8. Regulations Concerning Radiation Incidents and Occurrences

8.1. Policy

Radiation incidents, occurrences, and other abnormal situations involving radioisotopes or radiation machines shall be handled so as to minimize actual, potential, and perceived harm to persons, equipment, facilities, activities, and the environs; to provide proper notification of authorities; and to provide proper information to interested parties. In life-threatening situations the first priority is preservation of human life; however, this does not excuse the requirement to minimize radiation doses and contamination spread to the extent reasonable under the circumstances.

8.2. Classification

8.2.1. A radiation incident is any situation requiring notification of state or federal regulatory agencies under Oregon Administrative Rules (OAR) 333-120-700, 333-120-710, 333-120-720, or 10 CFR 20.2201, 20.2202, or 20.2203.

8.2.1.1. There are three levels of incident: Immediate Notification, Twenty-Four Hour Notification, and Thirty-Day Notification. Descriptions are listed in the regulations cited.

8.2.2. An unusual occurrence is any abnormal situation considered to require documentation but not requiring handling as an incident.

8.2.2.1. Classification of an event as a radiation occurrence is at the discretion of the University Radiation Safety Officer (RSO). Classification shall be made as soon as possible, and may be changed later if additional information shows that the change is warranted.
8.2.2.2. In general, radiation occurrences include minor personnel contamination (external or internal), minor surface contamination that deserves publicity, personal injuries or fires or similar events in radiation restricted areas where there was potential but no actual personnel contamination or significant personnel doses.

8.3. Management

8.3.1. Actions by Individuals

8.3.1.1. In event of surface contamination involving no immediate health hazard, the first individual recognizing the situation shall:

8.3.1.1.1. alert persons nearby so that they do not accidentally contact the contamination; keep unneeded persons out of affected area,
8.3.1.1.2. take whatever steps to contain the contamination that can be taken safely and immediately,
8.3.1.1.3. notify Radiation Safety (RS) immediately. Phone numbers are listed on each Radiation Use Authorization (RUA),
8.3.1.1.4. not attempt to decontaminate except as directed by RS,
8.3.1.1.5. request that others possibly involved remain until released by RS,
8.3.1.1.6. not permit work to resume until approved by RS.

8.3.1.2. In event of surface contamination involving immediate health hazard, the first individual recognizing the situation shall:

8.3.1.2.1. alert all nearby persons; keep unneeded persons out of affected area,
8.3.1.2.2. take whatever steps to contain the contamination that can be accomplished safely and immediately, e.g. close windows, turn off hood, turn off ventilation system, put absorbent material onto liquids,
8.3.1.2.3. evacuate the affected area, leaving behind clothing and other articles possibly contaminated.

8.3.1.2.4. Keep all possibly affected persons near but outside the contaminated area until released by RS,
8.3.1.2.5. notify RS immediately. Phone numbers are listed on each RUA,
8.3.1.2.6. not attempt decontamination except as directed by RS,
8.3.1.2.7. not resume work in the area until approved by RS.

8.3.1.3. In event of internal or external contamination of an individual, the first person recognizing the situation shall:

8.3.1.3.1. take measures necessary to preserve life, but carry out only minimal first aid until help is obtained; keep unneeded personnel out of the affected area,
8.3.1.3.2. if possible, remove the individual from the contaminated location,
8.3.1.3.3. notify RS immediately. Phone numbers are listed on each RUA,
8.3.1.3.4. request that all others possibly involved remain nearby until released by RS,
8.3.1.3.5. decontaminate the individual using mild soap and tepid water. Make note of initial and subsequent contamination levels.  Save wash water for later analysis.
8.3.1.3.6. not resume work in the area until approved by RS.

8.3.1.4. In event of lost or stolen radioactive material or of suspected or known excessive radiation exposure to an individual, the first person recognizing the situation shall notify RS immediately. Phone numbers are on each RUA.
8.3.1.5. In event of personal injury, fire, flood, or other similar situation in any radiation restricted area, the first person recognizing the situation shall notify RS immediately. Phone numbers are on each RUA.

8.3.2. Actions by Radiation Safety

8.3.2.1. Upon being notified of a suspected or known radiation occurrence, radiation incident, or similar situation, the Radiation Safety Officer or Assistant Radiation Safety Officer shall take charge of radiological aspects of the situation until relieved by superiors, and shall:

8.3.2.1.1. ensure that any needed medical assistance is obtained without delay. Use State Police, Public Safety, and Corvallis Fire Department, for situations in Corvallis; ask them for assistance with situations outside Corvallis,
8.3.2.1.2. ensure that State Police, Public Safety, Corvallis Fire Department, and other emergency organizations are notified as needed,
8.3.2.1.3. ensure immediate notification of the University Radiation Safety Officer or, if not available, the designee,
8.3.2.1.4. perform any needed release surveys of persons and equipment from the affected area,
8.3.2.1.5. provide decontamination advice and supervise all needed decontamination of persons, personal effects, facilities, equipment, etc.,
8.3.2.1.6. investigate thoroughly, document findings and recommendations.


8.3.2.2. Upon being notified, the University Radiation Safety Officer or the designee shall:

8.3.2.2.1. ensure that the steps in 8.3.2.1 are being or have been taken,
8.3.2.2.2. notify state and/or federal agencies as required by regulations cited in 8.2.1 above,
8.3.2.2.3. notify affected Program Directors,
8.3.2.2.4. notify News and Research Communications, the RSC chair, and the Assistant Director for Environmental Health and Safety if the situation may be of significant interest to OSU or non-OSU entities,
8.3.2.2.5. review documentation, arrange proper, timely distribution,
8.3.2.2.6. ensure that corrective and preventive actions are completed wherever appropriate to prevent such situations in the future.

8.3.3. Actions by Program Director

The Program Director shall provide or arrange personnel and equipment needed for decontamination of facilities and equipment under supervision of RS, and shall ensure repair, replacement, or modification of equipment and facilities, procedural changes, and personnel training as needed to prevent recurrence of the situation are completed as requested by RS or RSC.
 
8.3.4. Actions by Others

Actions required of other entities will vary widely, depending upon the nature of the individual situation. Required actions will be determined by RS, RSC, or management on a case-by-case basis.