The regular monthly meeting of the Faculty Senate was called to order on June 3, 1999, at 3:00 PM, in the LaSells Stewart Center by President Kenneth Williamson.
– Discussion Item: Internal Budget Allocation, R. Specter
– Action Items: Consideration of Degree Candidates, B. Balz; Standing Rules Revisions, J. Reeb; Curricular Proposals, L. Friedman; Faculty Salary Resolution, [Motion 99–549–01 through 18]
– Special Report: OSU Foundation, R. Cole
– New Business: None
Members Absent Without Representation:
Arp, Azarenko, Biwan, Bliss, Breen, Brooks, Burke, Burt, Burton, Bushnell, Champeau, S. Daniels, T. Daniels, Farber, J. Field, K. Field, Fisk, Gardner, Gomez, Hemphill, Huyer, Jepson, Jimmerson, Jones, Kerkvliet, Klein, Krause, Levine, McDaniel, Moon, Moore, Morris, Nishihara, Plant, Powelson, Righetti, Rosita Rodriguez, Sproul, Thies, Trehu, Tynon, White, and Wood.
Faculty Senate Officers, Ex-Officios and Staff Present:
K. Williamson, President; G. Matzke, President-Elect; R. Iltis, Parliamentarian; R. Arnold, Ex-Officio; and V. Nunnemaker, Senate Administrative Assistant.
Guests of the Senate:
T. Bentley-Townlin, L. Burns, L. Friedman, A. Hashimoto, D. Healey, S. Helmick, G. Kersey, J. Schuster, K. Spikes, and J. Van de Water.
Specter reported that the Higher Education Executive Board has been reviewing monthly the financial records of OSU. In April President Risser, Specter, and Athletic Director Mitch Barnhart presented the financial picture to the Board which then mandated that the $8.2 million deficit be reduced to $6 million by June.
OSU received authorization in 1999 to apply $2 million in institutional funds to assist in balancing the debt. An additional $1.5 million was applied to the debt in 1998. There was initial hope that the $2 million would be paid back to the university; Specter told the Board that would not happen. If something is not done regarding the Athlet-ics deficit, the university administration will lose the confidence of the Board and year-end bailouts will continue.
The objectives are to provide a debt recovery plan that is workable and achievable. Specter will go back before the Board in June to present a plan. He felt that there is no way to reduce the debt without institutional funds and will probably need assistance from student fees. He anticipated that student fees would need to increase beginning fall 2000 and again in fall 2001.
The Athletic Department is working to cultivate large gifts with the hope of achieving the $6 million debt reduction through gifts. He acknowledged that it is difficult to attract donors to pay off a debt. He noted that scholarship gifting has tripled and season ticket sales have soared since the hiring of Dennis Erickson. He felt that Athletics has a role on this campus and the impact on enrollment and the political power base cannot be ignored.
Specter explained that Athletics is funded through a variety of funding sources and will not be self-sustaining, and noted that many units are subsidized. He was hopeful that, at some time, some portion of the student fee support and institutional support can be eliminated. He noted that many programs in the conference run debts and cited a $17 million debt at Berkeley that was written off.
In response to President-Elect Matzke's query about the size of the debt, Specter explained that an unanticipated expense was the change-out in the football coaching staff amounting to about $500,000.
Senator Shor, Engineering, expressed her preference of providing student waivers if Athletics needs to be funded.
Senator Landau, Science, expressed the opinion that Athletics matter and academics don't. He would like to see the same schedule applied to the academic pay-back.
In response to Senator Ede, Liberal Arts, questioning if there was an opportunity for faculty input, Specter noted that some components are less set than others, however, the $2 million figure is a fairly strong number. How the debt is reduced, as well as fee waivers, is less set.
In response to Senator Witters, Agricultural Sciences, questioning about academic units in financial difficulty and how academic issues will be dealt with, Specter noted that most of those discussions took place prior to his arrival. He then went on to discuss individual units:
Information Services – A multi-year plan for reductions in operational budgets was made to reduce and eliminate the deficit while minimizing instructional impact.
College of Home Economics and Education – This deficit was significantly more manageable. Foundation accounts were dedicated to cover most of the deficit and the college administration is working to eliminate the remainder of the deficit.
