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The meeting was called to order at 3:00 pm by President Anthony Wilcox. There were no corrections to the minutes.
- Special Reports:University Marketing
- Committee Reports: Graduate Council & Academic Regulations Committee
- Action Items:: Academic Regulations Proposals (AR 25 & 26) and ROTC Reinstatement [Motion 97-527-01 through 06]
- New Business:There was no new business.
Members Absent With Representation:
Akyeampong, D. Johnson; P. Farber, K. King; Hathaway, J. Thompson; McAlexander, J. Drexler; Rielly, E. Brazee; Wander, J. Chambers; and Williamson, P. Nelson.
Members Absent Without Representation:
Budd, Christie, Collins, Farnsworth, Field, Fletcher, Grunder, Hu, Huyer, Locke, McEwan, A. Mix, Oye, Perry, Randhawa, Rathja, Rowe, -Tiedeman, Tiger, Warner, and Williams.
Faculty Senate Officers/Staff Present:
A. Wilcox, President; M. Niess, President-Elect; T. Knapp, Parliamentarian; and V. Nunnemaker, Senate Administrative Assistant.
Guests of the Senate:
B. Bruce, L. Burns, B. DeGraaf, T. Doler, D. Fast, A. Hashimoto, R. Landis, K. McCreight, C. Michel, D. Nicodemus, M. Rice, J. Ringle, T. Scheuermann, J. Schuster, and N. Wendt.
Jill Schuster, University Marketing Director, spoke about repositioning the University in terms of image development. She views OSU as a set of products and services that are provided to customers. She noted that she had initially been told that OSU had no image, but has determined that is not the case.
She mentioned several positive events which have occurred in the last seven years:
Rebuilding OSU's image is an area that needs further improvement. Schuster expressed the need to communicate clearly and as one voice rather than each unit separately embarking on marketing techniques. She shared the following thoughts about image: Image is the communication of what is true, either positive or negative - image is sometimes based on perceived truth and sometimes based on inaccuracies.
- Established the University Honors College and International Degree Program
- Improved customer service campuswide
- Recovered from Measure 5 budget cuts
- Restructured internal recruiting operations
- Realigned recruiting publications strategies
After interviewing high school students from several areas, it was apparent that OSU's image was not clear to them. Schuster listed the following responses from the students:
After meeting with people on campus, Schuster felt that the following accurately describes what OSU really is:
- people at OSU are conservative
- Corvallis is not a cosmopolitan community
- OSU has strong academic programs
- athletic programs are not well supported
- good Greek system
In summary, Schuster felt that OSU is probably the best school in Oregon, and possibly in the Northwest, if you want a good start on your career and to make friends for life.
- strong academic programs
- hope for men's athletics
- active Greek system
- OSU is a safe place, with a diverse group of people
- Corvallis, as a community, has a lot to offer
- pretty conservative, but welcoming, with progressive ideas
Currently the slogan, "Real Education for the Real World," is being tested in the Salem market to gauge effectiveness. Twelve billboards with this slogan and pictures of students will be visible in the Salem area for two months. Other marketing efforts taking place in Salem to recruit students include: OSU Night, high school visits, as well as advertising in newspapers at Chemeketa Community College and high schools.
Schuster explained that the next step will be to identify an ad agency that will develop creative TV spots to be marketed fall '97 through spring '98.
Senator M. Mix, Science, felt that since OSU has an extraordinary number of promising young investigators who are on the leading edge of research, it would benefit the marketing campaign to give them a higher profile and showcase their efforts. Schuster welcomed the opportunity to know more about the quality of work by faculty.
Senator Ladd, Extension, felt that a unique component of OSU is the land grant university designation that provides education to entire families and fosters life-long learning.
President Wilcox questioned how marketing is going to relate to public relations efforts. Schuster responded that News and Communication Services is an excellent vehicle to provide news releases to the media, but they are not in business to create publicity. University Marketing has the opportunity to create event marketing and intellectual academic events that highlight the faculty and work in progress.
Jack Drexler, Graduate Council Chair, reported on the committee focus and issues they are considering.
