Glossary | Business Affairs

Glossary

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E-Class: Employment classification designated by a specific code. Defines employment as student, graduate student, classified or faculty, by pay type (hourly or default) and by appointment percentage.
Earn Code: A three letter code that describes the pay type, such as SAL for salary, OTM for overtime. Each earn code defaults to a corresponding account code.
Electronic Commerce: A broad term used to describe business transactions conducted using an electronic medium.
Electronic Funds Transfer (EFT): A generic term for any movement of funds by non-paper means; can be an Automated Clearing House (ACH) or a wire transfer. All incoming EFT payments for the Oregon University System are processed through the Oregon State Treasury's Cash Management Branch.
Electronic Medium: Mechanism for transferring, storing, and manipulating electronic data using facilities and devices such as telephone, lease lines, the Internet, compact disc, magnetic tape, diskettes, and fiber lines.
Element: Any one of the six parts that make up a FIS FOAPAL.
Emergency Loans: Short term loans to be paid back by the end of the term. Students must be admitted to the University, enrolled at least half time, and be in good financial standing to be eligible. Students may borrow up to $250 per term. Students may appeal a denial of an emergency loan with the Department of Business Affairs.
Employee Recognition Awards: Departments may honor employees for outstanding achievements, length of service and retirement. The following non-cash awards are appropriate recognition.

* Certificate of service
* Letter of commendation
* Plaque, pin, trophy or similar memento
Passes, tickets or gift certificates (may not be convertible to cash)
* Reception or similar social gathering in the employee
Employee travel: OSU employees may be reimbursed for expenses incurred in connection with official travel.
Employees of Other State Agencies: Employees of other state agencies should be reimbursed for travel expenses by their own agency. OUS campuses should then reimburse the other state agency for the travel expenses.
Employees on Leave: Reimbursement for travel expenses incurred during sabbatical or other types of leave is warranted only in exceptional circumstances.
Employment Registration: The completion of required forms by the employee and the employing department. Contact Office of Human Resources at 737-3103 for information on employment registration.
Encumbrance: A dollar amount reserved for some future budgetary expense. The HRIS Payroll system, FIS On-line Purchase Orders and Accounting Encumbrance Journal Vouchers create encumbrances.
Endorse: The act of writing or stamping, usually upon the back, but sometimes on the face, of a check or other negotiable instrument, by which the funds or property therein are assigned and transferred.
Endowments: Endowments are donations from a donor where the donor specifies that the principal (or corpus) cannot be expended.
Equipment (Capitalized): Tangible personal property with a unit value of $5000 or more with a life expectancy of more than one year, which is not consumed in the course of operation. Occasionally there is a more restrictive definition required by the research sponsor who furnishes the funds for equipment purchase. Softwares are excluded.
Equipment Replacement Reserves: Separate funds created for the purpose of setting aside money to be used for the purchase of replacement equipment. The amount of the reserve is equal to the accumulated depreciation. Only Auxiliary Enterprises and Service Departments are authorized to have these funds. See Section 701 for specific details.
Equipment Share Program: An OSU program identifying equipment that is not fully utilized and making it available for sharing with other OSU researchers or departments.
Exit Interview - Perkins Loan: An informational session to discuss the Rights and Responsibilities of a Federal Perkins Loan recipient.
Expanded Authority: Several federal agencies have adopted expanded authority policies, which are intended to reduce overhead costs, increase productivity, and reduce paperwork. Where expanded authority has been authorized by the agency to the university. OSU has passed this responsibility on to the PI for most approvals except no-cost extensions, pre- award costs, and budget changes prior-approved by the Research Accounting Office. See section 201 Expanded Authority, which must be ????