Manual Revision Record (MRR)

Payroll Policy and Procedure Manual
Section: Manual Revision Record
Effective: 10/27/2004

2004 - 2005 Revisions

2005

Date Policy Summary of Change
8/31/2005 PAY 004
Frequently Asked Questions (FAQ's)		 Changed answer to Question #23.  New answer is "Your W-2 is mailed to your current mailing address by January 31st."
6/01/2005

Section 1100
Records Retention

Added Section 1100: Records Retention to Payroll manual.

2004

Date Policy Summary of Change
10/27/2004

Entire manual

Changed format and updated entire contents.

2007 Revisions

Date Policy Summary of Change
8/31/2007 PAY 004
FAQ		 Swapped questions/answers for 6 and 7 for Department FAQ. Updated answer for question 6.

Updated verbiage in Answer for Question 23 in Department. Added more information about completing the Labor Distribution Form in OSCAR.

Updated link to Work Certificate Study in Answer 29 for Department FAQ.
PAY 501
Classified Pay		 Removed Coefficient Table and added pdf version.
PAY 902
Awards		 Removed the word "Operations" from Payroll Operations Manager.
PAY 001
Introduction		 Updated link to Payroll Office Personnel and Payroll Office website.
PAY 403
Summer Session Appointment
PAY 404
Summer Academic Pay
PAY 002
Definitions		 Changed verbiage and link to A Planning Guide for Summer Appointments to Summer Appointment Guide.
PAY 401
Unclassified Appointment		 Updated link to Academic Appointment Guidelines.
PAY 300
Payment of Graduate Student Employees		 Took out Summer Session Instructor column from Graduate Assistant - Summer Employment Types chart.
PAY 301-01
Payment Process		 Updated OSCAR link and directions in the Payment Process.
PAY 301-02a
Job Form		 Updated OSCAR link and directions in the Job Form section.
PAY 301-02b
Labor Distribution Form		 Updated OSCAR link and directions in the Labor Distribution Form section.
PAY 301-03b
Labor		 Updated terms on Unit Pay. Graduate Salary Adjustment changed to $250.00 and is administered by Payroll Office.
Entire Manual Updated link for Payroll Calendar, OSCAR, and InfOSU.
PAY 102
Pay Delivery Options		 Removed acronym for Pay Delivery Authorization. Clarified location of Downloadable forms. Updated OSCAR link. Added information regarding statement viewing via Employee On-line Services (added link to Employee On-line Services.
PAY 701-02
Underpayment/No Payments		 Updated link for Payroll Office Personnel.
PAY 802-02
Social Security and Medicare Tax		 Updated link to Social Security Website.

2008 Revisions

Date Policy Summary of Change
11/12/2008 PAY 501-03
Pay Method - Default/Hourly Pay		 Updated entire policy.
PAY Ex3
Coefficient Table for Computing FLSA Overtime Premium Pay		 Updated examples in exhibit.
10/21/2008 PAY 501-03
Pay Method - Default/Hourly Pay		 Updated entire policy.
PAY Ex1
Unclassified Appointment Information Matrix		 Corrected acronym to FOAPAL.
PAY Ex3
Coefficient Table for Computing FLSA Overtime Premium Pay		 Updated exhibit to include two examples.
10/06/2008 PAY 801-03
Other Deductions		 Updated deductions to include union dues and staff parking permits. Removed purchase of athletic tickets food drive donation and fee.
PAY 802-02
Social Security and Medicare Tax		 Updated Social Security and Medicare Tax to state annual maximums are set by the Social Security Administration.
09/05/2008 PAY 501-03
Pay Method - Default/Hourly Pay		 Updated link to coefficient table under PAY 501-03c.
05/22/2008 PAY 401
Unclassified Appointment		 Updated links to Academic Appointment Guidelines and Unclassified/Faculty Earn Codes.
2/04/2008 PAY 004
Frequently Asked Questions (FAQ's)		 Updated links to Office of Human Resources website.

