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Faculty Senate

Faculty Senate » Minutes » 1997 Minutes » January 9, 1997

Faculty Senate Minutes

1997 No. 526
January 9, 1997
For All Faculty
The meeting was called to order at 3:00 pm by President Kenneth Krane. There were no corrections to the minutes.

Meeting Summary
  • Committee Reports: Graduate Council and Baccalaureate Core Committee
  • Action Items: Install Elected Officials; Approve Parliamentarian; and approve Category I Proposal - Providing an Existing Program (Master of Science in Nutrition & Food Management with a Concentration in Dietetics Management) at new locations [Motion 97-526-01 through 02]
  • New Business:There was no new business.

Roll Call
Members Absent With Representation:
Bentley, D. Belair; Rielly, C. Rusk; Sanderson, M. Brouwers; and Tate, D. Griffiths.

Members Absent Without Representation:
Balz, Cheeke, Christie, Coakley, Collins, Cowles, Cromack, Fletcher, Hathaway, Henderson, Hu, Ingham, Jones, Ladd, P. Lee, Locke, Longerbeam, McAlexander, S. Miller, A. Mix, M. Mix, Ratchford, Tiger, Torres, and S. Woods.

Faculty Senate Officers/Staff Present:
A. Wilcox, President; M. Niess, President-Elect; T. Knapp, Parliamentarian; and V. Nunnemaker, Senate Administrative Assistant.

Guests of the Senate:
L. Burns, J. Chambers, A. Hashimoto, D. Johnson, and A. Messersmith.

Action Items

Installation of Elected Officials

President Ken Krane noted that the past year has been a very exciting time for him, the Senate, and for OSU. In some respects it has also been a difficult year dealing with a number of issues. Distance learning and distance education will probably be viewed as the most important Senate accomplishments of 1996. Krane mentioned the following as unfinished business: post-tenure review; intellectual property in the electronic age; increasing faculty input in administrative reviews; faculty representation on the State Board of Higher Education; and representation in the Senate.

Krane thanked all those who have worked on behalf of the Faculty Senate in the past year. In particular, to Sally Francis who has been a constant source of advice and help; to Provost Roy Arnold for his support, encouragement, and availability; to Vickie Nunnemaker for her assistance; and to President Risser for inviting him to attend all of the President's Cabinet meetings and allowing him to gain a unique insight into the operation of the University and the knowledge of the incredibly strong academic instincts of the Cabinet as well as their constant regard and concern for the interest of faculty and students.

In installing Anthony Wilcox as President, Krane encouraged him to continue the strong tradition of shared governance at OSU and hoped that he would receive the same amount of support from the University community as Krane received during his year as President.

While thanking Krane for his service, President Wilcox stated that Krane has set a high standard in his leadership role for the Faculty Senate. Wilcox expressed his appreciation for the dedication and insight Krane brought the presidency. He than presented Krane with a Myrtlewood plaque with the following inscription:
Kenneth Krane
Oregon State University Faculty Senate President
Given in appreciation for his leadership,
judgement, compassion, and dedicated
service to the faculty of Oregon State University.
The most beautiful thing we can experience is the mysterious. It is a source of all true art and science.
- Albert Einstein
President Wilcox then asked President-elect Maggie Niess, the newly elected Executive Committee members (Bruce Coblentz, Irma Delson, Larry Griggs), and IFS Representative Carroll DeKock to stand and declared them installed. Wilcox thanked the retiring Executive Committee members: Sally Francis, John Lee, and Russ Dix. After asking the newly elected Senators to stand, he also declared them installed.

Approval of Parliamentarian

Motion 97-526-01 to approve Trischa Knapp as Parliamentarian for 1997 was passed by voice vote with no dissenting votes.

Category I Proposal

Bob Burton, Curriculum Council Chair, presented a Category I proposal to Provide an Existing Program (Master of Science in Nutrition and Food Management with a Concentration in Dietetics Management) at New Locations. Burton noted that the proposal is to provide this program nationally via distance learning and would be selffunded through grants.

Senator Lee, Science, questioned what would happen in the event of a lack of grants. Ann Messersmith, Nutrition and Food Management Chair, responded that funding is anticipated to be adequate between grants and increased enrollment. She also noted that if they can't afford the program, it will be discontinued and only those who are enrolled at the time will be allowed to finish.

Senator Matzke, Science, questioned how this program interacts with University enrollment. Andy Hashimoto, Associate Provost for Academic Affairs, responded that since this program is self-supporting and is offered through the Office of Continuing Higher Education, enrollment would not count toward the University total.

