600: Maximum Allowable Work Hours, Overtime and Volunteer Work

Student Employment Policy & Procedure Manual
Section 600: Maximum Allowable Work Hours, Overtime and Volunteer Work
Effective: 03/01/1997
Revised: 6/24/2014

 

The information provided in this section applies to non-work-study student employment.  Employment regulations and guidelines for Federal work-study student employment, including maximum allowable work hours, differ from those for regular student employment.  Go to the Federal Work-Study website or contact the OSU Office of Financial Aid and Scholarships for more information or assistance.

To determine the total hours for a student employee per week, combine the total work hours scheduled for each on-campus job held by the student employee.  Please note, some student employees hold more than one job at the University.  Scheduled work hours for all jobs combined must not exceed the maximum allowable hours of 20 hours.

 

Regular Terms

Undergraduate and post baccalaureate student

Enrolled in 6 credit hours or more

Maximum of .49 FTE or 20 hours per week

Undergraduate international student

Enrolled in 12 credit hours or more

Maximum of .49 FTE or 20 hours per week

Graduate student enrolled in 3 credit hours or more

Maximum of .49 FTE or 20 hours per week

Graduate student who is also an international student enrolled in 9 credit hours or more

Maximum of .49 FTE or 20 hours per week

High school student

Maximum of 20 hours per week 

 

Summer Session

Students attending classes during Summer Session are limited to the hours noted below during the time classes are in session. 

Eligible undergraduate and post baccalaureate student enrolled in 5 credit hours or more

Maximum of .49 FTE or 20  hours per week

Eligible undergraduate international student

enrolled in 12 credit hours or more

Maximum of .49 FTE or 20  hours per week

Eligible graduate student enrolled in 5 credit hours or more

Maximum of .49 FTE or 20  hours per week

Eligible graduate student who is also an international student enrolled in 9 credit hours or more

Maximum of .49 FTE or 20  hours per week

All eligible students who are not attending classes, including high school students

Maximum of 40 hours per week 

Eligible students, as defined in Section 600, who are not attending classes during Summer Session may work full-time (40 hours per week).

 

Term Breaks

All eligible students may work full-time (40 hours) during breaks, such as spring or winter break, and between the last class at the end of a term, through the start of classes in the next term.

Overtime

Student positions are non-exempt under the Fair Labor Standards Act (FLSA) and, therefore, hours worked in excess of 40 hours in one week must be paid as overtime.  Overtime is earned only when an employee exceeds 40 hours in a workweek.

If a student works over 40 hours in a workweek, they must be paid the standard overtime rate of one and one-half times their regular hourly rate of pay.

In determining if overtime payment is applicable, the student employee’s hours worked in a work week include the combined total of all hours worked in all positions held by the student employee at the University for that work week.

Volunteer Work

University employers and supervisors are prohibited from accepting volunteer hours from a paid employee, including a student employee, except in very unique situations and under very narrow circumstances. 

An employer or supervisor cannot request, suggest, coerce or otherwise solicit a student employee to perform volunteer work.  Nor can a student employee receive any real or implied, present or future reward or penalty for volunteering or not volunteering to perform work.  Additionally, a student may not receive any promise, expectation or receipt of compensation, grades, enrollment in classes, promise of participation in any activity, or any future employment as a result of volunteer hours. 

Volunteer hours cannot be treated as a pre-requisite to anything, including an offer of employment.

If you have questions or concerns, or believe you have a situation that qualifies as a legitimate volunteer opportunity, contact the Office of Human Resources at employee.relations@oregonstate.edu.