103: Sponsored Student Organization (SSO) Overview & Recognition
Section 100: Student Organizations
Effective July 1, 2010
Revised: September 5, 2013
A Sponsored Student Organization (SSO) is a student organization, composed of 100% Oregon State University students, that operates under the direct guidance of a sponsoring unit and is in closest relationship with the University. Sponsored status for a student organization is a statement of relationship with Oregon State University indicating the student organization is a key element in helping the University realize its mission. Sponsorship from a University unit indicates two things:
- That the University views the organization, through its efforts, as worthwhile and vital, and therefore commits itself to provide support for the organization and its endeavors.
- While recognizing the importance of student leadership, the organization represents the University; therefore, a high level of accountability from the organization is required.
A University unit that sponsors a student organization is committed to supporting that organization’s mission and activities. .. The activities, events and operations of these organizations must be handled with the same level of responsibility and duty of care as University business because of the SSO’s association with, and representation of, the University.
SSOs have access to certain University-controlled benefits and resources including liability insurance coverage. As a result of this relationship, the dean or director of the sponsoring University Department or the dean/director’s designee must approve SSOs. Sponsoring units must provide a professional staff member to act as the Faculty Advisor to the student organization. Faculty Advisors are responsible for assuring accountability to legal compliance, fiscal responsibility, risk management and adherence to applicable University policies, procedures and guidelines.
In order to be recognized as a Sponsored Student Organization and to receive the associated benefits, the organization must:
- Complete the registration process on an annual basis that includes:
- Submit an organization information form
- Submit club constitution/governing documents and any revisions
- Complete risk assessment
- Submit a completed and signed sponsorship agreement with the sponsoring unit, outlining the nature of the relationship, benefits and obligation of the SSO and the sponsoring unit
- Agree to comply with Standards of Conduct for Recognized Student Organizations (http://arcweb.sos.state.or.us/pages/rules/oars_500/oar_576/576_015.html) and maintain accountability for any applicable University policies, procedures and guidelines
- Maintain 100% OSU student membership.
- Report student membership roster annually
- Maintain a minimum of 4 currently enrolled OSU students
- Have a professional staff member from the sponsoring unit appointed/assigned as the faculty advisor
- Maintain financial accountability to the University for all University funds received. These funds must be maintained in a University funds structure and/or Foundation account.
- Maintain good standing with the University, all governing boards to which the organization belongs and all chartering, sponsoring or governing organization with whom the organization affiliates
Submit and event report for all activity through the student organization on-line reporting system in advance of the activity