Motion 97-526-02 to approve the above Category I proposal passed by voice vote with no dissenting votes.

Committee Reports

Graduate Council

The Graduate Council report was rescheduled to February.

Baccalaureate Core Committee

Kerry Ahearn, Chair, noted that because many faculty have come to OSU since the Baccalaureate Core was instituted and don't know what it is, he would welcome suggestions of ways to inform faculty.

The function of the committee is to assess completed proposals, solicit courses in the core, and assist with proposal writing. The 1997 goals are to reinforce the idea that perspective courses be lower division; to create a notification system each term notifying appropriate faculty that they are teaching a baccalaureate core course and to supply them with the criteria that course must satisfy; and to encourage more proposals in the social processes and institutions. Ahearn would also like to encourage pre-proposal sessions which would allow faculty to learn what is expected from the proposal and result in fewer being turned down. The Committee is currently working toward a way to evaluate the Core as well as seeking a way to make critical thinking an across-the-board criterion.

Ahearn encouraged faculty to contact him with questions.

Information Items

Faculty Senate Handbook Update - Continuing Senators who would like an update for their handbook should contact the Faculty Senate Office.

Reports from the Provost

Provost Arnold's report focused on budget issues.

Dr. Arnold reminded Senators that since the State System budget is distributed on a Basic Allocation System (BAS) model that relates to enrollment and student credit hour generation, OSU needs to be concerned about enrollment if we expect to receive a similar share of the resources as received by other institutions.

During the past month OSU was notified of an adjustment to the current budget. Since enrollment targets were not met, the total shortfall in our budget is $2,581,-000. Mid-year receipt of this information necessitates reducing the rate of expenditure for the current fiscal year and devising a way to implement the reduction. Central administration (Provost's Office and Finance and Administration) will absorb $1 million of the cuts; $581,000 will come from university reserves; and the remaining $1 million will come from the academic colleges.

The academic college distribution of the $1 million reduction was determined through across-the-board reductions (two-thirds) and enrollment related indicators derived from student credit hours (one-third). Deans and other administrators were being consulted to determine how to develop plans to manage the adjustment. So far, four units have submitted plans which range from using carryover or reserve funds to vacancy salary savings.

Arnold emphasized that the situation is clearly OSU's responsibility and is a result of low enrollment. He noted that, although there has been a decrease in overall enrollment since 1991, the number of new students has increased. Enrollment targets, when determined, seemed to be reasonable based on available data such as: high school graduation rates, retention rates, and current enrollment.

For the coming year, Arnold stated that the Governor's budget is a continuation budget which assumes the same level of services as currently provided. There is also an investment budget which requires excess revenues to be invested in the future of the State rather than returned if they exceed the revenue estimates by more than 2%. There is a sense that higher education is well positioned going into the legislative session. The final determinants for next year's allocation hinge on the resources provided by the State and where OSU fits in the enrollment corridor. The enrollment target will likely be adjusted downward next year and Arnold emphasized that our fate with regard to tuition revenue is largely in our own hands. He stated that OSU is moving to enhance its success in student recruiting and retention, and noted that the Faculty Senate has been involved in some of those successes, such as: the Honors College, new or modified academic programs designed to be responsive to the interests of students, student ambassador programs which have been developed in colleges and units, and a now fully staffed Admission and Orientation Office. Arnold stressed that student recruiting is the responsibility of the entire University, not just one unit. He added that the investment in marketing is an important enrollment tool.

Arnold challenged academic and support service units to determine what they can do to increase enrollment and what kinds of partnerships can be developed across campus. We need to find ways to make students feel welcome and assist them in finding support services when needed. He also challenged the Faculty Senate to identify ways that faculty can help OSU increase enrollment and the quality of students.

Senator Morris, Science, questioned whether there has been a decrease in the number of credit hours per student. Arnold responded that student credit hours have declined over the past five years. Andy Hashimoto, Associate Provost for Academic Affairs, stated that both headcount as well as student credit hour generation have been decreasing, but was not sure if the ratio was the same over the same period of time.

Senator DeKock, Science, questioned the loss of approximately $2.5 million. Arnold stated that the amount was a revenue estimate and that the money never actually existed. Since OSU didn't generate the revenue, it's not available to be spent.

