Oregon State University

403: Small Business Reporting

The U.S. Small Business Administration requires that small, small disadvantaged and women-owned small businesses have maximum practicable opportunity to participate as subcontractors on Federal contracts, to the extent that such opportunity is consistent with efficient contract performance.

“Minority or Women Business Enterprise” means a small business concern which is at least 51 percent owned by one or more minorities or women, or in the case of a corporation, at least 51 percent of the stock of which is owned by one or more minorities or women, and whose management and daily business operations are controlled by one or more of such individuals.

When OSU receives a Federal contract or subcontract over $500,000 there will be a subcontracting plan with separate and distinct goals for small businesses, small disadvantaged businesses, and women-owned small businesses.  The proposed subcontracting plan must be accepted and approved by the contracting officer before the contract can be awarded.  Once approved, the subcontracting plan is incorporated into the company’s (OSU in this case) contract.  If an amendment is received on a contract that increases the award to $500,000 or more, a subcontracting plan must be written at that time.

OSU is required to submit periodic reports to the Government showing its achievements against the goals in its subcontracting plans, along with a summary report showing its aggregate subcontracting achievements on all Federal contracts.

The requirement for a subcontracting plan flows down to all other-than-small business subcontractors with subcontracts over $500,000.

Current agencies that require Minority Business Enterprises (MBE) / Women Business Enterprises(WBE) use and reporting are NASA, Airforce, Army, EPA and some National Labs.

OSU encourages and promotes doing business with minority owned, women owned, small, and Americans with Disabilities Act (ADA) registered businesses.  For additional information, see PaCS 305-01: Certified Status Vendors in the Procurement and Contract Services (PaCS) Manual. 

OSU purchasing will assist Principal Investigators, Project Directors and departmental accounting staff with setting goals for any subcontracting plan.

The Office of Post Award Administration is responsible for completing and submitting periodic reports to the Government.

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