Procurement and Contract Services Policy & Procedures Manual
Section 300: Purchasing
Effective: 7/01/2010
Revised: 11/20/2012

302-001: Requisitions

Purchases over $25,000 and BOLI procurements at any dollar value (See PaCS 504-05) must be submitted to PaCS through the appropriate Business Center on a Purchase Requisition with the required approver’s signature(s) according to the purchase authority set forth in PaCS 202-002 and as indicated on the Purchase Requisition.  Purchases subject to BOLI PWR and those purchases made in excess of $25,000 without PaCS involvement will be considered unauthorized (See PaCS 200).  The total amount of the purchase price should be calculated in the aggregate of the reasonably known quantity of purchases not including equipment trade-in values.  PaCS does not process purchases for amounts less than $25,000 unless they are subject to BOLI PWR.  Those non-BOLI related purchases between $5,000 and $25,000 should be managed through the applicable Business Center according to the Business Centers Policies and Procedures.

302-002: Requisition Processing Timeline

When submitting requisitions departments should allow at least 10-14 days from requisition submission to issuance of a purchase order for purchases between $25,000 and $100,000 and for BOLI Procurements.  For purchases greater than $100,000 allow 30+ days.  Timing depends on the complexity of the purchase, necessary authorizations, type of solicitation method being utilized, available resources and any necessary negotiations.