Senator Coblentz, Agricultural Sciences, observed that he knows of many children of OSU faculty who have been avidly recruited by the University of Oregon and never contacted by OSU. He also mentioned that there was no advertising from OSU in the Oregon Scientist, although the U of O, PSU, and others were represented. Arnold acknowledged he has made the same observations in the past, but believes that this trend is changing through efforts in admissions and marketing. He also mentioned that it is not feasible to market OSU everywhere. Since there are limited resources, the marketing dollars must be spent where it's been determined they will be most successful. Hashimoto indicated that the University will be asking faculty to recommend students who should receive recruiting information about OSU. Arnold also mentioned the initiative to make some OSU classes available in local high schools.

Senator Foster, Liberal Arts, questioned why the College of Liberal Arts received the biggest cut in relation to the $1 million reduction from academic colleges. Arnold reported that since two-thirds of the reduction was across the board, the largest cuts will occur in those units with the largest budgets. The remaining one-third is based on enrollment trend which considers the magnitude of decline in student numbers and what the BAS model indicates for average cost of instruction in programs.

Senator T. Miller, Agricultural Sciences, questioned why OSU doesn't receive student credit hours from courses offered through the Office of Continuing Higher Education (OCHE) and should OCHE courses be discouraged. Arnold stated that this is currently a topic of discussion in the State System. Tuition for Continuing Education courses is distributed to the academic unit which offers the course and to OCHE rather than to OSSHE for distribution among state institutions. If this practice is changed, a system would need to evolve for revenue to return to the academic units. Arnold noted that for non-degree or certificate workshops it is appropriate for them to continue to be offered in a revenue generating mode to the units.

Senator Lunch, Liberal Arts, asked if we know where students are now who would normally be attending OSSHE institutions. Arnold stated that several years ago when OSSHE institutions experienced a significant decline, community colleges saw a corresponding increase in enrollment. Although the expectation was that OSSHE institutions would later experience an enrollment increase due to transfer students, this did not occur. As a result, increased recruitment attention will be focused toward community colleges.

Immediate Past President Krane pointed out that faculty morale does have an effect on student recruitment and retention and noted the need to change the mindset of some faculty to encourage them to generate enthusiasm and participate in student interactions.

Suggestions mentioned during the recruitment/retention discussion included:
  • A contract with entering freshmen which guarantees a set tuition rate over four years; monthly payments; and guarantees that the necessary courses will be available to allow them to graduate in four years.
  • An internal listserve where faculty can post exciting ideas which they are currently working on or which have been successful.
  • Allow tuition breaks to children of faculty and staff.
In responding to a question asking if we know why students leave, Leslie Burns, Director of Undergraduate Education, stated that there is currently a study underway to determine why they left. Arnold noted that it was disturbing to learn that many of those who were doing well academically are among those not returning.

In response to Senator Manogue, Science, asking if drop-out statistics were available, Arnold provided the following retention figures: Freshman - 75.6%; Sophomore - 81.8%; Junior - 75.4%; and Senior - 91.5%.

When questioned as to the amount of money OSU derives from ROTC, Arnold responded that a significant amount of scholarship support is received. Senator Rose, Forestry, requested OSU retention rates among ROTC students. Although Arnold, did not have those figures, he felt that they were high.

Senator Wrolstad, Agricultural Sciences, felt that we are still seeing some impacts from Measure 5 and noted that when programs were cut, such as Hotel, Restaurant, and Tourism Management, there was a hope that the programs would be reinstated. After admitting that it's difficult to reinstate programs without funding, he questioned if programs not currently offered elsewhere would be reinstated. Arnold responded that it's difficult to bring back programs if there is a similar program at another institution - SOSC has a modest HRTM program. He noted that there are OSU faculty developing a media communications program proposal which would be an updated journalism offering.

Reports from the Faculty Senate President

President Wilcox included the following items in his report:
  • Encouraged faculty participation in the teach-in during the Martin Luther King, Jr. Day Celebration. Dick Thies suggested that faculty use in-class time to focus on ideas, teachings, and beliefs of Martin Luther King, Jr. as a way to enrich their classes. There are resources available in a teach-in packet which faculty could use as a starting point to assist them in planning their class.
  • There is a need for additional courses in the Honors College; Wilcox encouraged faculty to participate in this program.
  • Nomination deadlines for many University awards are in February; contact the Faculty Senate Office for specific information.
  • An academic employee forum to discuss implementation of the Human Resources Information System will be held from 9-11 AM on January 16.
  • Thanked President Risser for hosting a reception for Faculty Senate members immediately following the meeting.

New Business

There was no new business.

Meeting was adjourned at 5:35.

Respectfully submitted:

Vickie Nunnemaker
Faculty Senate Administrative Assistant