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Faculty Senate » Minutes » 2007 Minutes » November 8, 2007

Faculty Senate Minutes

2007 No. 625
November 8, 2007
 

The regular monthly meeting of the Faculty Senate was called to order by President Lynda Ciuffetti on November 8, 2007 at 3:00 PM in the LaSells Stewart Center.

Meeting Summary

  • Action Items: 2008 Apportionment Table; 2007 Candidate Slate; Ballot Counting Committee; Videotaping Classes  [Motion 07-625-01 through 03]
  • Special Report: ASOSU President – G. Purdy
  • Discussion Items: Advancing Thematic Areas and Restructuring Business Functions – S. Randhawa; Videotaping Classes – L. Ciuffetti

 

ACTION ITEMS

Approval of the 2008 Apportionment Table
The 2008 Faculty Senate Apportionment Table (consisting of OSU FTE in the ranks of Instructor and above, including Professional Faculty and Faculty Research Assistants and Associates) was approved by voice vote – motion 07-625-01.

Candidate Slate
Bill Boggess, Bylaws and Nominations Committee Chair, announced that the only candidate for the president-elect was Paul Doescher. Since the Bylaws state there shall be two candidates, Boggess outlined the alternatives: extend the deadline for candidates or suspend the Bylaws by a vote of two-thirds of those present. Senator Valls, Liberal Arts, moved to suspend the Bylaws; motion 07-625-02 was seconded and passed with one dissenting vote. There were no nominations from the floor and the president-elect nominations were declared closed.

Boggess announced that the Interinstitutional Faculty Senate Senator candidates were Ron Reuter and Lani Roberts. There were no nominations from the floor and the IFS nominations were declared closed.

Boggess announced that the Executive Committee candidates were Kim Anderson, Stan Gregory, Carol Malllory-Smith, Kim McAlexander, Brock McLeod and Deb Pence. There were no nominations from the floor and the Executive Committee nominations were declared closed.

The ballots will be structured to allow for write-in candidates.

Committee to Verify Election Results
The following Senators volunteered to verify results of the president-elect and IFS ballots on December 5 with Bill Boggess: Mary Ann Matzke, Cliff Pereira, and Jimmer Sullivan. Alternates are Kent Kuo and Peter Saunders.

 

SPECIAL REPORT

ASOSU President
Greg Purdy, ASOSU President, felt it was important to have a relationship where both the students and faculty are represented. He explained ways that he can be of assistance to the Faculty Senate: 1) assisting with representation on Faculty Senate committees, 2) providing student opinions and input on student matters, and 3) bringing forth student issues. He noted the Faculty Senate can assist him by contacting him with questions related to student issues.

President Ciuffetti noted that the ASOSU President is an ex-officio, non-voting member of the Faculty Senate.

 

DISCUSSION ITEMS

Thematic Areas
Provost Randhawa discussed two elements mentioned by President Ray during his October State of the University Address: 1) identify a prioritized list of strategic investments, and 2) re-engineering business practices.

He began by outlining academic priorities as they relate to the following five thematic areas identified in the Strategic Plan: arts and sciences, life sciences, natural resources, earth sciences, and innovation. He explained that the reasoning behind those particular themes was:

  1. To create a structure that enhances conversation and collaboration across units and colleges.
  2.  Recognition from the campus community that there are complex societal problems that require structures that go beyond the more traditional boundaries.
  3. Recognition of a lack of critical mass of faculty in many areas, and no resources in the foreseeable future to build critical mass.
  4. Finally, to create nationally recognized programs to which students and faculty can be attracted, as well as resources, at a competitive level.

Much of the following information is contained in an online document referred to by Provost Randhawa.

