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Earn Code - Code Definitions

NOTE: *Throughout the Earn Codes table, an astrisk indicates that the earn code requires a special rate to be entered.


Unclassified Earn Code Definitions

Code Description
SAL 10102 Staff - Unclassified Salaries- Faculty
Effective July 1, 2003, replaces account 10101 for salaries paid to full or part-time unclassified, faculty employees in permanent positions connected to employee classes UA, UB, UB, UD, UX and XX. It includes paid leave occurring during the normal course of employment. This code should not be used for amounts paid in excess of an employee's budgeted salary (see Unclassified pay account codes 102xx).

10103 Staff - Unclassified Salaries - Non-Faculty
Effective July 1, 2003, replaces account 10101 for salaries paid to full or part-time unclassified, non-faculty employees in permanent positions connected to employee classes UE, UF, UG, UH, UV, UW, UT and UY. It includes paid leave occurring during the normal course of employement. This code should not be used for amounts paid in excess of an employee's budgeted salary (see Unclassified Pay account codes 102xx).

SLP* 10102-10103 Staff - Unclassified Salaries- Prior Month
Salaries paid to full- or part-time unclassified employees for work performed in the prior month. Payment for services performed in months previous to the prior month must be paid via manual check..This code should not be used for amounts paid in excess of an employee's budgeted salary (see OVX, OVP, SMN, SUM).
RFA 10105 Foreign Assignment - Unclassified Salaries
Basic salary for persons on long-term international assignments. Internationally sponsored projects call for a clear distinction between salaries of those paid for on-campus work and those paid on long-term international assignments.
STI* 10107 Other Unclassified Pay - Stipend
Payments to unclassified staff members for services that are part of their appointment but not part of their base pay (e.g., department chair).
SAB 10123 Sabbatical Leave
Payment to unclassified employees while on sabbatical leave.
OVX* 10201 Overload Unclassified Pay - Instructional
Special or additional pay to compensate unclassified staff members for instructional services rendered that exceed full-time employment (e.g., when additional service causes a faculty member's "term" FTE to exceed 1.00). If the employment contract period is shorter than 12 months, the provision applies only for the months to which the contract pertains. Note: Pay for which this transaction code is used is not considered salary for retirement purposes.
OVP* 10202 Overload Unclassified Pay - Non-Instructional
Special or additional pay to compensate unclassified staff members for non-instructional services rendered in excess of full-time employment (e.g., when the additional service causes a faculty member's "term" FTE to exceed 1.00). If the employment contract is shorter than 12 months, this provision applies only for the months to which the contract pertains.
SUM* 10203 Summer Unclassified Pay - Instructional
Payment to nine-month unclassified staff members who serve in instructional capacities. Applies to summer only and should not be used for employees on 12-month appointments. Not to be used for service exceeding the full-time summer term appointment (see OVX).
SMN 10204 Summer Unclassified Pay - Non-Instructional
Payment to nine-month unclassified staff members serving in a non-instructional capacity. This account code applies to summer only and should not be used for services by unclassified staff members on 12-month appointments. Not to be used for service exceeding the full-time summer term appointment.
FAC* 10207 Academic Award Pay - Cash
Amounts awarded to academic employees in recognition of special service or accomplishments. This pay is subject to income tax, social security and Medicare withholding; it must be included in employee's gross income for year-end W-2 reporting and is not exempt from retirement contribution and employer pick-up.
OAP* 10209 Other Unclassified Pay, Hour-based
Payment to unclassified staff members for services not covered by their appointments that do not exceed full-time employment for the months to which the contract pertains. This code includes pay to teachers supervising student teachers for non-instructional services.
ONB* 10209 Other Unclassified Pay, No Benefits
Pay to unclassified staff members for services not covered by their appointments who are benefit ineligible (do not exceed .5 FTE for the months to which the contract pertains). This code includes pay to board members.
OAU* 10209 Other Unclassified Pay, Unit-based
Pay to unclassified staff members for services not covered by their appointments that do not exceed full-time employment for the months to which the contract pertains. This code includes pay to board members and to teachers supervising student teachers for non-instructional services.
LPV 10211 Vacation Pay - Academic
Payments for accrued vacation to academic employees on 12-month appointments. Payments are made when an employee terminates or when an employee transfers to a nine-month academic appointment. If the employee transfers to a classified position, vacation accrual rate and pay are regulated by applicable collective bargaining unit agreements.
DFP* 10220 Post - Differential Unclassified Pay
Additional compensation to employees for service in foreign areas where environmental conditions are difficult, physically demanding or potentially unhealthy.
DSU 10221 Sunday Pay - Unclassified Pay
Sunday premium pay is to be used for individuals paid from sponsored funds and only to the extent allowed by the sponsoring agency and contractual agreement. It is authorized by        5 U.S.C.5546 and is specified in US Agency for International Development Handbook 26. Sunday premium pay is authorized for any full-time employee whose basic workweek includes any work time on Sunday. Premium pay is at a rate equal to 25% of the rate of basic pay for each regular hour of Sunday work.
DSP* 10230 Sea Pay
Premium pay given to OSU academic employees who have no professional rank (such as research assistants) for each day at sea in excess of six consecutive days.
OTM 10231 Unclassified Academic FLSA Overtime eligible - Current Month
Used to record unclassified academic overtime pay due to FLSA requirements for the current month.Pay is calculated at one and one-half times the rate entered.
OTP* 10231 Unclassified Academic FLSA Overtime - Prior Month
Used to record unclassified academic overtime pay due to FLSA requirements for a prior month. Pay is calculated at one and one-half times the rate entered.
LPC 10232 Comp Time Payoff - Unclassified
For use in comp time payoffs for terminating unclassified academics who are FLSA eligible, or the payoff of former management service balances carried forward.Not to be used for actual leave taken (see LTC).
DHM 10233 Hazard Materials Differential Unclassified
A differential of $1.00 per hour for time spent working with hazardous materials which require a certificate for license. The differential is $1.50 per hour for time spent performing such duties which require a supervisory certificate or license.Differential does not apply if HAZ-MAT duties are included in the employees classification specification.
LPS* 10415 Shore Leave Pay
Pay for shore leave earned by OSU ships' crew (including Captain and Port Engineer) when the ships are out of home port. The accrual rate and use of shore leave are specified under bargaining agreement provisions.
LAS Sick Leave Balance Adjustment
This code is used only for adjustments made to employee's sick leave balance. Not to be used for actual leave taken (see LTS).
LAV Vacation Leave Balance Adjustment
This code is used only for adjustments made to employee's vacation leave balance. Not to be used for actual leave taken (see LTV).
LEC Comp Time Earned, Exempt (Non-FLSA)
Hours input are actual hours earned; Banner updates balance at 1 1/2 times the hours input.
LEE Exchange Time Earned
Hours input are actual hours earned and are not adjusted by Banner.
LEF Comp Time Earned, Non-exempt (FLSA eligible)
Hours input are actual hours earned; Banner updates balance at 1 1/2 times the hours input.
LTC Comp Time Taken
Actual compensatory time taken (at straight time). This earn code reduces base salary.
LTD Donated Time Taken
Actual donated time taken. This earn code reduces base salary.
LTE Exchange Time Taken
Actual exchange time taken (at straight time). This earn code reduces base salary.
LTM Military Leave Taken
Actual military leave time taken. This earn code reduces base salary.
LTP Personal Leave Taken
Actual compensatory time taken. This earn code reduces base salary.
LTR Pre-retirement Leave Taken
This earn code reduces base salary.
LTS Sick Leave Taken
Actual sick leave time. This earn code reduces base salary.
LTV Vacation Leave Taken
Actual vacation leave time. This earn code reduces base salary.
LTX Special Day Leave Taken
Actual special day leave time. This earn code reduces base salary.