College of Science – This deficit is a huge challenge. They are paying careful attention to laying a healthy groundwork which includes a new approach to the financial management and leadership of the college. The college's finances are being carefully monitored; it's very critical that no mis-steps are taken. They are setting the stage for recovery through incremental funds from the institution and increased enrollment.
Athletics – The debt is in excess of one-third of its overall operating budget.
Senator Robson, Science, found raising student fees to be an extremely disturbing option. He felt that would create an extreme problem with public relations and would send a bad message to students. Specter responded that OSU's student fee contribution is lower than the University of Oregon, or Portland State. Administration will be conducting discussions with students during the next year regarding the proposed student fee increase.
Consideration of Degree Candidates
Barbara Balz, Registrar, recommended for approval the proposed lists of degree candidates and honors subject to final confirmation of all degree requirements. There were 3,335 students who were candidates for 3,416 degrees which included: 2,644 Bachelors, 567 Masters, 166 Doctors and 39 Professional Doctor degrees. There were also 77 students who were candidates for two degrees and two students who were candidates for three degrees.
The Class of 1999, OSU's 130th graduating class, had 538 seniors who qualify for Academic Distinction and included 285 ‘cum laude’ (gpa 3.50-3.69), 149 ‘magna cum laude’ (gpa 3.70-3.84), and 104 ‘summa cum laude’ (gpa 3.85 and above).
Motion 99-549-01 to approve the proposed list of degree candidates and honors passed by voice vote with no dissenting votes.
Proposed Standing Rules Revisions Jim Reeb, Committee on Committees Chair, presented Standing Rules Revisions for the following committees/councils: Academic Requirements, Bylaws and Nominations, Committee on Committees, Faculty Status, Instructional Development and Technology, Library, Promotion and Tenure, and Student Recognition and Awards Committees and the Graduate and Research Councils. Capitalized sections indicate proposed additions and bracketed sections indicate proposed deletions. Only those sections of the Standing Rules containing proposed revisions are printed below.
Academic Requirements Committee
The Committee consists of seven Faculty WITH AT LEAST ONE UNDERGRADUATE ACADEMIC ADVISOR, [and three] TWO StudentS [members] (ONE GRADUATE, ONE UNDERGRADUATE) and the Registrar (or representative), ex-officio, non-voting.Motion 99-549-02 to approve the proposed revisions to the Academic Requirements Committee Standing Rules passed by voice vote with some dissenting votes.
Bylaws and Nominations Committee
EACH FALL, THE COMMITTEE SHALL NOMINATE CANDIDATES FOR FACULTY SENATE PRESIDENT-ELECT, THE FACULTY SENATE EXECUTIVE COMMITTEE, AND THE INTERINSTITUTIONAL FACULTY SENATE (IFS), IN ACCORDANCE WITH PROCEDURES DESCRIBED IN THE BYLAWS.A friendly amendment to delete "The fourth" and insert "One" in the last paragraph was agreed upon. Motion 99-549-03 to approve proposed revisions to the Bylaws and Nominations Committee Standing Rules, as amended, passed by voice vote with one dissenting vote.
[Each Fall, the Committee shall nominate candidates for elective office in the Faculty Senate. At least two candidates shall be nominated for the position of Senate President-Elect, each of whom shall be, or shall have served as, a Senator. The Committee shall also nominate candidates from the current Senate membership for elective positions on the Executive Committee. There shall be at least two nominations for each position available. Also, the Committee shall nominate candidates from the Faculty-at-large to represent OSU on the Interinstitutional Faculty Senate (IFS). There shall be at least twice as many nominees as positions available. All nominations shall be reported to the regular November meeting of the Faculty Senate.]
IN RESPONSE TO A CALL FOR NOMINATIONS FROM THE IFS, THE COMMITTEE SHALL BE RESPONSIBLE FOR NOMINATING MEMBERS OF THE OSU FACULTY TO SERVE ON THE OREGON STATE BOARD OF HIGHER EDUCATION. THE SLATE OF NOMINEES FROM OSU SHALL BE ENDORSED BY THE FACULTY SENATE PRIOR TO FORWARDING TO THE IFS. THE IFS OVERSEES THE PROCESS BY WHICH THREE OREGON UNIVERSITY SYSTEM FACULTY ARE NOMINATED TO THE GOVERNOR FOR THE APPOINTMENT.
