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OSU Home » Graduate School » Faculty & Staff » Funding Policies » Formalizing the Graduate Fellow Appointment.

Formalizing the Graduate Fellow Appointment


Effective fall 2009, graduate fellows who meet all eligibility criteria as outlined in these guidelines will be formally appointed through the Office of Human Resources under a non-service, non-payroll appointment classification (C97XX907). The purpose of this appointment procedure is to identify in a common database all graduate fellows who are eligible for health insurance coverage and have access to travel insurance.

Appointment as graduate fellow will originate with the principal investigator for fellows supported under training grant awards (NSF IGERT; GK-12; NIEHS; USDA FAS NNF), the Graduate School for those supported by the NSF Graduate Research Fellow Program (GRFP) and the Diversity Advancement Pipeline Fellowship Program, or with the student's academic program for all other fellowships both internally and externally supported.

The OSU entity responsible for administrative oversight of the fellowship will issue a letter of appointment offer outlining the name of the graduate fellowship, the appointment begin and end date, the stipend level, and the method in which the stipend will be disbursed. Graduate Fellow Model Letter of Offer. When signed by all parties, the letter of appointment offer constitutes a notice of appointment. The signed letter of offer will accompany the graduate fellow appointment form that will be submitted for review and approval by either the Graduate School or the Office of Post Award Administration before entry into Banner by the relevant Business Center or the Office of Human Resources. OSCAR appointment forms and instructions may be found on the central administrative web at: https://oscar.oregonstate.edu/.