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Statement on Campus Disciplinary Procedures

Statement on Campus Disciplinary Procedures

Q: Why would
I be sent a notice to contact the Office of Student Conduct & Community
Standards?

A: Because the Office of Student Conduct & Community Standards
serves as the central coordinating office for violations of University Student
Conduct Regulations, our office acts on information we receive from law
enforcement, faculty, staff, students or others about possible violations. The
Conduct office serves to investigate the matter and, if warranted, initiate the
conduct review process.

Q: How am I notified about a possible student conduct violation?
A: Typically you would receive a letter (or e-mail if there is no local
address listed in Banner) informing you of the information we received and
notifying you that the conduct review process has been initiated. The letter
explains the process and advises you to contact us to schedule an appointment
to review the information with a member of the Student Conduct staff.

Q: What are my rights and responsibilities?
A: Rights: During the conduct review process you have the following
rights:

  • To bring a third part advisor to any proceedings. If you would like,
    the Associated Students of Oregon State University (ASOSU) Office of Legal
    Advocacy is available to assist you with this matter. That office is
    located in Snell 131, 541-737-6349.
  • To request a formal proceeding with the Student Conduct Committee.
  • To have knowledge of the charges in order to prepare a response.
  • To challenge the statements of the complainant(s) and present
    information in your own behalf in a fair and unbiased hearing.
  • To be notified in writing of the outcome of the hearing within three
    days, excluding weekends or holidays.
  • To appeal sanctions if any are assigned.

A:
Responsibilities: During the conduct review process you have the following
responsibilities:

  • During the conduct review process you are responsible to acknowledge
    receiving the notification, to make an appointment, and to take action to
    resolve the matter.

Q: What can
I expect from the meeting?

A: You will meet with the Director of Student Conduct or a designee
(typically the Conduct office Graduate Assistant). The University's Student
Conduct policies, procedures, and the different types of hearings that may be
used to resolve the situation will be explained. You will select a hearing
process. Most cases are reviewed in an informal administrative hearing though
you have a right to a formal hearing before the Student Conduct Committee. The
hearing is your opportunity to provide information about the alleged violation.
After the incident is discussed a decision will be made on whether or not a
violation occurred and whether or not you are responsible.

Q: How long does review take?
A: Most cases are resolved at the meeting that lasts about 45 minutes.
If information is presented that requires verification or if you or the Conduct
staff feels additional time is needed, the review could be concluded at another
meeting. It is always preferable to avoid undue delay.

Q: What if I am found responsible for violating conduct regulations?
A: If you are found responsible you might be assigned sanctions and
developmental activities that could include educational activities,
restitution, restrictions, community service, etc. Also, your confidential conduct
record is kept on file in the Conduct office according to the University's
records rules (normally five years, ten years in cases of suspension, 75 years
in cases of expulsion).

Q: Will I be expelled?
A: Some violations of Student Conduct regulations may result in
suspension or expulsion. Those cases are generally heard by the Student Conduct
Committee.

Q: What if I disagree with the decision?
A: You have a right to appeal a decision made by the Office of Student
Conduct & Community Standards. Follow this link to the student conduct disciplinary appeal regulations.
When you exercise this right it is your responsibility to initiate the appeal
process and follow through with all of the steps.

Q: I'm already handling my situation with the courts so why do I have to
deal with the Conduct office?

A: When you agree to be a student at OSU by accepting admittance, you
are also agreeing to follow Student Conduct Regulations. Conduct has jurisdiction
if the reported incident occurred on University owned or controlled property.
Also, it is a breach of Student Conduct Regulations to violate any federal or
state law or local ordinance. Conduct's interest is not the same as the courts.
As a unit in the Office of Dean of Student Life, Conduct seeks to assist you to
think about, evaluate, and become accountable for personal behavior. Thus,
while the court may impose fines, Conduct would respond to your violation in a
way that facilitates academic and personal success.

Q: Does being found responsible for a University Student Conduct Regulation
give me a criminal record?
A:
No. Being found responsible for violating a University Student Conduct
Regulation will only create a University conduct record.

Q: What happens when I have a University conduct record?
A: Your University Conduct record is confidential. That means that
unless the University has permission from you to disclose information in your
record no information may be disclosed. The exception may be what is known as
"educational need-to-know" which is limited sharing of information to specific
University officials involved in the matter.

Q: Is this conduct record on my transcript?
A: Disciplinary action is normally visible only when the outcome of the
conduct review process results in suspension or expulsion.

Q: If I'm involved in a conduct case will my name be in the newspaper?
A: Conduct does not provide student information to any media source as
our work is governed by FERPA (Federal Family Educational Rights and Privacy Act
of 1974)
, Oregon Revised Statutes 351.065, and Oregon Administrative Rule 576-020-0005, all
of which restrict access to records. That means that the information we receive
from law enforcement concerning OSU students becomes part of the student record
and therefore confidential. However, your name might be in the newspaper
because law enforcement activity logs are considered public information thus
available to media staff.

Q: Will my parents be notified if I am found responsible for violating
University Student Conduct Regulations?

A: Not by us.