The Committee consists of four faculty members. [Three of these shall be appointed by the Executive Committee for three-year terms.] The fourth member shall be the Immediate Past Senate President, who shall serve as Chair.
Committee on Committees
The Committee on Committees maintains a continuing study of the structure and effectiveness of University councils and committees and of their relationship to responsibilities of the Faculty Senate; proposes and reviews proposals for new Senate standing committees; and makes recommendations on committee reorganization and functions to [appropriate] THE FACULTY Senate [and University officers].Motion 99-549-04 to approve the proposed revisions to the Committee on Committees Standing Rules passed by voice vote with several dissenting votes.
The Chair of each Committee/Council of the Faculty Senate shall, at five-year intervals, report to the Committee on Committees about its activities. This report must demonstrate activities which have enhanced the functions and objectives of the FACULTY Senate AND UNIVERSITY. When no clearly useful functions can be identified, the abolishment of the Committee/Council shall be recommended. The Committee is composed of six Faculty [and two Student members].
Faculty Status Committee
The Faculty Status Committee [develops] EXAMINES policies regarding academic freedom and tenure, appointment, and termination, procedures for review and appeals, and promotion, and makes recommendations to the Faculty Senate, Executive Office, Provost's Council, and Deans and Department Heads. It maintains SOME LEVEL OF liaison with other faculty affairs committees. The full Committee TYPICALLY meets [monthly] QUARTERLY; subcommittees may meet more frequently DEPENDING UPON THE NATURE OF ISSUES UNDER CONSIDERATION. The Committee is composed of nine Faculty members representing all segments of the University[, three being appointed annually for three-year terms].Motion 99-549-05 to accept the proposed revisions to the Faculty Status Committee Standing Rules passed by voice vote with several dissenting votes.
Senator Landau was concerned that the word ‘develops’ was being stricken. In response to Senator Shor's query, Provost Arnold explained that the Oregon State Board of Higher Education develops policy and asks for input from institutions.
Motion 99-549-06 to delete the wording ‘some level of’ in the second sentence passed by voice vote.
The Council consists of one graduate faculty member from each College [appointed by the Faculty Senate Executive Committee,] and [a] ONE graduate student [representative selected by the Graduate Student Association]. The Chair shall be a faculty member with immediate prior experience on the Council. The Dean and Associate Dean of the Graduate School and the Chair of the Graduate Admissions Committee shall be ex-officio, non-voting members.Motion 99-549-07 to approve the proposed revisions to the Graduate Council Standing Rules passed by voice vote with some dissenting votes.
Instructional Development and Technology Committee
The [Instructional Development and Technology] COMPUTING RESOURCES COMMITTEE reviews and recommends policy concerning [instructional] technology AS USED BY FACULTY IN INSTRUCTION, RESEARCH, AND SERVICE ON CAMPUS AND OFF-CAMPUS [resources and their application to the teaching/learning process and curriculum change]. It assists in planning and advocating for the necessary technology to maximize student learning AND ENHANCE FACULTY RESEARCH AND SERVICE ACTIVITIES TO OSU AND THE WIDER COMMUNITY. IT ACTS TO ADVISE OTHER COMMITTEES AND INFORMATION SERVICES AS WELL AS PROVIDING LEADERSHIP IN ADOPTION AND EFFECTIVE USE OF COMPUTING FOR INSTRUCTION, RESEARCH, AND SERVICE. [Included within technology resources are instructional services, training, and distance and extended campus learning opportunities.] The Committee shall consist of six Faculty, AT LEAST FOUR OF WHOM MUST BE TEACHING FACULTY, [and] two StudentS [members], and the [Director or Associate Director of the Communication Media Center,] VICE PROVOST FOR INFORMATION SERVICES, ex-officio, non-voting. THE VICE PROVOST FOR INFORMATION SERVICES MAY RECOMMEND A RESOURCE PERSON FROM INFORMATION SERVICES AS ANOTHER EX-OFFICIO, NON-VOTING MEMBER.It was pointed out that the correct title should be Associate Provost for Information Services; this change will be made.
