Advisory Board By-Laws
ARTICLE I - MEMBERSHIP
Members of this Board will be appointed by the Director of the Agricultural Experiment Station of Oregon State University. Membership will be composed of six members representing tree fruit production, two members representing the packing house industry and four members representing the public interest as elected officials. The term of appointment will be for three years, with the exception that an appointment to fill an unexpired term will be for the length of the unexpired term. A member of the Board can be appointed to only two successive terms, not including an unexpired term of appointment. Initially, terms for the individual members shall be chosen by lot for either one, two, or three years in order to establish a rotation of membership, whereby each year one third of the membership will terminate their appointment on the committee. The Board will present names of at least two candidates to be considered for each vacancy to the Director of the Agricultural Experiment Station of Oregon State University. The appointees shall be selected from this list by the Director.
ARTICLE II - OPERATING YEAR MEETINGS
Section 1. Operating Year. The operating year of this Board shall begin on the first day of January of each year and close on the last day of the following December.
Section 2. Meetings. Regular meetings of the membership shall be held at least twice annually. At least one meeting per year will be held at a site other than the Mid-Columbia Agricultural Research and Extension Center. Additional meetings may be scheduled by the Advisory Board as appropriate.
Section 3. Voting. Each regular member of the council, on her or his proxy, shall have one vote.
Section 4. Quorum. A majority of the voting membership shall constitute a quorum for the transaction of business at any membership meeting.
Section 5. Officers. At the last meeting of the membership of each operating year, there shall be elected by the members, each to serve a term of one year, a Chairperson and a Vice-Chairperson, each of who shall be a voting member of the Board. The Chairperson and Vice-Chairperson shall be eligible to succeed themselves in office only one time. The Superintendent of the MCAREC will serve as the Executive Secretary.
Section 6. Ex Officio Members. Ex officio members may be added as needed.
ARTICLE III - AMENDMENTS
These By-Laws may be amended or repealed at any meeting of the membership by affirmative vote of two-thirds of all the voting members present provided written notice of the meeting and a copy of the proposed amendment shall have been mailed to each voting member not less than 30 days prior thereto.
ARTICLE IV - ADVISORY BOARD MEMBER RESPONSIBILITIES
Board members are expected to act consistent with the Purpose of the Board (Article II of the Advisory Board Constitution) by representing the agricultural industry and the public in advising the Mid-Columbia Agricultural Research and Extension Center with particular reference to research programs, facilities, priorities, and resources. In order to achieve this Purpose, members are expected to meet the following responsibilities;
1) Attend all meetings and conference calls, or designate a proxy --- more than two unexcused absences or three consecutive absences during a term are grounds for dismissal;
2) Be prepared to actively discuss agenda topics consistent with the Purpose of the Board; and 3) Represent agricultural and the public's interests by actively seeking their advice on issues consistent with the Board's purpose.
ARTICLE V - SUPERINTENDENT RESPONSIBILITIES
The Superintendent will help Board members achieve their Purpose through effective coordination and communication. To meet this responsibility the Superintendent will: 1) Work closely with the Board Chairperson to support Board members in meeting responsibilities; 2) Contact each Board member at least twice per year to discuss Board responsibilities and relevant issues; 3) Structure meetings to facilitate effective communication and discuss; and 4) Communicate to Board members the activities of the Mid-Columbia Agricultural Research and Extension Center and Advisory Board including 1) publishing an annual report, ii) expanding and regularly updating the Mid-Columbia Agricultural Research and Extension Center website, and iii) publishing a minimum of two newsletters per year.