Drexler explained that the Council has jurisdiction over the policies and procedures of graduate work; formulates basic policy procedures and requirements for all graduate work at OSU; establishes admission standards, basic degree requirements and general rules; approves all graduate faculty members, programs and courses; and periodically reviews existing graduate programs on a 10-year cycle.
The Council is currently dealing with the following issues: oDistance Education - two distance education programs were recently approved by the Senate; the Council is receiving an increased number of proposals for advanced degree programs being delivered through a variety of media and being delivered outside of Corvallis.
Academic Regulations Committee
- Category I Proposals - All proposals for advanced degree programs are currently reviewed by four independent groups (Budgets & Fiscal Planning, Graduate Council, Curriculum Council, and Faculty Senate Executive Committee). He feels that this approval process is not always well coordinated, and needs to be improved.
- Graduate Program Development - Drexler noted there is a set of rules relating to graduate program development that are not available in any single source. The Council hopes to consolidate these rules into one coherent
Nancy Wendt, Academic Regulations Committee Chair, outlined the committee's responsibilities:
Wendt felt that future issues include distance education as well as CIM and CAM integration.
- To study the effect of current and proposed policies and regulations and recommends changes. She noted that the Academic Regulations are listed each term in the Schedule of Classes.
- To review: transfer credit from other institutions; add/ drop procedures and dates; withdrawal dates; finals procedures; repeat course policy; and basic requirements for the baccalaureate degree.
Academic Regulations Proposals
Nancy Wendt, Academic Regulations Committee Chair, presented proposed changes to AR 25 and AR 26.
The Committee recommended that the footnote be deleted to bring it into compliance with the State Board, which has determined that an undergraduate student who has earned 135 term credit hours shall be classified as a senior; there is no mention of a 2.0 GPA requirement.
AR 25.h. appears below; the strike-through sections indicate proposed areas to be deleted:
AR 25. Institutional Requirements For Baccalaureate Degrees
Motion 97-527-01 to delete the above footnote to AR 25.h. passed by voice vote with no dissenting votes.
Application for degree: To become a candidate for a degree, a student must have achieved senior standing and must make formal application for the degree. The student must file an application with the Registrar during the first week of the term preceding the term in which he or she expects to complete requirements for a degree.
Before senior standing may be achieved, a student must complete 135 credits with a grade point average of 2.00.
The Committee also recommended changes to AR 25 and 26 that will allow an individual to obtain a baccalaureate degree with more than one major. Currently a student's education is not accurately represented since only one major appears on a transcript even though requirements for more than one major have been completed.
Affected portions of AR 25 and 26 appear below; proposed changes are indicated by highlighting to add sections and strike throughs to delete sections:
AR 25 - Institutional Requirements for Baccalaureate Degrees
a.An undergraduate student may be granted a baccalaureate degree with two or more majors.
AR 26 - Concurrent and Subsequent Baccalaureate Degrees
b. Credits: Minimum 1804, which must include:
1) Credits in upper division courses: minimum 60 (exclusive of upper division physical education activity courses).
c. Baccalaureate Degrees: All students receiving a B.A. degree shall have proficiency in a foreign language equivalent to that attained at the end of the second year sequence with a grade of C- or better, certified by the Department of Foreign Languages and Literatures. Colleges offering both the B.A. and the B.S. will have specific requirements distinguishing the two degrees. The college requirements for the two degrees will place comparable demands upon the time and effort of students, and that assessment of comparability will include the foreign language requirement for the B.A. Departments offering both the B.A. and B.S. may have specific requirements distinguishing the two degrees.
2) Credits in each major: minimum, 36, including at least 24 in upper division courses.
d. Grade Point Average: minimum of 2.00 on OSU cumulative grade point average.
e. Academic Residence:
1) Academic residence is defined as OSU courses taken as a regularly enrolled student of OSU or through an approved off-campus degree program. A minimum of the last 45 credits, or 45 of the last 60 credits as approved by the student's dean, must be completed at OSU.
f. Deans' certification of fulfillment of all requirements of major colleges. (For details see college advisors and deans.)