THE EXECUTIVE COMMITTEE IS ENCOURAGED TO LOOK FOR BROAD REPRESENTATION IN THE APPOINTMENTS TO THE COMMITTEE IN ORDER TO PROVIDE DISCIPLINARY DIVERSITY.
Motion 99-549-08 to approve proposed revisions to the Instructional Development and Technology Committee Standing Rules passed by voice vote with two dissenting votes.
Senator Strik, Agricultural Sciences, suggested that the word ‘service’ in the first sentence be changed to ‘Extended Education’. President Williamson noted that ‘service’ was taken from the Promotion and Tenure Guidelines.
Senator Tiedeman, Liberal Arts, went on record as saying that he and Past President Mike Martin were ten years ahead of time when they proposed this change in 1989.
The Library Committee advises the [Director of Libraries] UNIVERSITY LIBRARIAN in (1) meeting the LEARNING, INSTRUCTION, AND RESEARCH needs of [the] students, [and the instructional and research] FACULTY, AND staff; (2) formulating library policies in relation to circulation, budgets, services, and development of resources for instruction and research; and (3) interpreting the needs and policies of the library to the University. The Committee consists of nine Faculty members and three Student members, including AT LEAST ONE UNDERGRADUATE AND one graduate student, and the [Director of Libraries] UNIVERSITY LIBRARIAN as an ex-officio, non-voting member.Motion 99-549-09 to approve the proposed revisions to the Library Committee Standing Rules passed by voice vote with one dissenting vote.
Promotion and Tenure Committee
The Promotion and Tenure Committee studies statements of policy[,] AND advises on matters pertaining to THE promotion and tenure PROCESS of faculty [and makes recommendations to the Faculty Senate Executive Committee]. The Committee [is entitled to] observeS the annual promotion and tenure process in the Executive Office, [and to] readS the dossiers AND PROVIDES INPUT ON THE PROMOTION AND TENURE DECISION PROCESS THROUGH ITS RECOMMENDATIONS TO THE FACULTY SENATE EXECUTIVE COMMITTEE AND TO THE PROVOST'S OFFICE. The Committee shall file an annual report with the Faculty Senate THAT [This report will] includeS a summary of the previous year's promotion and tenure actions. The Committee shall consist of six faculty who have been granted tenure at OSU, whose appointments are primarily in teaching, research and EXTENDED EDUCATION [service] and extended education who reflect the diversity of the University. Whenever a committee member is under consideration for promotion, he or she will be ineligible to serve on the committee DURING THE YEAR IN WHICH THE REVIEW IS SCHEDULED.Motion 99-549-11 to delete ‘of faculty’ in the first sentence failed due to no second.
THE PROMOTION AND TENURE COMMITTEE WILL PROVIDE LEADERSHIP FOR CAMPUS-WIDE EDUCATIONAL PROGRAMS RELATED TO THE PROMOTION AND TENURE PROCESS AND FACILITATES ON-GOING DIALOGUE ABOUT THESE MATTERS. MEMBERS OF THE COMMITTEE ARE AVAILABLE TO RESPOND TO PROCEDURAL AND INTERPRETATIVE QUESTIONS FROM FACULTY, DEPARTMENT HEADS, DEANS, AND DEPARTMENT AND COLLEGE COMMITTEES.
Senator Sayre, Liberal Arts, moved to amend the proposal to move the word ‘faculty’ at the end of the first sentence and delete ‘of’ so the sentence reads ‘...pertaining to the faculty promotion and tenure process.’ Motion 99-549-12 to amend the proposal was seconded and passed by voice vote with one dissenting vote.
Senator Ede, Liberal Arts, moved to amend the first sentence of the second paragraph by deleting the word ‘will’ and changing ‘provide’ to ‘provides’ so the sentence reads ‘The Promotion and Tenure Committee provides leadership for...’ Motion 99-549-13 was seconded and passed by voice vote with one dissenting vote.
It was pointed out that ‘extended education’ was repeated in the fourth sentence; it will be deleted.
Motion 99-549-10 to approve the proposed revisions to the Promotion and Tenure Standing Rules, as amended, passed by voice vote with one dissenting votes.
