractors, Employee Awards and Gifts | added bullet for "departmental graduation events" under Payments to vendors... heading |
| 9 | 410-27: Gift Cards or Certificates | Updated content |
| 16 | 1403-13: e-Signature |
Updated link for e-Authentication Risk and Requirements Assessment (eRA) Tool |
| 17 | 407: Personal Reimbursements | Updated link for 407-01: Cash Out |
| Date | Section | Summary of Changes |
|---|---|---|
| 4 | 1200: Records Retention Requirements | fixed broken links |
| 22 | 411-07: Travel Reimbursements | Updated link for eSiganture Policy |
| Date | Section | Summary of Changes |
|---|---|---|
| 5 | 102-05: Gift, Grant, and Contract Income | updated numbering throughout the page |
| 15 | 407-07: Departmental Advances (Non-Travel) | updated 2nd paragraph |
| 19 | 002: Definitions | Added entry for Non-Refundable Course Fee |
| 21 | 504: OSU Assessments | removed "See FIS 1401-05: Gift Fees." |
| 15 | 410-30: Communications: Internet Services and Other Mobile Devices | Added content from 1402-03 and revised |
| 15 | 410-33: Communications Allowance | Added content from 1402-15 and revised |
| 15 | 1402-03: Vacant | moved content to 410-30 and made Vacant |
| 15 | 1402-15: Vacant |
moved content to 410-33 and made Vacant |
| Date | Section | Summary of Changes |
|---|---|---|
| 15 | 407-08: Travel Advances | changed "or" to "and" at the end of the 3rd bullet point |
| 19 | 410-22: Vacant |
Prepaid Phone Cards - Network Services no longer issues these cards |
| 19 | 410-15 Vacant | Telecommuting policy is moving to OHR |
| 19 |
406-13 Vendor Maintenance |
created new section |
| 19 |
406-14: One-time Vendor Refunds |
created new section |
| 403: Vacant |
Vendor Payments - Setting Up New Vendors -- is now vacant |
| Date | Section | Summary of Changes |
|---|---|---|
| 2 | 1403-04: Service Center Operations | updated text under Reporting to OUS Controller’s Division |
| 10 |
002 Definitions |
added link for per diem |
| 10 | 1107-07: Transfer Account Codes | updated entire section |
| 10 | Ex003-21: Tranfer Account Code Usage by Fund Type II | |
| 22 | 706: Research Equipment Reserves | Removed reference to FIS 1404-01 and added a link to BUC |
| 22 | 102-05: Gift, Grant, and Contract Income | updated entire section |
| 22 | 1401-05 Gift Fees | Now vacant |
| 22 | 104: e-Commerce | Moved 1401-06 to 104 and updated content |
| 22 | 302: Students - Current A/R Account | updated entire section |
| 22 | 1401-04: Student Account Refund | Now vacant |
| 22 | 411-01: Air Transportation | updated entire section |
| 29 | 003-24: Memo of Understanding – Air Fare Purchase | Now vacant |