Procurement and Contract Services Policy & Procedures Manual
Section 000: Introductory Material
The Procurement and Contract Services (PaCS) Policies and Procedures Manual was created by integrating the former Procurement, Contracts and Construction Contracting Policies and Procedure Manual with newly created policies and procedures. In 2008, new Oregon Administrative Rules were implemented by the Oregon University System (OUS), necessitating a major revision of the PaCS policies and procedures.
The PaCS Policies and Procedures Manual provides the formal guidance for procurements, construction contracts and other contracts with the exception of those contracts outside of PaCS purview such as contracts managed by Real Property, Human Resources, Risk Management, Research, and the Office of Sponsored Programs. The PaCS Policies and Procedures Manual is managed by the Procurement and Contract Services Department. PaCS provides OSU colleges and departments with efficient processing of procurement and contract documents. The policies and procedures contained in this manual reflect the requirements of applicable state and federal statutes, Oregon Administrative Rules, guidance from OUS Internal Audit and good business practices. The Director of Business Services is responsible for the interpretation and administration of PaCS policies and procedures.
Corrections, changes, or suggestions regarding the PaCS Policies and Procedures Manual should be communicated to the PaCS Manual Coordinator, (541) 737-2067. If you encounter a situation not covered in this manual, contact the Chief Procurement Officer at (541) 737-2067.
In the event of an inconsistency or conflict, applicable law and the State Board of Higher Education policies supersede University policies and University policies supersede college, department or subordinate unit, policies, or guidelines.
The University reserves the right to add, amend, or revoke any of the contained rules, policies, regulations, and instructions or incorporate additional ones, with or without notice, as circumstances or the good of the University community may require.
This online manual replaces earlier printed versions, which are no longer provided nor distributed. A printout of this manual and each change to this manual, created from the original text source for the online version, is retained permanently as an official record at University Archives and is available for inspection. Printouts of all revisions to online manuals will be similarly available.