The Research Council establishes policies for matters pertaining to [grant, contract, general, and exploratory] SPONSORED research [activity] ACTIVITIES. It promotes, stimulates, and facilitates research activity, disseminating information about availability of grant funds and procedures for applying. It assigns priorities for distribution of [General Research and Exploratory Research Grants] VARIOUS INTERNAL FUNDING PROGRAMS AND FOR EXTERNAL SOLICITATIONS THAT REQUIRE LIMITED SUBMISSIONS FROM THE INSTITUTION. The Council consists of nine Faculty members WHO ARE SELECTED FROM THROUGHOUT THE UNIVERSITY [appointed by the Executive Committee]. The Administrator [administering] OF the Research Office OR DESIGNEE shall be an ex-officio, non-voting member of the Council. The Chair shall be a Faculty member with immediate prior experience on the Council, appointed annually by the Executive Committee.Motion 99-549-14 to approve proposed revisions to the Research Council Standing Rules passed by voice vote with some dissenting votes.
Student Recognition and Awards Committee
The Student Recognition and Awards Committee conducts such investigations as may be necessary to determine student beneficiaries of the various Institutional recognitions and awards that are all-University in character. It also plans and conducts, WITH THE SUPPORT OF THE EX-OFFICIO, an assembly or other appropriate program for the presentation of these awards to their recipients. THE EX-OFFICIO WORKS CLOSELY WITH THE COMMITTEE AND IS RESPONSIBLE FOR THE TASKS ASSOCIATED WITH THE ALL-UNIVERSITY RECOGNITION AND AWARDS PROGRAM. The Committee serves as the Institutional registry for all recognitions and awards within the University; all recognitions that are listed in official publications, or the recipients of which are listed in official publications, are registered with the Committee. The Committee consists of eight Faculty, [and] eight StudentS [members] AND THE COORDINATOR, UNIVERSITY SCHOLARS PROGRAM, EX-OFFICIO, NON-VOTING.Motion 99-549-15 to approve proposed revisions to the Student Recognition and Awards Committee Standing Rules passed by voice vote with no dissenting votes.
Leonard Friedman, Curriculum Council, presented for approval curricular proposals for new study abroad sites at the University of Ghana and Macquaries University (Australia). Friedman reported that both proposals are budget neutral and both provide new opportunities to students. The Curriculum Council unanimously approved both proposals.
Motion 99-549-16 to approve the University of Ghana proposal passed by voice vote with no dissenting votes.
Motion 99-549-17 to approve the Macquaries University (Australia) proposal passed by voice vote with no dissenting votes.
Faculty Salary Resolution Steve Davis, Faculty Economic Welfare and Retirement Committee Chair, presented the following salary resolution for approval.
WHEREAS, Faculty salary increases in the 1990's at OSU have been few and generally small;Davis explained that a 2% salary increase will not address inequities. Provost Arnold noted that, although the OUS goal was to reach parity, that goal will not be met due to under funding. It remains a goal of the Board over three biennia.
WHEREAS, Faculty salaries at OSU are significantly below the mean of our peer institutions (in ‘97/'98 the OSU average salaries were 84.5%, 89.8%, and 92.0% of the peer institution averages, respectively, for the ranks of Professor, Associate Professor and Assistant Professor);
WHEREAS, The Oregon University System (OUS) has developed a model by which OSU faculty salaries would be increased to equal the mean of the peer institutions over the next three biennia; and
THEREFORE BE IT RESOLVED, That the faculty request that President Risser and Provost Arnold make faculty salary increases a top priority in the 1999/2000 biennium. Be it further resolved that the administration adopt and implement the salary increase model developed by the Oregon University System which would bring OSU faculty salaries of all ranks up to the mean of our peer institutions over the next three biennia.
In response to Senator Frank, Liberal Arts, questioning if OSU could choose to use funds for salaries, Arnold noted that it was not perfectly clear if that could be done.
Senators Tiedeman and Landau spoke in support of the resolution.
Motion 99-549-18 to approve the above resolution passed by voice vote.
Rebecca Cole, OSU Foundation Director, noted that she is anxious to learn about OSU. She reported that the primary focus of the Foundation is for consolidation of all aspects of fundraising at OSU. Their goal is to generate as much external support as possible, and they plan to cultivate regional as well as national contacts.