There have been efforts and investments to advance the Strategic Plan over the past three years, but only one investment has been made to advance the thematic areas which involved selecting six initiatives across campus; President Ray talked about taking that investment forward. Randhawa explained that the
process to be focused on during the next three years includes:

  • Enhance the Strategic Plan's focus on five thematic areas of excellence
  • Enhance student access, engagement, and success through graduation
  • Enhance our reputation as a premier research and outreach institution for Oregon and the nation
  • Ensure success in the University's capital campaign, and leverage state funding with private resources

Randhawa felt that, over the next six months, we need to assess whether we have the right
organizational strategies and leadership structures in place that will enable us to reach the goals. This is also an opportunity to look at the overall environment in a broader sense in terms of enabling the potential.

The overall process related to academic priorities is designed to be broad, inclusive, and transparent and involves a team for each thematic area to identify focus areas and initiatives to create best practices for the unit and university. The ideas and initiatives should integrate, complement, and expand existing capacity; final decisions for selected investments will be made by the president and provost, in consultation with the faculty leadership.

Randhawa charged each team to respond to a broad set of questions as they consider future investments:

  • How do we ensure that programs create distinctive educational programs in a competitive institutional identity for OSU?
  • What do the five thematic areas mean in terms of goals that transcend college/unit boundaries?
  • What are the potential challenges and barriers?
  • What are the appropriate linkages with other thematic areas or academic units?
  • What leadership, resource allocation, and organizational strategies and structure should be considered?
  • What current or new areas in research, inquiry and collaboration would have the largest potential going forward in the broader sense of the term?

He noted that the charge to the Arts and Sciences theme is different since the team has been asked to first focus on the organizational structure issue. The intention is to select 4-6 areas for investment and they need not be new areas.

Senator Selker, Agricultural Sciences, noted that a self-study is done for program reviews and asked how the Provost sees these teams in relation to external study versus self-study. Randhawa responded that he hopes that the teams will look at reviews, feedback, and recommendations provided. This is an effort linked to the academic enterprise, and connection is important within and outside of the teams. He also hopes that team members communicate with chairs and colleagues.

Senator Marshall, Business, questioned whether the focus on thematic areas will compete with resources and other activities within the university, and to what degree that should be allowed. Randhawa responded that the plan is not to take resources from existing activities. He noted several funding avenues that are being considered: 1) projections are that there will be incremental resources from Educational and General funds; 2) within the next two years, $2 million from prior initiatives will be sunsetting with the possibility of redirecting funds into thematic areas; and 3) potential savings from the business side. Although there is an opportunity cost when investing in new areas, the intention is not to compete with existing areas.

President-Elect Bill Boggess mentioned that the Provost’s initiatives were sunsetting and questioned, if they were good ideas five years ago, would they be considered. Randhawa’s response was affirmative and noted that, if critical findings have evolved, the initiatives could be taken to a different level.

In relation to the five thematic areas, Boggess questioned whether all teams will be working on the same timeline to submit initiatives by May 2008. Randhawa responded that he would like to hold the timeline, but can envision follow-up conversations to recommendations.
 
Senator Wilcox, Health and Human Sciences, asked what types of questions will be addressed by the Arts and Sciences team considering a merger between the two colleges. Randhawa responded that the key question to be answered is: where are we going to achieve maximum impact; he noted that integration and collaboration questions are still there. He wasn’t sure of the best sequence and acknowledged it is a difficult issue. In response to Senator Faradini, Science, Randhawa replied that the charge to the team is to determine the pluses and minuses of the two alternatives; he emphasized that no decision has been made.

Business Centers
Randhawa explained that the plan is to create business centers for the five thematic areas and two additional centers outside of the academic units. A pilot center for Health and Human Sciences, Pharmacy, and Veterinary Medicine is being created and will be implemented by the end of this academic year, with additional centers being phased in over the next three years. Business centers would likely consist of the below services during the first year, with the possibility of additional services added as experience is gained with the centers:

  • human resources
  • business functions – purchasing, accounts payable, receivables, grants and contracts
  • marketing and event management
  • limited information services and facilities functions

The reasons for business centers include issues related to responsiveness, rigidity of institutional structures at the departmental level, timeliness, cost effectiveness, lack of focus on service ethics, and the use of shadow data systems due to mistrust of university systems.

