Oregon State University

801-04 Auto Pays (including Purchasing Card)

Fiscal Operations Manual
Section 800: Fiscal Year End Processing
Effective: 01/01/2003
Revised: 12/09/2010

Auto Pays (e.g. Office Max, OSU Bookstore, or Fisher Scientific) are expenditures charged directly by the Office of Business Affairs to accounts via ICxxxxxx documents.  OSU has many direct pay vendors and each direct pay vendor sets its own billing cycle.  To be sure purchases from direct pay vendors are included in the current fiscal year accounting records, complete those purchases by the date specified in the current year’s schedule for year-end close.  Purchases made between that date and June 30 may appear in either the current fiscal year or the new fiscal year accounting records based on the auto pay vendor’s billing cycle.

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