There are several components to expanding the donor base, including: cultivation of a prospective donor by explaining the university to them; engage them in a discussion of options available; an actual solicitation; and finally, stewardship of their donation.
Cole felt that faculty are overlooked in the process and Foundation staff will be contacting faculty appropriate to potential donors.
Senator Frank questioned why constituency-based fundraising is being eliminated. Cole responded that the university is going back to a central base that provides a coordinated approach. She assured Senators that each unit will be represented.
President-Elect Matzke questioned whether departments will still be allowed to raise money for departmental purposes. Cole responded that the Foundation would like to be informed of what departments are doing to avoid multiple contacts.
– Annual Reports - Annual reports for all Faculty Senate committees/councils are due July 15.
– Promotion and Tenure Committee Response - Included in the agenda was a response from the Promotion and Tenure Committee regarding ‘Processes to Resolve Disagreement on Position Descriptions’
Provost Arnold reported on the following items:
Administrative Appointments –
Forestry Dean – A candidate will soon arrive for a second round of interviews.
Graduate School Dean – It is anticipated that an interim dean will be announced within the week.
Distance and Continuing Education – The announcement for a Distance and Continuing Education Dean has been issued and candidates will be reviewed beginning July 1.
Veterinary Medicine Dean – Group and individual input has been sought. It is hoped that an external person can be found who is willing to serve in an interim basis while an external search is conducted.
Science Dean – A message has been sent to department chairs requesting faculty input to identify nominees. The screening committee has received the names of 39 individuals for interim dean.
Executive Director of Alumni Relations – It is expected that the search committee will begin reviewing candidates in June or July.
President Williamson's report included the following items: Campus Climate – Training opportunities need to be made available to all faculty to increase skill and comfort levels in dealing with diversity issues. The Executive Committee proposes that an additional question be added to the student evaluation form to flag classroom situations that have offended some students. This proposal will be forwarded to the Advancement of Teaching Committee for their consideration.
Position Descriptions – In relation to an earlier Senate discussion, the Promotion and Tenure Committee has reaffirmed that, while position descriptions should be worked out in cooperation between the faculty and administrative heads, the administrative head has the final responsibility for assigning tasks and distributing time commitments between tasks.
Effective Teaching – President Williamson's written report contained ten common themes from the effective teaching forums.
Graduate Assistant Unionization – Faculty were strongly encouraged to become knowledgeable about the graduate assistant unionization efforts and to discuss its full implications with colleagues and graduate students.
Institutional Funding of the Athletic Department – Williamson outlined the history of institutional support to Athletics: 1994, $1.6 million; 1995, $1.6 million; 1996, $2.7 million; 1997, $2.8 million; 1998, $3.7 million; and 1999 $3.2 million.
The proposal is to raise institutional support for future years to $4.4 million annually. An additional proposal is to increase student fee support from the present $0.9 million to $3.05 million per year by the year 2002. Under this plan, the combined institutional and student support in the year 2002 would be $7.45 million or 35% of the total Athletics revenue.
Although the Athletics pay-back plan is driven by a mandate from the State Board, it is an uncomfortable situation for all involved and this is a situation where losses will be felt by many.
On the up side, OSU now has both an Athletic Director and Head Football Coach who are extremely competent and capable. Williamson noted that the loss of either of these individuals in the near term could be devastating to recovery of the Athletics Department.
Senator Flahive, Science, expressed disappointment that the information on the Athletics funding transfer was not known earlier.
Senator Daniels, Agricultural Sciences, felt the time may be right to start asking questions about whether OSU should be in the PAC-10. Along this line of thinking, Senator Lunch, Liberal Arts, suggested that a committee could be appointed to determine the implications of OSU leaving the PAC-10.
President-Elect Matzke questioned whether the Athletics funding would take away from academic programs, to which President Williamson responded that there are many unknowns.
Senator Sayre thought that tuition deferral needs to be discussed. Williamson did not feel that tuition deferral would gain anything since it would result in deferrals versus transfer of institutional funding.
There was no new business.
Meeting was adjourned at 6:10 PM.
Faculty Senate Administrative Assistant