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Classified Earn Code Definitions

Code Description
REG 10301 Staff - Classified
Compensation paid to classified employees in permanent positions. It includes pay for holiday time taken during the normal course of employment.

This code excludes the following:

  • Vacation pay at time of termination and cash payments made to prevent the loss of vacation leave credit (see LPV)
  • Compensatory pay in lieu of time off (see LPC)
  • Overtime pay (see OTM, OTP)
  • Sick leave and vacation pay (see LTS, LTV)
  • Holiday worked pay (see OTM, OTP)
RGP* 10301 Classified Employees - Prior Month
Payment to classified employees for work performed in the prior month. It includes holiday time taken during the normal course of employment. Payment for services performed in months previous to the prior month must be submitted to the Payroll Office for payment.

This code excludes the following:

  • Vacation pay at time of termination and cash payments made to prevent the loss of vacation leave credit (see LPV)
  • Compensatory pay in lieu of time off (see LPC)
  • Overtime pay (see OTM, OTP)
  • Holiday worked pay (see OTM, OTP)

    Sick leave and vacation leave taken (see LTS, LTV)
RGP* 10410 Temporary Employees Pay - Prior month
Payment for services of temporary employees for work performed in the prior month. Payment for services performed in months previous to the prior month must be paid via manual check.previous to the prior month must be submitted to the Payroll Office for payment.
OCH 10409 Other Classified Regular Hourly Pay
Payment to classified employees for regular hourly service not covered by their appointments not to exceed full time.  This may be used when an alternative to the REG earn code is required.