2010 - 2011 Revisions

2011

Date Policy Summary of Change
01/26/2011 PAY 407
Sabbatical		 Included references for how the process works with the Business Centers and incorporated information relating to Sabbatical travel.
02/11/2011 PAY 606 Lost, Stolen or Destroyed Check Updated text and section title
03/01/2011 PAY 001 Introduction Updated text
03/23/2011 PAY 403: Sumer Session Appointment Removed link to Summer Appointment Guide
03/23/2011 PAY 002: Definitions Removed link to Summer Appointment Guide
04/11/2011

Ex1: Unclassified Appointment Information Matrix

 Removed introduction text
04/11/2011

Ex2: Classified Appointment Information Matrix 

  
04/11/2011

Ex4: OSU Program Codes

 Added introduction text
08/17/2011 PAY 102: Pay Delivery Options updated text throughout the entire section
08/17/2011 PAY 801: Voluntary Deductions updated text throughout the entire section
08/17/2011 PAY 802: Mandatory Deductions updated text throughout the entire section
08/17/2011 PAY 1000: Other Payroll Expenses (OPE) updated text throughout the entire section
11/01/2011 PAY 004: Frequently Asked Questions updated answer for Have questions regarding leaves, LWOP, LWP, unused vacations?
11/01/2011 PAY 103: Payment Methods updated text throughout the entire section
12/27/2011 PAY 701: Payroll Errors updated text throughout the entire section
12/27/2011 PAY 703: Leave w/out Pay updated text throughout the entire section
12/27/2011 Pay 704: SAIF Loss-Time Payments updated text throughout the entire section
12/27/2011 PAY 601: Early Release of Pay updated text throughout the entire section
12/27/2011 PAY 602: Payroll Draws updated text throughout the entire section
12/27/2011 PAY 603: Late Pay updated text throughout the entire section
12/27/2011 PAY 501: Classified Pay
 updated text throughout the entire section
12/27/2011 Pay 502: Temporary Pay updated text throughout the entire section
12/27/2011 PAY 300: Payment of Graduate Student Employees
Divided the page into 3 sub pages
12/27/2011 PAY 301: Graduate Assistant Payments updated text throughout the entire section
12/27/2011 PAY 302: Distribution of Tuition Remission Charges to Pay Indexes updated text throughout the entire section
12/27/2011 PAY 303: Graduate Health Plans updated text throughout the entire section

2010

Date Policy Summary of Change
01/26/2010 PAY 201-03b
Pay Method - Default Pay		 Updated link to Monthly Salaried Student Employees.

2012-2013 Revisions

2013

Date Section Summary of Change
March 27 1100: Payroll Records fixed broken link and updated text
May 7 Ex 1: Unclassified Appointment Information Matrix Added column for Unclassified Hourly - Teaching

2012

Date Section Summary of Change
Dec 27 002: Definitions
004-01: FAQ for Employee
004-02: FAQ for Department		 Fixed and Added links to MyOSU througout the sections
Dec. 20 002: Definitions Updated entire section
  004: Frequently Asked Questions Updated content throughout entire section and divided into 2 pages;
004-01: FAQ for Employee;
004-02: FAQ for Department
Sept 11 603-01: Base Pay Added Hourly Base Pay code UT
  Ex. 1: Unclassified Appointment Information Matrix Added E-Class UT
  401-03a: Index & Account Code Updated link for Unclassified/Faculty Earn Codes
June 4 203: Federal College Work Study Program Student Employees Updated entire section
  1001: Charges for Other Payroll Expenses (OPE) Updated text under bullet 10987
  202: Non-System Student Employees Updated section 202-04
  201: Oregon University System (OUS) Students Updated section 201-04
March 8 1002 Amounts
 Updated link for Budgets OPE Tables
March 19
 201: OUS Students
 Updated entire section
March 19 401: Unclassified Appointment Updated entire section
May 7 701-01b: Collection Action Updated first paragraph