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Subject Index

OPAS Forms to Request Pending Indexes

A pending index allows any costs incurred in the start-up phase of the project to be correctly allocated, and eliminates the need for any cost transfers upon receipt of the actual award. The dean and/or department head/chair are required to sign the OPAS form, as is the principal investigator. The OPAS form authorizes the setup of a pending index, whereby the department agrees to guarantee any costs incurred prior to receipt of the award. In the event the award is not received, any costs incurred on the pending index are charged back to the department.


A pending index can be requested for the following:


• Awards which have passed the start date, but for which the award document has not yet been received


• Pre-award costs, which are expenditure of funds up to 90 days prior to the expected start date of a new award.  Please contact your OPAA grant accountant to determine if agency approval is required for pre-award spending.





The Office of Post Award Administration processes awards on a first-in first-out basis. Pending indexes, new indexes and amendments will be processed within 10 working days of receipt in OPAA. However, if additional information is needed to process the award, the 10 business day policy does not apply.