Oregon State University

Student Media Commitee Operating Policies and Guidelines

Oregon State University



Operating Policies and Guidelines


Adopted January 11, 2013


 I. Introduction

OSU Student Media honors the belief that Student Media should always consist of student work. Experiential learning should always be the primary focus, and in no instance should learning be compromised for the sake of maximizing production.


A. The University Student Media Committee (hereinafter, Committee) acts as the advisory board for hiring and strategic planning for the following publications: The Daily Barometer (including the Summer Barometer), the Beaver Yearbook, Prism, and the following broadcast media: KBVR-TV and KBVR-FM and associated digital and social media. These media are published and broadcast under the authority of the committee for the students and staff of Oregon State University. Each issue of the cited publication and each broadcast medium will include printed and/or daily broadcast notice of that fact as follows:


B. The Committee has no responsibility for or jurisdiction over publications or broadcast media not listed in I.A.; in those instances, the sponsoring authority is responsible.

C. The Committee is responsible to the Vice Provost for Student Affairs (hereinafter, Vice Provost).


II. Committee Organization and Selection

A. Two groups of members comprise the Committee.

1. The voting members are five (5) students, four (4) faculty.

2. The non-voting members are the Director of Student Media (hereinafter, Director), Assistant Director of Student Media, Daily Barometer Editor-in-Chief and business manager, Beaver Editor-in-Chief and business manager, Prism Editor-in-Chief, KBVR-FM station manager, and KBVR-TV station manager.

B. The voting members of the Committee are appointed.

1. The five (5) voting students must be selected from those interviewed by

Prism editor, Barometer editor, Barometer business manager Beaver editor, Beaver business manager, KBVR-FM station manager, and KBVR-TV station manager. The media advisers will act as facilitators in the selection process.

Alternates will be selected in case of vacancy of the respective voting member occurs. Alternates are encouraged to attend regular meetings of the committee as a non-voting member.

2. Major editors, station managers, and business managers may not serve as voting members of the Committee.

3. The Director of Student Media will appoint the four (4) faculty members. The names will be forwarded to the Vice Provost for final approval.

C. Terms of service for committee members.

1. The student voting members will serve one-year terms.

2. The faculty voting members are appointed for three-year terms. Two members
    should be appointed in alternating years, so there are returning members each

3. The terms of the non-voting members are concurrent with their positions in Student Media.

4. Should a faculty member not serve his/her full term, the replacement appointed by the Director of Student Media will fill the remainder of the three-year term.

D. The Committee functions under the leadership of a Chair and a Vice-Chair appointed by the Committee at the first regular meeting of the school year.

1. The Chair will be a voting faculty member, who has served at least one year on the Committee; the Vice-Chair will be a voting student member.

2. The Vice-Chair assumes leadership of the Committee during absences of the Chair.

E. Vacancies.

1. Vacancies created for any reason will be filled in accordance with the methods used to select Committee members (II. B. 1-3).

2. A minimum of one student alternate will be selected in case of absences.

3. Faculty or student members who miss two (2) consecutive meetings unexcused are deemed to have resigned their position.

F. Responsibilities.

1. The Director and Assistant Director of Student Media serve as supervisors for the various student publications and broadcast media.

2. The Assistant Director is responsible for obtaining, reproducing, and distributing committee-meeting minutes.

3. The Assistant Director is responsible for notifying committee members and others of committee meetings.

4. The Director, following Committee recommendations, is responsible for budgets, hiring and evaluations.

5. The Director will perform other Committee-related administrative tasks as agreed upon.

6. The student leaders shall twice annually make a financial report to the committee. This report shall include a current estimate of each account balance that shows both income and expenditures.


III. Committee Operating Procedures

A. The Committee will meet no less than once per term or as needed, October through May. Regular meetings will be scheduled and members notified.

B. Quorum.

1. Committee business may be transacted only when a quorum is present.

2. A quorum shall be five (5) or more Committee voting members, with no less than three (3) voting student members and two (2) voting faculty members. The Committee Chair may direct the Committee into Executive Committee Session should a quorum not be present. All decisions would be ratified at the next scheduled meeting.

C. Recommendations of the Committee will be based on simple majority votes. The Chair will vote only in the event of a tie vote.

D. Voting members of the Committee must cast their votes in person; proxy votes and substitutes will be permitted no more than once each academic year.

  1. The member submitting a proxy must submit, to the Assistant Director, a written, signed document or email stating their vote on a specific issue.

