Oregon State University

2007 Revisions

Fiscal Operations Manual
Section: Manual Revision Record
Effective: 09/18/2003

January | February | March | April | May | June | July | August | September | October | November | December

November

Date

Policy

Summary of Change

11/01/2007 FIS TOC
FIS Table of Contents

Took out Internal Fee Book, External Fee Book, and Academic Fee Book from 1401-03. Books are located under 1401-03 policy.

October

Date

Policy

Summary of Change

10/12/2007

FIS 1101
Banner Processes

Took out verbiage, "link to Appendix for details."

10/12/2007

FIS 406-10
Payment Terms (i.e. Net 30)

Updated verbiage for policy.

September

Date

Policy

Summary of Change

9/14/2007
FIS-Ex003-13
Account Code Restrictions
Added title to exhibit.
FIS 409-01
Account Code Restrictions
Changed verbiage to state, "specific account code restrictions."

9/11/2007

FIS 409-01
Account Code Restrictions

Added verbiage, "matrix depicting the account code restrictions can be found at FIS-Ex003-13."

9/10/2007
FIS 408-02
Car Rentals
Updated link to PaCS web site.
FIS-Ex003-13
Account Code Restrictions

Added new exhibit, FIS-Ex003-13: Account Code Restrictions.

FIS 003
List of Exhibits
Added link to new exhibit FIS-Ex003-13.
9/04/2007
FIS 1112
Month End Closing Process
Changed first sentence to state that each period closes on the 7th working day of the following month.

August

Date

Policy

Summary of Change

8/24/2007

FIS 412
1099 Reporting

Updated like to Section 02:Account Codes - Summary of Tax Reportable Account Codes of the OSU Financial Administration Standard Operating Manual (FASOM).

8/06/2007

FIS 1403-03
Designated Operations

Updated verbiage for administrative costs for the current fiscal year.

July

Date

Policy

Summary of Change

7/23/2007

FIS 103-02
Cash Out

Updated location and link for Wire Transfer form, which is now located in OSCAR.

7/01/2007

FIS 1402-02
Cash Out

Updated link for OSU Employee On-Line Services.

7/01/2007

FIS 1402-14
Graduate Assistant Employed by Non-Academic Unit

Updated verbiage of purpose, policy, procedures, and references.

7/01/2007

FIS 1401-02
Sales of Goods and Services

Updated verbiage of purpose, policy, procedures, and references.

7/01/2007

FIS 1401-01
Deposits

Updated verbiage of purpose, policy, procedures, and references.

7/01/2007

FIS 410
Expenditure Types

Updated link for FIS 410-05, FIS 410-07, FIS 410-01 and FASOM 13.01 under FIS 410-05, Hosting Groups and Official Guests.

Updated FASOM 13.01 link under FIS 410-06, Memberships and Dues.

Removed FASOM 13.01 link under FIS 410-08.

Updated FIS 410-09 Gradation Event Expense policy.

Updated FIS 302-03 link under FIS 410-11 Scholarships from Non Education and General Funds.

Changed title of form under FIS 410-15; Telecommuting Policy is now called Telecommuting Policy and Agreement Form.

Updated FASOM 02.11L link under FIS 410-20.

Updated link for Advisory Opinion No.98A-1003 under FIS 410-24.

Under FIS 410-25; updated link for AutoPay Vendor List and contact information regarding the payment of foreign nationals.

Updated link for OPAA under FIS 410-32.

7/01/2007

FIS 1107
Journal Vouchers

Updated verbiage of purpose, policy, procedures, and references.

7/01/2007

FIS 504
OSU Assessments

Updated verbiage of purpose, policy, procedures, and references.

7/01/2007

FIS 200
Revenue (Internal)

Updated verbiage of purpose, policy, procedures, and references.

7/01/2007

FIS 1403-01
Recharge Activities (Internal & External)

Updated verbiage of purpose, policy, procedures, and references.

7/01/2007

FIS 1403-02
Education & General (E&G) and Statewide Public Service (SWPS) Budgeted Operations

Updated verbiage of purpose, policy, procedures, and references.

7/01/2007

FIS 1403-03
Designated Operations

Updated verbiage of purpose, policy, procedures, and references.

7/01/2007

FIS 1403-04
Service Center Operations

Updated verbiage of purpose, policy, procedures, and references.

7/01/2007

FIS 1403-05
Auxiliary Enterprises

Updated verbiage of purpose, policy, and procedure. Updated links for OSU Assessments FIS 504, OUS Auxiliary Enterprise Indirect Cost Allocation Policy, and State of Oregon Department of Administrative Services Assessments FIS 503. Updated links in Developing Fees section for IMD 8.016(3) Proportionate Financing of Joint Use Facilities and FIS 1403-01. Updated link in Revenue section for FIS 1107 Journal Vouchers.

Updated links for Additional References.

7/01/2007

FIS 407
Employee Reimbursements

Removed Cash Out Personal Reimbursement form.

7/01/2007

FIS 102-01
Deposit Slips, Timing, Account Codes

Updated links for Business Affair' Cash Handling Manual, Oregon State Treasury's Cash Management Manual, and Grant, Contract, Gift Accounting Policy & Procedure Manual.

FIS 102-02
External Income (University Fee Book)

Updated links for Sales of Goods and Services, University Fees, Recharge Activities, and Designated Operations

FIS 102-05
Gift, Grant and Contract Income

Updated link for OUS policy 55.100 and PRO 207.

7/01/2007

FIS 101
Students

Updated links for Academic Year Fee Book and Summer Session Fee Book.

Updated link for Scholarship and Awards Authorization for Payment form (SAAP).

Updated References links.

7/01/2007

FIS 410-09
Graduation Event Expenses

Updated link for FIS 507 Relationships Between OSU and OSU Foundation.

7/01/2007

FIS 409
Determine What Account Code to Use

Updated link for Description of account code in OUS Fiscal Policy Manual and link for Information contained in OSU Fiscal Manual, especially FIS 410.

FIS 409-02
Frequently Asked Questions (FAQ)

Updated link for FAQ's.

FIS 409-03
When to use Training account codes

Updated Reference links.

May

Date

Policy

Summary of Change

5/16/2007

FIS 202
Endowment

Updated link for Endowment policy.
5/11/2007 FIS 502
Leasing Reporting
Updated link for OUS Fiscal Policy Manual 05.281 Accounting for Leases.
5/08/2007

FIS 1403-05
Financial Irregularities

Updated evaluation of appropriate measures. Added bullet about Internal Audit Division. Under "Additional Information" changed link to the OUS Policy on Financial Irregularities.

April

Date

Policy

Summary of Change

4/26/2007 FIS 1401-03
University Fees
Updated links to fee books.
4/19/2007 FIS 902
Facilities and Administration Rate Calculation (MTDC Rate)
Expanded list of expenditures to include building and equipment depreciation, and interest on bonds. Added a bullet to the calculation process that provides more complete instructions.

January

Date

Policy

Summary of Change

1/23/2007 FIS-Ex003-04
Capital Inventory Asset Codes
Updated information regarding depreciation allowances, standard life and depreciation codes for capital inventory.
1/08/2007 FIS 706
Research Equipment Reserves
Updated and expanded policy and procedures in response to current practices and recommendations.

Contact Info

Site Maintained by: Office of Human Resources
Oregon State University, Corvallis, OR 97331
Contact us with your comments, questions and feedback
Copyright © 2009 Oregon State University | Disclaimer
Copyright ©  2014 Oregon State University
Disclaimer