2) a minimum of 15 upper division credits used to meet the preceding residency requirements (1) must be taken in each of the student's majors.
3)A student must be enrolled at OSU, in regular standing, before undertaking academic work to satisfy this requirement.
4)Credits earned by special examination for credit (AR 23) are not considered in academic residence.
g. Restrictions: maximum credits applicable toward degree.
1) Correspondence study: maximum, 60 credits.
h. i.Application for degree: To become a candidate for a degree, a student must have achieved senior standing2 and must make formal application for the degree. The student must file an application with the Registrar during the first week of the term preceding the term in which he or she expects to complete requirements for a degree.
2) Law or medicine: maximum, 48 term credits.
3)Music (applied music): maximum, 12 credits. (Restrictions not applicable to majors in music.)
4)Physical activity course: maximum, 11 credits.
5)A maximum of 36 credits of those presented in satisfaction of the baccalaureate degree may have been graded on an S-U basis at Oregon State University. The maximum for students transferring to Oregon State University from another institution is equal to the number of terms enrolled as a full-time student at Oregon State University multiplied by three.
6)Academic Learning Service courses: maximum 15 credits.
a.Concurrent Baccalaureate Degrees: An undergraduate student may be granted two or more baccalaureate degrees (for example the B.A. or B.S.) at the same graduation exercise. The student must:
Wendt explained that the current regulations don't specfically prohibit multiple majors with one baccalaureate degree, but it has been interpreted in that manner since the regulation reads "credits in the major..."
1)Complete institutional, college, and departmental requirements for the degree;
b.Subsequent Baccalaureate Degree: A student who has received a previous baccalaureate degree from either OSU or another accredited university may be granted a subsequent baccalaureate degree. The student must:
2)Complete, for each additional degree, a minimum of 32 credits more than the requirements of the curriculum requiring the least number of credits, and;
3)Complete each additional 32 credits in residence.
1)Complete, for a B.A. degree, the requirements for foreign language proficiency (AR25cd);
c.A student seeking a baccalaureate degree under the provisions of either AR26a or AR26b also must satisfy the appropriate residence requirements as defined in AR25ef.
2)Achieve a minimum of 2.00 on OSU cumulative grade point average;
3)Complete requirements of the major college and receive the Dean's certification; and
4)Meet the requirements for a concurrent degree as specified in AR 26a, if a previous baccalaureate degree has been received from OSU. The additional credits may be taken at any time prior to or subsequent to the granting of a previous OSU baccalaureate degree. Students with a baccalaureate degree from another institution must meet the Academic Residence requirement in AR25ef.
In response to Senator Thies, Science, questioning how this would appear on the diploma and transcript, Wendt stated that both majors would be listed on both documents.
Senator T. Miller, Agricultural Sciences, pointed out that AR 25.b. should read "...may be granted a baccalaureate degree with one or more majors." This correction was considered to be a friendly amendment.
When questioned if a double major would require only 180 credits, Wendt responded that if it could be accomplished with only 180 credits, no additional credits would be required.
Immediate Past President Krane questioned which academic unit would receive credit when a student earns more than one major. Wendt's understanding is that both departments will receive credit, but only one degree will be counted for the college total if both majors fall within one college; two colleges will receive credit for the degree if the majors are in different colleges. Senator Balz, Associated, agreed that more majors may be awarded than are degrees. She indicted that there may be a need to amend crediting to the department or college to accurately reflect degrees awarded.
Senator Prucha, Associated, noted that the Graduate School has experienced the same difficulty in awarding dual major degrees. To alleviate the problem they footnote their statistics to indicate dual majors, but do not add the numbers which does create problems and complaints from programmatic units.
Senator Lunch, Liberal Arts, was pleased with the proposal and noted that several times a year he has to inform students that they can't have a double major at OSU. He also commented that these particular students are the most committed and energetic.
Motion 97-527-02 to approve the proposed changes to AR 25 (as amended) and AR 26 passed by voice vote with no dissenting votes.