10410 Temporary Employees Regular Hourly Pay
Payment for services of temporary classified employees for the current month.  The new OCH earn code uses the job default rate. OCH replaces the REG earn code for temporary classified employees.  Note: this is a change.

OCS 10409 Other Classified Regular Hourly Pay - Special Rate
Payment to classified employees for regular hourly service not covered by their appointments not to exceed full time.This is designed for use when the job default rate in incorrect and/or not yet updated, allowing the correct rate to be entered.

10410 Temporary Employees Regular Hourly Pay - Special Rate
Payment for services to temporary classified employees for the current month.  The new OCS earn code requires the rate to be entered, thus allowing a rate other than the job default when necessary.

LPV 10411 Vacation Pay - Classified
Payments of accrued vacation made to classified employees upon termination. Excludes pay to an employee on regular vacation (see LTV).
LPC 10412 Compensatory Pay - Classified
For use in comp time payoffs of terminating classified employees, who are FLSA eligible, in lieu of time-off. Not used for actual leave taken (see LTC).
DWC* 10414 Work Out-of-Class
Payments to classified employees for a limited period, working more than 10 consecutive days in higher classifications.
LPS* 10415 Shore Leave Pay
Pay for shore leave earned by OSU ships' crew (including Captain and Port Engineer) when the ships are out of home port. The accrual rate and use of shore leave are specified under bargaining agreement provisions.
DBL 10416 Bilingual Differential Pay, Premium
A differential of two and one-half percent (2.5%) over base rate paid to employees in positions which specifically require and have been recruited for bilingual skills (i.e., translation to and from English to another language, or the use of sign language) as a condition of employment.
FAC* 10417 Classified Award Pay - Cash
Amount awarded to classified staff in recognition of special service or accomplishments. This pay is subject to income tax, social security and Medicare withholding; it must be included in employee's gross income for year-end W-2 reporting and is not exempt from retirement contribution and employer pick-up.
OTD* 10419 FLSA Overtime on Differential Pay - Classified
Payment for time worked during which an employee satisfies these criteria:
  • is subject to FLSA overtime
  • works more than 40 hours on any work week
  • has premium pay on DDV, DGA, DHW, DLW, DPP, DSG, DSH, DWC, PSB, PSU

    Entered as units and special rate.
PCB* 10420 Penalty Pay - Call-Back Pay
Penalty pay to classified employees under bargaining agreement provisions for call-back. Pay is calculated at one and one-half times the rate entered.
PRC* 10420 Penalty Pay - Reporting Compensation
Penalty pay to classified employees under bargaining agreement provisions for call-back. Pay is calculated at straight time.
OTM 10421 Overtime - Classified - Current Month
Payment for time worked in excess of eight hours per day (10 hours per day for a four-day schedule, etc.) or in excess of 40 hours per week within the employee's basic work week. Pay is calculated at one and one-half times the rate entered.
OTP* 10421 Overtime - Classified - Prior Month
Payment for time worked in excess of eight hours per day (10 hours per day for a four-day schedule, etc.) or in excess of 40 hours per week within the employee's basic work week. Pay is calculated at one and one-half times the rate entered.
DEL 10425 OPEU Electrician Differential, Premium
A 5% differential for employees whose work assignment requires that they be licensed as a supervisory electrician by the university.
DDV 10432 Special Duty Pay - Diving
A $5.00 per hour differential of actual diving time for employees whose work assignment requires the use of underwater diving equipment and who pass current certification for the use of such equipment.
DHW 10432 Special Duty Pay - High Work
A $1.00 per hour differential when employees are required to perform work more than 20 feet above ground where safety ropes, scaffolds, boatswain chairs or similar safety devices are required.
DLW 10433 Lead-Work Differential, Premium
A 5% differential is a base-pay supplement for employees formally assigned lead-work duties by their supervisors and meeting the necessary criteria in the bargaining agreement. Lead-work differential is not computed at the rate of time and one-half for overtime or holiday work.
DHM 10435 Hazard Materials Differential Classified
A differential of $1.00 per hour for time spent working with hazardous materials which require a certificate for license. The differential is $1.50 per hour for time spent performing such duties which require a supervisory certificate or license.Differential does not apply if HAZ-MAT duties are included in the employees classification specification.
DSH 10435 Shift Differential Pay - Current Month
Shift differential is a 50 cent per hour premium pay for work performed between 6 p.m. and 6 a.m. and weekends. This code applies to any classified employee whose job classification is allocated to salary range 22 or below. It excludes employees with temporary appointments. The following apply to shift differential:
  • Shift differential is not computed at the rate of time and one-half for overtime or holiday work.
  • Shift differential is not paid for periods of leave of absence with pay, such as vacation and sick leave.
DSG 10435 Shift Differential Pay - GCIU
Shift differential is a 45 cent per hour pay for evening and weekend work. The following apply to shift differential:
  • Shift differential is not computed at the rate of time and one-half for overtime or holiday work.
  • Shift differential is not paid for periods of leave of absence with pay, such as vacation and sick leave.

