Oregon State University

806: Return of Equipment

Property Management Policy & Procedure Manual
Section 800: Equipment Disposal
Effective: 07/01/1971
Revised: 09/10/2007

Purpose

To facilitate the return of equipment to sponsoring agencies and owners.  

Policy

Agency or other owned equipment must be returned to the agency or owner; upon request, upon completion of project, or expiration of the loan agreement.  The returning department must notify Property Management of the return and complete a Property Disposition Request form (PDR).

Procedure

Return to Sponsoring Agency at Contract Close-out

Responsible Party Action
Office of Post Award Administration (OPAA)
  1. At contract or grant closeout, request sponsor's disposition instructions for sponsor owned equipment.
  2. Submit a copy of the sponsor's instructions to Property Management.
  3. If applicable, submit a copy of the sponsor's instructions to departmental Principal Investigator. 
Returning Department
  1. Complete a Property Disposition Request (PDR) Form including information such as the Sponsoring Agency's name, address, telephone number and contact person.
  2. Obtain department head signature and send PDR to Property Management.
  3. Ship equipment to Sponsoring Agency's contact person.
Property Management
  1. Remove asset record from inventory.

Return to Owner

Responsible Party Action
Returning Department 
  1. Complete a Property Disposition Request (PDR) Form including information such as the owner's name, address, telephone number and the owner's contact person.   
  2. Obtain department head signature and send PDR to Property Management.
  3. Ship equipment to owner or contact person.
Property Management
  1. Remove asset record from inventory.


Cross Reference

See PRO 701-03: Equipment Loaned to OSU.

See PRO 900: Sponsored Research and Federal Property.

Contact Info

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