  • Since 75% of all activities happen at only one level, the goal of the design is to eliminate duplication at the central and departmental levels.
  • The complex systems require increased depth of expertise which is not always possible at the departmental level.
  • OSU 2007 recommended service centers.
  • A recent OUS spending analysis showed that OSU’s instructional costs were 30-40% lower than peers, resulting in not spending enough on instruction per student cost FTE, however, administrative costs were 7-10% higher (i.e., human resources, business services, duplication at various levels).
  • Consolidation of functions in regional centers and administrative authority.
  • Will free up university leadership to focus on core university functions (mentoring faculty, fundraising, etc.).
  • It is hoped that cost savings can be redirected to the academic mission.

Randhawa acknowledged that there will be an impact on the human element and functions, but noted there is a lot of turnover in the affected positions and the university will attempt to minimize the impact on personnel. He also acknowledged that OSU has no expertise in this area and it is impossible to predict what the implications of change will be. The pilot project will provide an opportunity to determine unintended consequences and adjust the process. The university will ensure transparency and communication in the project, particularly in addressing the human element. Randhawa announced that Nancy Heiligman will lead the implementation of the pilot project and currently is in the process of putting together an implementation team, as well as a team to guide the overall process (steering committee). Randhawa stated that he will have an open conversation with individuals who will be impacted.

Senator Spitz, Oceanic & Atmospheric Sciences, noted that the team from the pilot project seems to be from similar areas and questioned if the results would be the same if the team members were from different areas. Randhawa responded that the results would likely not be the same and noted that general lessons can be learned from the pilot project; there are some common, as well as unique, elements.

Senator Selker questioned why the model was adopted without a particular connection to the problems at hand, i.e., redundancy related to shadow systems; he felt that a better strategy would be to improve the current process. He also noted significant savings related to equipment purchases when faculty in departments are closely involved in the process. Randhawa noted that there were a series of integrated problems that led to this decision.

Ciuffetti felt that it would be encouraging for faculty to know, as a result of the pilot study, if it may be more efficient and provide better service if the functions remained with the unit rather than incorporated within a center. Randhawa stated that one person in a department can’t have expertise at all levels, but broader expertise could be present within a center.

Mark McCambridge felt that more issues than those identified by Senator Selker could be corrected through the use of service centers. He also believes there will be a quicker turn around in services and that human resource systems will greatly improve; the goal is to have breadth of knowledge.

Enrollment  - Provost Randhawa announced that the final numbers show that OSU’s fall enrollment is 19,753, which is up by 391 students from last year; non-resident undergraduate students increased by about 7%; and OSU-Cascades is flat in terms of enrollment.

Videotaping Classes
President Ciuffetti explained that some students have expressed an interest in videotaping classes and selling the tapes to peers who miss class. General Counsel Caroline Kerl could find no legal reason to prohibit this activity. The Executive Committee (EC) is asking for a sense of the Senate on this issue. Ciuffetti noted that the EC was not in favor of videotaping and expressed some of the concerns identified:

  • To protect student privacy, every student in the room would need to agree to the taping.
  • The faculty member has no control over how the videotape would be distributed.
  • Taping could potentially result in non-productive discussions.

Senator Mason, Science, felt that videotaping would be a great disincentive for students to not attend class. He questioned whether the faculty member has the authority to prevent taping, and felt that the moral and ethical issues were preposterous. Ciuffetti felt that students would be expected to first ask permission to videotape, much like they previously asked permission to record a lecture.

Senator Blair, Science, questioned legalities regarding copyright issues, and felt that videotapes should be available to all students for free.

Senator Valls, Liberal Arts, questioned whether a policy could be made to prohibit students from videotaping and selling classes. Vice Provost Becky Johnson responded that a policy could be made, but the Legal Counsel would not recognize the policy. She recommended that faculty be encouraged to prohibit videotaping in their classes and be fully informed of the rules if classes are videotaped.