    See GCIU bargaining agreement for applicable hours.
DPP* 10435 Shift Differential Pay - OPEU, Prior Month
Shift differential is a 50 cent per hour pay for work between 6 p.m. and 6 a.m. and on weekends. This code applies to any classified employee, whose job classification is allocated to salary range 22 or below. It excludes employees with temporary appointments. The following apply to shift differential:
  • Shift differential is not computed at the rate of time and one-half for overtime or holiday work.
  • Shift differential is not paid for periods of leave of absence with pay, such as vacation and sick leave.
PSU 10436 Show-up Compensation
Pay to Classified employees who are scheduled to work, show up for work and are released. Paid the equivalent of two (2) hours at the appropriate rate.
PSB 10436 Stand-By/On-Call Pay
Pay to classified employees for stand-by or on-call time, paid at the rate of one hour for each six (6) hours of assigned stand-by, (straight rate) under the following conditions;
  • An employee is on stand-by when required to be available for work outside his or her normal working hours.
  • An employee is not on stand-by once he or she begins performing assigned duties and is accruing pay for the time worked.
  • Stand-by pay applies to those classified employees who are eligible for overtime pay.
  • Stand-by is not counted as time worked when computing overtime pay.

    Enter all time an employee was on stand-by. System will calculate pay at the one hour for every six rate.
DGA* 10437 Geographic Area Pay
Payment to non-resident classified employees for work performed in a geographical area requiring differential pay. The amount of the differential pay cannot exceed 25% of the employee's base rate of pay.
DNA 10446 Differential - Charge Nurse 1, Premium
An additional 5% above current rate of pay for Licensed Practical Nurses who are assigned and are performing charge duties. Applicable to all hours worked during the assignment.
DNB 10446 Differential - Charge Nurse 2
An additional $0.33 per hour for Staff Nurses and Registered Nurses who are assigned and are performing charge duties.
DSN 10446 Differential - Shift Nurse
A shift differential of $1.35 per hour for Registered Nurses, Nurse Practitioners and Licensed Practical Nurses.
DCS 10480 Differential - Campus Security, Premium
10% differential for employees who are designated as special campus security officers per ORS 352.385.
DNL 10481 Differential - Nuclear License, Premium
A 5% differential paid to nuclear reactor operators under OPEU contract.
LAC Comp Time Adjustment
This code is used only for adjustments made to employee's compensatory time leave balance. Not to be used for actual leave earned (see LEC) or actual leave taken (see LTC).
LAS Sick Leave Balance Adjustment
This code is used only for adjustments made to employee's sick leave balance. Not to be used for actual leave taken (see LTS).
LAV Vacation Leave Balance Adjustment
This code is used only for adjustments made to employee's vacation leave balance. Not to be used for actual leave taken (see LTV).
LEC Comp Time Earned, Exempt (Non-FLSA)
Hours input are actual hours earned; Banner updates balance at 1 1/2 times the hours input.
LEE Exchange Time Earned
Hours input are actual hours earned and are not adjusted by Banner.
LEF Comp Time Earned, Non-exempt (FLSA eligible)
Hours input are actual hours earned; Banner updates balance at 1 1/2 times the hours input.
LTC Comp Time Taken (Non-FLSA)
Actual compensatory time taken (at straight time). This earn code reduces base salary.
LTD Donated Time Taken
Actual donated time taken. This earn code reduces base salary.
LTE Exchange Time Taken
Actual exchange time taken (at straight time). This earn code reduces base salary.
LTM Military Leave Taken
Actual military leave time taken. This earn code reduces base salary.
LTP Personal Leave Taken
Actual compensatory time taken. This earn code reduces base salary.
LTR Pre-retirement Leave Taken
This earn code reduces base salary.
LTS Sick Leave Taken
Actual sick leave time. This earn code reduces base salary.
LTV Vacation Leave Taken
Actual vacation leave time. This earn code reduces base salary.
LTX Special Day Leave Taken
Actual special day leave time. This earn code reduces base salary.

