Oregon State University

901: Accountability of Equipment on Sponsored Awards

Property Management Policy & Procedure Manual
Section 900: Sponsored Research and Federal Property
Effective: 03/01/1979
Revised: 05/22/2006


To comply with federal, state and sponsor mandated requirements regarding equipment purchased or acquired on grants or contracts.

Background Information

The federal government specifies screening, tagging, use, maintenance, reporting and disposal requirements for property accountable to federal grants and contracts.  See PRO-Ex11: Types of Federal Property.


Property acquired from a research sponsor or purchased with sponsored research funds is accountable to the grant or contract.  Contract authority must exist for the acquisition of facilities, special test equipment and other capital equipment on sponsored research funds. Equipment budgeted in the grant or contract award is assumed to be approved by the award sponsor.  Additional acquisitions of capital equipment on award funds must be pre-approved in writing by the sponsor when required by the regulations of that sponsor.

There may be additional management procedures and restrictions required by an award sponsor.  In the case of federally sponsored research, procedures and restrictions are specified in OMB Circular A110 (Property Standards section), OMB Circular A21, the Federal Acquisition Regulations (FAR), and the NASA Grant Handbook, as well as terms of the individual contract or grant.  (Note: The NASA Grant Handbook has been updated as of October 19, 2000.  The revised rules are not retroactive, but affect awards begun after that date.) 

Principal Investigators acquiring equipment for sponsored research are held accountable for following the Sponsor's requirements regarding screening, receiving, acquisition, tagging, use, maintenance, storage, physical inventories, record keeping, reporting and disposition of property.

Additional Information

See Federal Publications for additional information on federal requirements at the links below:

Office of Management & Budget (OMB)
OMB Circular A21
OMB Circular A110
Federal Acquisition Regulations (FAR)

Contact Info

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