E. The Committee will establish emergency and/or sub-committees, appointed by the Chair, empowered to meet and make recommendations. These recommendations will be reported to the Committee at the next regular meeting

F. The Committee will abide by the Oregon open meetings law. In cases not covered by these Policies and Procedures the Committee will follow Robert's Rules of Order.

G. Minutes of Committee Meetings.

1. Will name voting members present, non-voting members present, voting members absent, non-voting members absent, and others present.

2. Will contain a verbatim transcript of each motion voted on by the Committee.

H. Executive Session.

1. Acting as the search committee, only voting members will be present at interviews and recommendations for student leader positions. The Chair will report the recommendation to the Director of Student Media.

2. The Chair reserves the right to call an Executive Session.

IV. Specific Activities of the Committee.

A. Receive and review policy, progress or other reports from Student Media, either   written or oral.

B. Review proposed budgets for Student Media and recommend budgets (with suggested modifications) to the Student Incidental Fees Committee (SIFC).

C. Announce annual openings for the editors, business managers, and station managers of Student Media.

D. Review applicants and recommend students for the following positions in student media: student editors, business managers, and station managers. The Committee will recommend replacements to the Director for appointment in case of resignations. Applicants to be considered for appointment must meet eligibility requirements for office holders as specified in the Student Code of Conduct Policy.

1. To be recommended to an editorial or managerial position, an applicant must receive the votes of a majority of the voting members present.

E. Hear and investigate complaints involving student media.

1. The Director will resolve issues only when the editor or manager involved is unable to resolve the matter. Personnel matters, such as disagreements between staff members, will be heard by the Director.

2. If the Director is unable to resolve the issue, it will be referred to the University Student Media Committee.

3. Any appeal of Committee decisions first will be made in writing to the Vice Provost for Student Affairs, or the Vice Provost’s appointed representative; if the complainant deems the response unacceptable, the appeal may be submitted to the President of Oregon State University, whose decision will be binding.

F. Ensure distribution of these OPERATING POLICIES AND GUIDELINES to each voting and non-voting member of the Committee, the Vice Provost, or the Vice Provosts appointed representative.

G. Hear, discuss, and recommend courses of action in other matters related to Student Media.


V. Statement of Professional Ethics

A.  Standards for serving on the committee will focus on understanding of cultural diversity, past media experience, knowledge of the definitions of free speech and a strong commitment for attending monthly meetings.

B. Student Media are professional endeavors, providing the University and community with a unique perspective on events and activities of the University, the community, and the nation. Staff members of Student Media are expected to conduct themselves as professionals, and should be guided by the responsibilities they accept upon becoming professional.

C. Staff members must be guided by a sense of justice and fair play to individuals and institutions. They should remember that the need for justice and fair play is not just a moral commitment, but a legal one as well; staff members, ASOSU, the University, and the State Board of Higher Education may be held legally liable for injury to individuals or institutions incurred from the actions of Student Media, even if a non-staff individual submitted the material in question.

D. While the Committee entrusts content of Student Media to the respective student editors, station managers and business managers, responsibility for Student Media, their conduct and operations, rests with the Director in collaboration with the Committee. It is mutually beneficial for students holding media leadership positions to maintain close communications with the Committee.

E. The Committee affirms that publications have freedom to publish consistent with the mandates set forth in these OPERATING POLICIES AND GUIDELINES.

F. In connection with all editorial material that may be produced by Student Media, the following points are to be considered:

1. All facts that can be obtained from pertinent sources should be gathered, reviewed, and evaluated prior to release.

2. The question of the appropriate time to broadcast an expose or to mount a crusade must be considered carefully.

3. Staff members must avoid producing material that advances the selfish interests of any particular group.

4. When applicable, students will abide by Society of Professional Journalists (SPJ) and Radio, Television, Digital News Association (RTDNA) Codes of Ethics as guiding principles.

G. All Student Media staff members are responsible for reporting to the Committee Chair, any violations of these OPERATING POLICIES AND GUIDELINES.

H. Managers and editors will endeavor to eliminate discrimination from the work place. Professionalism leaves no room for consideration of age, creed, race, religion, sex, national origin, veteran status, or sexual orientation.



VI. Creation or Elimination of Publications/Broadcasts

  1. Those who wish to create or cancel any publication or broadcast entity must bring it to the Committee. Regular voting guidelines will be followed.
    1. Based on the committee recommendation, the Director will decide on the creation or elimination of a publication or broadcast.

Contact Info

OSU Student Media
210 Memorial Union East (Snell Hall)
Corvallis, OR 97331
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541-737-6323 (FM)  541-737-3522 (TV)