Senator Wilcox, Health and Human Sciences, felt there was a need for information regarding this issue to be distributed to faculty along with some understanding of the legal analysis.

Senator Saunders, Associated, noted this was a complicated issue since a student may have permission to tape a class and not sell the tape, but a third party could sell the tape; need to identify and address loopholes. Ciuffetti noted that a message would be distributed to all faculty outlining the issue, risks, etc.
 
Senator Graham, Business, noted that the University of Auckland encourages faculty to tape lectures and make them available.

Senator Kuo, Associated, noted that intellectual property rights are held by the instructor and not the university.

Johnson stated that the videotaping issue resulted from an entrepreneurship project and may not be a big issue, but she wanted faculty to be aware since some faculty would like a videotaping option.

Senator Selker, Agricultural Sciences, moved that, in light of videotaping for sale is fraught with dangers, the Faculty Senate agrees that it would be wise for the Executive Committee to put forward a message advising the faculty of these dangers. Motion 07-625-03 was seconded and passed with no objections.

 

NEW BUSINESS
None
 
Roll Call
Members Present:
Agricultural Sciences: Hartley, Mallory-Smith, Pereira, Putnam, Rao, Selker
Associated Faculty: Arthenayake, J. Mull for Averill, Bruce, Dempsey, Eklund, Fernandez, Hoff, Minear, Oldfield, Pribyl
Business: Banyi, Marshall, Raja, Wu, Yang
Education: Ward, White
Engineering: Bell, Higginbotham, Huber, Hunter-Zaworski, Jovanovic, Pence
Extension: Galloway, Godwin
Forestry: Doescher, Freitag, Zahler
Health & Human Sciences: M. Mahana for Bowman, Braverman, Cardinal, Friedman, Wilcox
Liberal Arts: Daugherty, Dennis, Edwards, Lunch, Oriard, Orosco, Roberts, Steel, Tilt, Trujillo, Valls
Library: McMillen
Oceanic & Atmospheric Sciences: Spitz
Pharmacy: Indira, Ramirez, Stevens
ROTC: Sullivan
Science: Blair, Faridani, Gitleman, Greenwood, Hsu, Lee, Mason, Matzke, McLeod, Parks, Rajagopal
Student Affairs: Alexander, Larson, Winter, Yamamoto
Veterinary Medicine: Estill, Mosley

Members Absent:
Agricultural Sciences: Anderson, Bolte, Cassidy, Curtis, Dreher, Gamroth, Gregory, Hayes, Jepson, Ketchum, Parke, Rossignol, Savage, Thompson
Associated Faculty: Achterman, Dorbolo, Elmshaeuser, Gaines, Gillies, Gomez, Greydanus, Ross
Business: No absences
Education: No absences
Engineering: Bose, Lee, Momsen, Sillars
Extension: Carr
Forestry: Kamke, Reuter, Sexton, Wallin
Health & Human Sciences: Acock, Asbell, Hooker, McAlexander
Liberal Arts: Carson, Folts, Gross, Helle, Plaza, Walls
Library: No absences
Oceanic & Atmospheric Sciences: Benoit-Bird, Skyllingstad, Wheatcroft
Pharmacy: No absences
ROTC: No absences
Science: Bogley, Grunder, Jansen, Jones, Keszler, Kimerling, Lajtha, Taylor
Student Affairs: Benton, Davis-White Eyes, Schwab
Veterinary Medicine: Valentine

Guests Present:
B. Becker, J. Cassady, S. Dobbie, A. Howell, B. Johnson, K. Kuo, M. McCambridge, L. Perrone, P. Saunders, B. Thorsness, A. Zweber
 
Faculty Senate Officers, Ex-officios and Staff:
Officers: B. Boggess, past president; L. Cuiffetti, president
Ex-officios: M. Beachley, G. Purdy, S. Randhawa
Staff: V. Nunnemaker

 

Respectfully submitted:
Vickie Nunnemaker
Faculty Senate Staff