President Wilcox provided a brief background of motions and actions pertaining to ROTC representation since November 1995. As a result of a request by Senator Hale to reconsider ROTC exclusion, and arguing that the ROTC policy should be interpreted as reasonable differentiation, Wilcox presented a recommendation from the Executive Committee to reinstate ROTC in Senate apportionment. Wilcox noted that a Bylaws change in December 1995 required the Executive Committee to determine compliance with OAR 580-15-005. The Executive Committee feels they are not capable of ascertaining if all apportionment units are in compliance with this OAR since it does not prohibit a unit from practicing discrimination, instead it prohibits a unit from "recogniz[ing], register[ing], or otherwise provid[ing] assistance to any organization that discriminates."
In considering Hale's request, the Executive Committee was unanimous in its condemnation of the ROTC policy of discrimination on the basis of sexual orientation. However, they found that ROTC does not discriminate unreasonably since federal regulations have legal supremacy over state regulations, thus it is not unreasonable for the OSU ROTC to follow the Department of Defense policy.
The Executive Committee forwarded the following motion to the Faculty Senate:
The ROTC apportionment unit is to be represented by one (1) senator in the Faculty Senate in 1997, effective immediately.
Senator Oriard, Liberal Arts, proposed an amendment in the hope of finding common ground. He believed that the Faculty Senate did act responsibly in 1995 when a faculty member lost his job on the basis of sexual orientation. However, he felt that the Senate erred by not keeping the focus on the issue of non-discrimination governing faculty; instead the Senate attempted to affect DOD policy that created the situation. He also hoped that this motion would bring the Senate back together and end the divisiveness that has been continuing since 1995. He proposed the amendment since the motion forwarded by the Executive Committee leaves unaddressed the original concern which is the principle of non-discrimination at the university. He urged those who voted in favor to exclude ROTC in 1995 to recognize that ROTC does not have the power by itself to comply with the University's policy of non-discrimination based on sexual orientation and vote in favor of the amended motion, which was seconded.
While reaffirming the Faculty Senate commitment to non-discrimination based on sexual orientation in the employment practices at the University, the Senate agrees that the ROTC unit should be readmitted to the Senate and the ROTC apportionment unit is to be represented by one (1) senator in the Faculty Senate in 1997, effective immediately.
In response to a question asking whether this was a vote to change the Bylaws, Wilcox stated that this action was a vote to interpret the Bylaws. He noted that the Senate each year approves the Executive Committee's recommendation for representation in each unit in the form of the apportionment table and Senators were being asked to vote on an additional apportionment unit.
Senator Cornell, Liberal Arts, questioned what kinds of activities could be undertaken to effect a change in government policy. Provost Arnold stated that a series of letters were sent in 1990 from President Byrne to the Secretary of the U.S. Department of Defense citing the inconsistency of the sexual orientation policy between the DOD and the institution (copies went to the NASULGC President and the governor). The letter also asked that DOD leadership take action to see that the policy be changed. A response was received indicating the basis and rationale of the policy and citing that every court ruling on the issue has held that the homosexual exclusion is constitutional and the policy would not be reassessed. A letter was written by then Faculty Senate President Martin to the person responding to Byrne's letter, a letter from Dr. Byrne then went to the American Council of Education, and another letter was sent in November 1995 from Dr. Byrne to all members of the Oregon congressional delegation. President Risser recently made a commitment to visit with members of the Oregon congressional delegation and again reiterate OSU's stand on this issue.
Senator Krane moved the previous question. Motion 97-527-05 to vote on the amendment passed by voice vote.
Motion 97-527-04 to approve the amendment passed by voice vote with some dissenting votes.
Senator Foster, Liberal Arts, read a letter from Mina Carson, CLA faculty member, appealing to the Senate to not rescind the vote taken to exclude ROTC representation. Foster stated that this issue is about reaffirming a policy of non-discrimination and expressed concern that this was being viewed in conjunction with OSU's public image; he didn't feel it was about public relations, or development or alumni relations. He felt that alumni, by withdrawing their support from OSU, are directing their ire at the wrong target; it should be directed at the Department of Defense.
