Statement on Campus Disciplinary Procedures

Statement on Campus Disciplinary Procedures

Q: Why would I be sent a notice to contact the Office of Student Conduct & Community Standards?
A: The Office of Student Conduct & Community Standards serves as the central coordinating office for violations of University Student Conduct Regulations, our office acts on information we receive from law enforcement, faculty, staff, students or others about possible violations. The Conduct office serves to investigate the matter and, if warranted, initiate the conduct review process.

Q: How am I notified about a possible student conduct violation?
A: Typically you would receive a letter (or e-mail if there is no local address listed in Banner) informing you of the information we received and notifying you the conduct review process has been initiated. The letter will explain the process and advise you to contact the Student Conduct Office to schedule an appointment to review the information with a member of the departmental staff.

Q: What are my rights and responsibilities?
A: Rights - During the conduct review process you have the following rights:

  • To bring a third party advisor to any proceedings. If you would like, the Associated Students of Oregon State University Office of Legal Advocacy is available to assist you with this matter. That office is located in Snell 131 at 541-737-6349 or 7-6349.
  • To request a formal proceeding with the Student Conduct Committee.
  • To have knowledge of the charges in order to prepare a response.
  • To challenge the statements of the complainant(s) and present information on your own behalf in a fair and unbiased hearing.
  • To be notified in writing of the outcome of the hearing within three days, excluding weekends or holidays.
  • To appeal sanctions if any are assigned.

A: Responsibilities - During the conduct review process you have the following responsibilities:

  • Acknowledge the receipt of the notice.
  • Make and appointment with the Student Conduct Office.
  • Take action to resolve the matter in question.

Q: What can I expect from the meeting?
A: You will meet with the Director of Student Conduct or a designee; typically the Conduct Office Graduate Assistant. The University's Student Conduct policies, procedures and the different types of hearings which may be used to resolve the situation will be explained. You will select a hearing process. Most cases are reviewed in an informal administrative hearing though you have the right to a formal hearing before the Student Conduct Committee. The hearing is your opportunity to provide information about the alleged violation. After the incident is discussed a decision will be made on whether or not a violation occurred and whether or not you are responsible.

Q: How long does review take?
A: Most cases are resolved during the initial meeting which lasts about 45 minutes. If information is presented that requires verification or if you or the Conduct staff feels additional time is needed, the review micht be concluded at a future meeting. It is always preferable to avoid undue delay.

Q: What if I am found responsible for violating conduct regulations?
A: If you are found responsible you might be assigned sanctions and developmental activities that could include educational activities, restitution, restrictions, community service, etc. Also, your confidential conduct record is kept on file at the Conduct office according to the University's records rules:

  • Normally five years
  • Ten years in cases of suspension
  • 75 years in cases of expulsion

Q: Will I be expelled?
A: Some violations of Student Conduct regulations may result in suspension or expulsion. Those cases are generally heard by the Student Conduct Committee.

Q: What if I disagree with the decision?
A: You have a right to appeal a decision made by the Office of Student Conduct & Community Standards. Follow this link to the student conduct disciplinary appeal regulations. If you exercise this right it is your responsibility to initiate the appeal process and follow through with all the steps.

Q: I'm already handling my situation with the courts so why do I have to deal with the Conduct office?
A: When you agree to be a student at OSU by accepting admittance, you are also agreeing to follow Student Conduct Regulations. Conduct has jurisdiction if the reported incident occurred on University owned or controlled property. Also, it is a breach of Student Conduct Regulations to violate any federal or state law or local ordinance. Conduct's interest is not the same as the courts. As a unit in the Office of Dean of Student Life, Conduct seeks to assist you to think about, evaluate, and become accountable for personal behavior. Thus, while the court may impose fines, Conduct would respond to your violation in a way that facilitates academic and personal success.

Q: Does being found responsible for a University Student Conduct Regulation give me a criminal record?
No. Being found responsible for violating a University Student Conduct Regulation will only create a University conduct record.

Q: What happens when I have a University conduct record?
A: Your University Conduct record is confidential. That means that unless the University has permission from you to disclose information in your record no information may be disclosed. The exception may be what is known as "educational need-to-know" which is limited sharing of information to specific University officials involved in the matter.

Q: Is this conduct record on my transcript?
A: Disciplinary action is normally visible only when the outcome of the conduct review process results in suspension or expulsion.

Q: If I'm involved in a conduct case will my name be in the newspaper?
A: Conduct does not provide student information to any media source as our work is governed by FERPA (Federal Family Educational Rights and Privacy Act of 1974), Oregon Revised Statutes 351.065, and Oregon Administrative Rule 576-020-0005, all of which restrict access to records. This means information we receive from law enforcement concerning OSU students becomes part of the student record and therefore confidential. However, your name might be in the newspaper because law enforcement activity logs are considered public information and thus available to media staff.

Q: Will my parents be notified if I am found responsible for violating University Student Conduct Regulations?
A: Not by us.