Oregon State University

2011 Revisions

December

Policy

Summary of Changes

1108: Approval Routing Updated content
1108-01: Invoices for Fixed Assets Updated content
1108-02: Processing Large Payments to Vendors Created new section
003-23: Large Payment Authorization Added new Exhibit
1403-12: Financial Irregularities Updated link for OUS Financial Irregularity Policy

November

Policy

Summary of Changes

701: Equipment Replacement Reserves and Depreciation

Updated content
1106-04: Payment when Check Disbursed to Other than Vendor removed OVER $300 from 3rd bullet

October

Policy

Summary of Changes

FIS 002: Definitions Added definition for Proof of Payment
FIS 411-02: Ground Transportation Updated content
FIS 410-05: Hosting Groups and Official Guests Updated content
FIS 406: Vendor Invoice Processing Updated content

September

Policy

Summary of Changes

FIS 403: Vendor Payments - Setting Up New Vendors Updated content
FIS 1300: Links to OUS and State of OR Policies Updated content
FIS 407: Employee Reimbursements Updated content

August

Policy

Summary of Changes

FIS 1001-05: Fixed Assets Updated link for Property Management Manual
FIS 411-01: Air Transportation Updated content
FIS 410-05: Hosting Groups and Official Guests Updated content under Hosting Official Guests
FIS 701: Equipment Replacement Reserves and Depreciation updated link for IMD 6.350
FIS 1109: Special Approvals Updated content
FIS 1403-01: Recharge Activities Updated link for OARS 580-040-0010
FIS 002: Definitions Updated definition of Official Guests
FIS 411-07: Travel Reimbursements
Updated text under Official Guests
FIS 1109: Special Approvals Updated content

July

Policy

Summary of Changes

FIS 101: Student (Revenue) Updated link for Student Fees
Updated entire section 101-01 Tuition and Fees

June

Policy

Summary of Changes

FIS 1403-05 Auxiliary Enterprises

updated link for OUS Policy 15.001
FIS 410-05 Hosting Groups And Official Guests updated policy text
FIS 1403-04 and FIS 1403-05 removed link for IMD 6.051, 6.310, 6.350, 6.500
and ORS 315.590.

May

Policy

Summary of Changes

FIS 407-02 Personal Reimbursements

updated text
FIS 406-02 Vendor Invoice Number
updated text for Albertsons
FIS 509-01 Revenues t the ARF added paragraph under "Revenue not clasifies as contibutions or donations".
FIS 1402-12 OSU Purchasing Card and Student Group-Team Travel Card Revised section

April

Policy

Summary of Changes

FIS 900 Facilities and Administratin Rate Calculations
updated link for Office of Sponsored Programs and Research Compliance web page

March

Policy

Summary of Changes

FIS 1402-05 Employees doing business with OSU as Private Contractors or Vendors
updated text
FIS 1401-06 e-Commerce updated links for OST
FIS 410-01 Alcoholic Beverage updated text
FIS 411-02 Ground Transportation added 3rd paragraph "Due to the number of University Travelers on a single itinerary..."
FIS 406 Vendor Invoice processing Changes made to provide a different link from PaCS regarding purchasing guidelines

February

Policy

Summary of Changes

FIS 410-12 Student Travel Recruitment
Removal of link to TRA Manual
FIS 408-02 Car Rentals
removed language regarding car rental discounts to non-employees
FIS 411-07 Travel Reimbursement added text "Passports, visas, immunization shots and other miscellaneous expenses with receipts may be reimbursed when required for an international trip." to 5th paragraph

January

Policy

Summary of Changes

FIS 410-33 Created new section
FIS 410-29 Meals on One Day Trip Removal of link to TRA Manual
FIS 002 Definitions added definition for State Liability Insurance

FIS 1101 FOAPAL Elements

updated link for Reduction of Expense
FIS 1106-08 updated text for link to OSCAR
FIS 1107-03 updated link for Recharge Policy 1403-01
FIS 1107-06 updated link for Year-End Processing
FIS 1106-09 updated link to Office of Post Award Administration (OPAA)
FIS 1108 Remove last sentence just before 1108-01 which reads “See FIS 1405-01 Delegation of Invoice Final Approval to Departments for additional information.”
FIS 1302 updated link for 1302 Internal Management Directives (IMD’s) 
FIS 1203 Created new section

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