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Graduate Student Earn Code Definitions

Code Description
FAC* 10507 Student and Graduate Employee Awards - Cash
Amount awarded to student employees or graduate students in recognition of special service or accomplishments. This pay is subject to income tax, social security and Medicare withholding and must be included in employee's gross income for year-end W-2 reporting.
GRX 10609 Pharmacy Trainees, Interns and Residents
Salaries paid to pharmacy trainees, interns and residents in programs working at OHSU.
GVM 10610 D.V.M. Clinicians
Salaries paid to post-doctoral D.V.M. clinicians with a rank of clinical fellow at OSU. Benefits for students enrolled in the OSU PhD program in Comparative Veterinary Medicine are treated the same as those for medical and dental clinical fellows.
GTA 10620 Graduate Teaching Assistants
Payment to teaching assistants serving under academic appointments. This code should not be used for stipends or other support expenditures. Fee remission on this earn code will be charged to the pay account (see GTF).
GTF 10622 GTA Requiring Fee Remission Subsidy
Payment to graduate teaching assistants serving under academic appointments on grants, contracts or cooperative agreements for which fee remission costs are not an allowable expenditure. Related fee remission costs are charged to accounts other than the pay accounts (see GTA).
GTS 10623 Summer Graduate Teaching Assistants
Payment to nine-month graduate teaching assistants on summer appointments. Fee remission on this earn code will be charged to the pay account. This code is not used for grad. teaching assistants on 12-month appointments.
GRS 10625 Summer Graduate Research Assistants
Payment to nine-month graduate research assistants on summer appointments. This code should not be used for services by graduate research assistants on 12-month appointments. Fee remission on this earn code will be charged to the pay account.
GRA 10630 Graduate Research Assistants
Payment to graduate research assistants serving under academic appointments. This code should not be used for stipends or other support expenditures.
GRF 10632 GRA Requiring Fee Remission Subsidy
Payment to graduate research assistants serving under academic appointments on grants, contracts or cooperative agreements for which fee remission costs are not an allowable expenditure. Related fee remission costs are charged to accounts other than pay accounts. (See GRA).
RGP* 106xx Graduate Pay - Prior month
Payment for graduate students for work performed in the prior month. Payment for services in months previous to the prior month must be paid via manual check. Highlites will be revised.

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Student Earn Code Definitions

Code Description
REG 10501 Student
Pay to students, with 1 job and a unique position number. Earn code is "regular rate." See RST and RS1-5.
RST*
RS1*
RS2*
RS3*
RS4*
10501 Student
Payment to students, part-time or full-time, who perform work for the institution. Codes are established using "special rate" to permit varying hourly rates. Can be used in conjunction with each other. Useful for pooled student positions.
RSB* 10501 Student Bonus
Bonus pay to students, part-time or full-time, who perform work for the institution.
RSC* 10501 Student Commission
Commission pay to students, part-time or full-time, who perform work for the institution.
RGP* 10501 Student Pay - Prior month
Payment to students for work performed in the prior month. Payment for services performed in months previous to the prior month must be paid via manual check.
RSU* 10501 Student - Unit- based
Payment to students for unit-based pay (i.e., stipends, units sold, etc.)
RWS*
RW1*
RW2*
RW3*
RW4*
10503 Federal College Work Study Program, Student
Payment to students awarded and authorized to receive Codes are established using "special rate" codes to permit multiple work study jobs and varying hourly rates. Can be used in conjunction with each other or the RS* series if WS award limit reached during a pay period. Useful for pooled student positions
RW5* 10503 Federal College Work Study Program, Student Prior Month
Payment to Work Study students performed in the prior month. Payment for work study students performed in months previous to the prior month must be paid via manual check.
FAC* 10507 Student and Graduate Employee Awards - Cash
Amount awarded to student employees or graduate students in recognition of special service or accomplishments. This pay is subject to income tax, social security and Medicare withholding and must be included in employee's gross income for year-end W-2 reporting.
OTM 10521 Overtime - Student, Current Month
Payment to students for overtime worked in excess of 40 hours per week. Pay is calculated at one and one-half times the rate entered.
OTP* 10521 Overtime - Student - Prior Month
Payment for time worked in excess of 40 hours per week. Pay is calculated at one and one-half times the rate entered.

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