Senator Gamble, Science, felt that everyone at one time had experienced some type of discrimination and could not understand why the Senate would want to single out ROTC without reviewing other units to determine whether they comply with the non-discrimination policy.
Senator Ladd, Extension, expressed concern that the bias shown toward ROTC in denying them representation has not been discussed and felt that an apology should be made to ROTC.
Senator Ede, Liberal Arts, recalled from the 1995 discussion that ROTC members were the only courtesy faculty with Senate representation.
Senator Rose, Forestry, repeated his comments from 1995 that if this action were actually aimed at the federal government then, perhaps, OSU should stop taking money from federal agencies. He noted that many people have been hurt over this issue.
Senator Griggs, Associated, expressed concern for ROTC students which the ROTC apportionment group represents and urged passage of the motion. By excluding ROTC, representation is being denied to ROTC students, which includes homosexual students.
Krane stated that this motion is not a reaction to the loss of donations to the institution, regardless of what has been reported by the local media. He noted that the Senate's action has placed the Executive Committee in the very difficult position of determining compliance by each apportionment unit each year and added that the Executive Committee should not be put in the position of policing the behavior of units at OSU. Krane reminded Senator's that they are the ones who approve the apportionment table each year.
Foster felt that it is the responsibility of the Executive Committee to make those decisions and the Faculty Senate should stand against the type of discrimination represented by the "Don't Ask, Don't Tell" policy.
Rose expressed the belief that the Faculty Senate discriminated itself against ROTC.
Senator Matzke, Science, reminded Senators that military officers are not only found at OSU in ROTC; there are a number of officers across campus in various departments.
Senator Pearson, Veterinary Medicine, moved the previous question and all pending business. Motion 97-527-06 to end debate passed by voice vote with no dissenting votes.
Motion 97-527-03 to approve the main motion, as amended, passed by a written vote of 63-36.
- Faculty Awards Deadline - OSU Distinguished Service Award nominations are due February 7. The remaining awards selected by the Faculty Recognition and Awards Committee are due February 14.
- "Faculty" Electronic Mail List - This mailing list is originated for Faculty Senate use only and is an attempt to rely less on departmental forwarding of electronic mail to faculty.
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- AOF, AAUP, IFS Joint Meeting - The joint meeting will be held April 26 in the MU East Forum. Details will be announced as they are finalized.
Reports from the Provost
Provost Arnold provided information regarding enrollment trends upon which budget decisions were made. The information contained in the overheads he showed can be found in the OSU Fact Book.
He reported that enrollment at OSU reached a high of 17,600 students in 1980-81, while current enrollment stands just below 14,000. He also showed changes in majors by college and changes in student credit hour generation (which directly relates to revenue).
Reports from the Faculty
President Wilcox reported on the following items:
- IFS will be lending their support to a bill which has the backing of AAUP and AOF to add two faculty as voting members on the Oregon State Board of Higher Education.
- The OSU Women's Center is holding a meeting on February 11 to begin preparing a comprehensive plan to install more emergency phones across campus in an effort to increase personal safety.
- The Faculty Economic Welfare Committee (FEWC) has forwarded to Associate Provost Hashimoto inequities in the optional retirement plan. They are concerned about faculty who elected to switch from PERS prior to being vested in the system (less than five years) and whose state contributions accumulated during the time prior to the switch would not accompany that individual to the retirement plan they elected to be included in. Wilcox noted it may require legislation to make that change, but that the committee is pursuing this issue. They calculated that there were approximately 900 OSU faculty who fell into the five year or less period of service and about 140 who elected to switch from PERS are being affected.
The FEWC also sent a letter to the Staff Benefits Director identifying inequities in the state retirement contribution for new faculty in their first year. The committee doesn't feel that these faculty are properly informed of the consequences of electing to be paid over a 9-month vs. 12-month period. Since no contribution is made toward retirement during the first six months of employment, they will only receive contributions for three months if they elect to be paid over a 9-month period in the first year. They are recommending that faculty be properly informed of this economic consequence.
There was no new business.
Meeting was adjourned at 5:35.
Faculty Senate Administrative Assistant