Facilities Planning, Construction, and Remodeling Policy
The following policy concerns the construction of facilities and the roles of Oregon State University Facilities Services and the President's Cabinet. In accomplishing changes or additions to the physical spaces of the University, it is necessary to retain some central regulatory responsibility in order to assure that university-wide interests are met.
It is the policy of Oregon State University that planning for all construction shall be approved by the President's Cabinet, which consists of the President, the Provost and Executive Vice President, the Associate Provosts, the Vice Provosts, the Chief Business Officer, the Chief Institutional Advancement Officer, the Director of University Relations and News and Communication Services, and the Legal Advisor. Approval shall be sought and given prior to commencement of any construction activity. All proposed capital projects must indicate the source of funds which will support the project budget as developed.
The concept of "construction approval" also applies to alterations or additions of any kind or size. In addition, all capital projects (those exceeding a total expenditure of $100,000 in any six-year period) must be submitted to Facilities Services for review and prioritizing, generally eight years prior to the desired occupancy. Facilities Services will present all projects to the Cabinet. The Cabinet will formulate a priority listing for capital projects and recommend the listing to the President for final approval.
Approval and/or prioritization shall be obtained for all university-related projects, whether located on the main campus or off-campus, and regardless of funding source. This same approval concept and process shall also apply to any change in use or classification.
Facilities Services shall continue to have responsibility for accomplishment of changes or additions to the physical spaces. Actual work may be accomplished by Facilities Services forces or by outside contractors, at the option of either Facilities Services management or the using department. In either option, Facilities Services will be responsible for acquiring any contracts and will be responsible for providing on-site observation of the work.
This policy shall not be interpreted as an intention to be restrictive, but rather regulatory. It is intended to ensure:
- that planning and construction respond to university-wide priorities;
- that planning and construction details respond to requirements of government-agency-adopted Uniform Building Code and land use requirements and any special requirements of Facilities Services; and
- that records accurately reflect actual use of space.